Enrollment - setting up your communication channels
1. Action item list from Introduction
[ ] Determine your work place
[ ] Decide how many hours a week you will work
[ ] Get the necessary tools to conduct your job search
[ ] Locate all of your documentation related to your search – old
resumes, contact lists, assessments, etc. (don’t do anything
with it yet!)
[ ] Purchase the office supplies listed on the previous page if you
don’t already have them
Do not proceed to
the next step until you
have completed all
the steps above.
3. In this session we will cover
• Establishing our channels of communication
• Managing your calendar and schedule
• Using the Tracking Log and Contact Sheet
• Building your contact list
• Prioritizing and sorting your contact list
4. Primary contact information
• Be clear and consistent with your contact information
• Choose one phone number and version of your name to use
on all documents
• Home phone vs. cell phone– consider connection issues and
availability throughout the day
5. Setting up your voicemail
• Your greeting can influence the kind of message your caller
leaves for you
• Home, cell, work phone voicemail– make them simple and
professional – see script in tool kit for example
• Project a positive attitude in your tone of voice
– Listen to your message once you have recorded it and
re-record until you are satisfied
• Avoid: saying too much, talking too fast, not mentioning
your name, sounding mono-tone or in a bad mood,
referencing a side business, having your kids record the
message
6. Your email address
• First impressions are critical, so your email address should be
personal and professional
• If your email suggests you are
sharing an email address–
Change it!
• If your email uses a goofy
nickname or alias–
Change it!
• Create a new email address
if necessary–
Use your name
hotstud4u@aol.com
johndoe@gmail.com
thesmithfamily@yahoo.com
7. Email signature
• Create a signature file to appear at the bottom of
your email – keep it professional
• Example:John Doe
johndoe@gmail.com
(678) 123-4567
• Make sure this signature is on all outgoing job
emails, even replies
8. Time management and your calendar
• Always block off two weeks of activity at a time
• Your calendar should be mobile and easily
accessible
• The Week At-A-Glance planner lets you scan your
calendar easily for openings – use a pencil
• Don’t use a notepad for future appointments
• Keep a running To-Do List
9. Planning your time
• Plan out 2 weeks in advance block off time for:
– Job search time and activities
– Searching jobs online
– Personal and family time (important–schedule it)
– Networking meetings and events
– One on one coffee appointments
– Online company research
– Volunteering
• Choose appropriate times for certain activities
Schedule meetings/phone calls
during the day
Schedule internet research
at night
10. Your job search directory
• Set up a Job Search folder on your computer
• Establish a basic directory structure
Example:
• Resume
• Cover letters
• Company research
• Move and consolidate all of your files into this one directory
11. Building your contact list
• The Goal: Pull together 250 names from the various lists
• Professional contacts:
– Business address book
– Business email inbox and outbox and address book online
– Association lists
– Recent tradeshow or conference attendee listings
– LinkedIn and other business social network connections
• Personal contacts:
– Christmas card lists
– Personal address books
– Personal email inbox and address book online
– Wedding, anniversary (friends of parents) party invitation lists
– Facebook friends
• Consolidate all contacts into the Contact Tracking Log
12. The Memory Jogger
• We’ve created a Memory
Jogger to help you
remember potential
contacts.
13. The contact tracking log
• This is your master
contact list and
should contain all of
your personal and
business contacts
from your various
sources
• You will select
relevant people to
contact based on the
needs of your job
search
14. The contact sheet
• Fill out a contact sheet for each
person of interest that will require
follow-up
• Not every person you meet will
require a contact sheet
• Be sure to include:
– Contact information
– Notes about the contact that can
help build the relationship
– Schedule follow-up
communications and actions
• Place in 3-ring binder representing
the day of follow-up
•Call John at the
office on Feb 17th.
•We met at the Southern Tech Conference in Feb 15, 2010.
•John had just completed a large data migration implementation when
we met.
•He serves on the board of the Youth Foundation
•He was formerly with HP
•Wife’s name is Tammy, he has 2 daughters, Amy and Linda
Steve Tuner/widget Co 770-555-0555 Worked with him at
HP
s.utrner@widget.com
John Doe Acme
Systems
SVP,
Sales
404 555-5555
678 555-5555
John.Doe@acmesys.com
John.D@home.com
32 Filbert Street, Suite 5000
Atlanta, GA 30028
15. Putting together your 3-ring binder
• Your 3-ring binder provides a simple way to organize your
search documents, contacts and daily activity.
• In it, you will keep:
– Your resume, placed in a sheet protector
– Contact sheets, 3-hole punched and placed in a sheet protector
– Tracking log, 3-hole punched
– 1-31 tabs
– Printed documents from the Career Handler Tool Kit
– Marketing plan
– Success stories and elevator pitch
16. Action item list
[ ] Establish primary contact information: phone number, email etc.
[ ] Set up your voicemail message
[ ] Establish email address if necessary
[ ] Plan out the next 2 weeks using your calendar
[ ] Setup job search directory - consolidate and organize files
[ ] Compile your initial contact list using the “Contact Tracking Log”
[ ] Make 50 copies of the “Contact Sheet”
[ ] Make 10 copies of the “Contact Tracking Log”
[ ] Put together your job search 3-ring binder
Do not proceed to
the next step until you
have completed all
the steps above.
Hinweis der Redaktion
Decide on your primary contact information
Be clear with your contact information, make sure it is consistent will all your information
ex. Providing one phone # with one piece and another with another piece of info
Using middle name as your first name
Home Phone vs Cell Phone – connection issues, availability throughout the day
Set up your voicemail message
Home voicemail, cell phone voicemail – make it simple and professional
Have a positive attitude and projection in your tone, listen to message once recorded
Get the kids off the voicemail machine for right now
You shouldn’t reference your current employer or the consulting business you’ve started during your job transition in your voicemail
No background noise
Establish email address if necessary
Personal email –
Create a new one if necessary, make certain it is a professional email address – [email_address] or [email_address]
If your email suggests you are sharing an email…it’s time to setup a new one ex. [email_address]
If you email suggests something other than your name – I would change it
First Impressions are critical and there are many variables that make it up – start off the right way
Be sure your full name is listed in the name section of your email software – When someone receives your email be sure they are seeing the right name and formatting
Update signature file that appears at the bottom of your email – keep it professional
Using an email signature that is consistent with all of your other contact information is important – it should correlate with your resume, business cards, voicemail messages, etc.
Use an email signature whenever you are sending an email…this makes it easy for people to reach you
Discuss how to use your calendar – Time Management
The week at a glance calendar helps you easily scan your calendar for openings.
This is very important for managing your time and staying on track
, iPhone, Blackberry, etc.
Plan out 2 weeks in advance
Block off job search time and activities
Block off personal and family time
Block off networking meetings/events
Block off time to do online searching for jobs or specific company research
Volunteering
Make a note of the best times for meetings
Determine in advance the best times of the day to do certain activities
Example: A lot of phone time should be done during the day when people are working and your Internet research can take place at night
Setup job search directory and consolidate and organize files
Create folder on computer for all your job search files
Job Search Directory
Resume, Cover Letter, Company research info, etc.
Move and consolidate your files into this directory
Compile your “Contact List” (discuss the different types of contacts)
Lots of different lists you’ve put together over time
Personal Contacts (We need to comment on the fact that some of the names that they collect will have outdated contact information.)
Christmas card list
Personal address book
Personal email inbox and address book online
Wedding, anniversary (friends of parents) or party invitation list
Professional or Business Contacts
Business address book
Business email inbox and address book online
Association lists
Recent tradeshow or conference attendee listing
Use the Memory Joggers list (how does this work)
Your goal is to develop at least 200 names
Decision makers/Hiring Execs, Sources/Insiders, General Contacts
We need to add more detail here.
We will definitely need more of a process and a script around the tracking log.
Especially if we add tabs…
Here is an example of how you use the contact sheet to capture information on a new contact:
You attend a conference and you meet a Senior VP of Sales from ACME Widget Corp.
You have a nice conversation, exchange business cards and he mentions that he used to work at HP with a friend of yours.
As soon as you return home from the event take a contact sheet and brain dump everything you can remember from your conversation.
During your conversation he suggested that you call him at the office on Feb 17th, so fill that action item in the follow-up schedule area of the form.
Then place that contact sheet in the 17 Tab of your 3 ring binder.
What are you going to keep in your 3-ring binder?
Cover sheet for binder
Resume
Contacts sheet and contacts tracking log
1-31 tabs