Case study of implementation of TimeTrax at 360Training, in Pakistan, USA and Philippines.

1. EfroTech
www.efrotech.com
Fueling Efficiency to
360training with
TimeTrax
www.TimeTrax.com.pk

2. Fueling Efficiency to 360training with TimeTrax
Founded as SofTech International Inc. in 1997, 360training is an Austin, Texas based
employee owned multi-national e-learning pioneer. Founded on the premise to create a
platform for delivering high quality compliance and workforce education online, the
organization has experienced unprecedented growth and continues to contribute to the
field by leveraging an integrated technology, content and services strategy.
Fueling
Efficiency to
Challenges & Issues
360training with
Similar to most other organizations, 360training was not using an automated software TimeTrax
system for time & attendance management. The manual processes was labor intensive, time
consuming and unable to track precise time of an activity. There was no system of attendance
and workforce tracking and lack of automation of key administrative processes also caused
unavailability of valuable reporting to keep HR operations e fficient.
Manual process was cumbersome and the eventual accounting headaches were compounded
because they were operating their offices at multiple locations including Pakistan, Philippines
and Austin USA. Tracking and automating at multiple locations in conjunction with the
ability to handle complex labor, payroll & leave policies as per local practices and laws were
at the top of their wish list.
Integrated
Attendance,
Completing accurate payroll in a timely manner was one of the many challenges. The payroll
Payroll,
department was responsible for re-keying in timings of in-out that were submitted on
Leave
computerized worksheets and access of other offices’ payroll was impossible. Since there
was no consistent process for collecting time, generation of payroll was difficult and &
inaccurate. 360trainings’s payroll department used to spend a lot of time on those inefficient Travel
methods that cost the company money. Management
Absence of an automated Leave management is always chaotic, processing of leaves
manually and on paper is perturbing, costly on account of time & money and above all,
discrepant. Lacking of centralized system was hampering HR personnel’s access to precise
leave information and thus leading to inability to improve response, reaction and planning.
A Long-Term Solution
Once the problem was zeroed-in, 360training spent the next couple of weeks researching
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EfroTech
www.efrotech.com Fueling Efficiency to 360training with TimeTrax

3. systems, comparing capabilities and following up on vendor recommendations. Every
vendor on the list went through a features and functionality matrix that filtered products
based on their ability to accomplish all of 360trainings goals and requirements.
The next stage involved interviewing the short-listed companies that made the cut and
working through each of their product demonstrations. After a thorough investigation into
each company and solution, the decision went in favor of TimeTrax – the flagship HRIS
application of EfroTech. The final selection was based as much on the compatibility of
the vendor’s business values as it was on solution functionality. Fueling
Efficiency to
TimeTrax system is highly cost effective and gives customers tremendous flexibility. 360training with
360training can now take a very close look at expenses and labor cost by position and
TimeTrax
department, besides other metrics. Managing labor cost with the TimeTrax is far easier
than the other vendors’ products. It is quick and simple for them now to manage time &
attendance, payroll management & leave management through eAttendance, ePayroll and
eLeave web based modules of TimeTrax suite. TimeTraxdoes all the things they wanted,
extremely user-friendly, and still fit well within clients’ budget.
The TimeTrax Difference
The TimeTrax eAttendance solution completely automates time and attendance. Employees
Integrated
use TimeTrax-provided RFID based cards or use finger impressions to get in and out.
The system calculates the salary based on the various pay rules, including shift, overtime, Attendance,
holiday and leave pay. At the end of the pay period, TimeTrax provides for approvals by Payroll,
the supervisors. The data then automatically goes into ePayroll system which is connected Leave
to the eAttendance. &
Travel
TimeTrax has more options for changing business needs. Clients who are enjoying this Management
power-packed software contains features derived from over 20 industries, over 350
organizations and taxation/labor laws in 13 countries. The after-sales support, managed
through an online helpdesk ticket issuance system is much more reasonable as well.
Now if there is something they need help with, they are explained how to do it and taught
in detail with user descriptive user manuals in place. This highly professional level of service
is probably the most unique feature of the TimeTrax package. It’s the thing that goes
hand-in-hand with all software; you can make mistakes with employees on other business
choices and get away with it, but not with paychecks. You mess up with their (employees’)
hours and it creates distrust. You have to make sure everything is seamless and invisible;
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EfroTech
www.efrotech.com Fueling Efficiency to 360training with TimeTrax

4. this is where TimeTrax is best and gives peace of mind.
Same is true with eLeave, a web-based solution that centralizes processes across the whole
organization allowing for clear and precise leave management, freeing up time for more
important work. eLeave eliminates costly errors & abuse, allowing your organization to do
way with the time consuming processes associated with traditional absence and leave
management. It is paperless, providing a better view of up to date leave pattern within the
organization and makes possible easy tracking of current and historical leave applications, Fueling
rejection and authorization. With it’s at a glance reporting, management can see all employee Efficiency to
leave records which eventually helps better decision making with all information available 360training with
at your finger tips.
TimeTrax
When 360training began the search for a new attendance, payroll & leave management tool
there were several features they focused on: employee self-service, benefit accrual management,
Overtime, late arrivals & early departure reports, Built-in multi-user, multi-branch and
multi-location, Graphical and tabular reports, Multi-branch, Loan deduction,ÊÊPolicy
based leave entitlement setup, Email request for leave approval, Leave register and so many
other features.
When they came across TimeTrax, they found the system met more than all of their
criteria and needs. TimeTrax was built for more than just collecting, processing and
integrating payroll-related data; it was built to provide complete visibility into workforce Integrated
productivity metrics for HR executives and financial managers. Their employee self-service Attendance,
features include leave requests which can be set to automatically notify supervisors via e- Payroll,
mail. Benefit accruals are calculated in real-time, eliminating problems with employees Leave
requesting more time off than they may have available. &
At 360training, TimeTrax also connects all offices of Pakistan, Philippines and Austin
Travel
(USA) with one centralized, most effective web-based system for all administration of
Management
attendance, payroll and leave.
Results
With TimeTrax’s robust system, 360trainings has experienced great results. The
implementation was consistent with the reputation TimeTrax has established over the
years. The system is truly easy to use and equally useful.
360trainings opted for TimeTrax to record and monitor their employees time. This system
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EfroTech
www.efrotech.com Fueling Efficiency to 360training with TimeTrax

5. not only records time with guaranteed accuracy, it also enables both employees and
supervisors to enter labor transfers. TimeTrax's pay rule parameters support the widest
variety of timekeeping pay policies and work rules - saving you from expensive customized
programming later on and waiting for the features to be added to your application after
quality assurance.
Departmental cost tracking has become paramount with so many employees migrating
between locations. TimeTrax facilitated the high visibility of real-time information and Fueling
enabled 360training to pinpoint labor costs in every department, at any location. Efficiency to
360training with
TimeTrax synchronizes leave and accrual balances, allowing 360training to realize their
TimeTrax
true HR potential. Every pertinent time and attendance report can now be run within
minutes, and 360training has continually reaped the benefits of the system’s efficiency and
accuracy. Payroll is done in under half the time as before, and for payroll generation staff
no longer has to stay late trying to get the payroll done. For them saving time is almost as
much fun as saving money and 360trainings has managed to do both. After adopting
TimeTrax they have enjoyed an annual 3% reduction in total payroll costs.
In addition, they have got centralized leave management across whole organization, including
remote offices. Now instant access to leave information for management, HR personnel
is capable to improve response, reaction and planning. Efficiency gain on lessened disruptions
at work with cutting down paper processing flows.
Integrated
To learn more about features and advantages of TimeTrax – HR Unbundled solution, Attendance,
please visit www.TimeTrax.com.pk and request for an interactive demo for your Payroll,
organization. Leave
&
Travel
Management
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EfroTech
www.efrotech.com Fueling Efficiency to 360training with TimeTrax

6. TimeTrax Overview
Serving over 500 satisfied clients with this robust Human Resource Management system across
Pakistan in 27 cities and deployed in 17 countries across the globe; including UAE, South Africa,
Korea & Brazil, with embedded payroll logic for various industries, TimeTrax is the ultimate software
solution for Integrated Attendance, Payroll, Leave & Travel Management. We are proudly assisting
companies in building transparency into employee productivity for the last 14 years
Contact Us Fueling
Head Office Efficiency to
Address Suite # 301, Progressive Center, PECHS, Shara-e-Faisal, Karachi.
Phone +92-21-34389620-2
360training with
+92-21-32043020-1 TimeTrax
Fax +92-21-34389623
Email info@efrotech.com
Lahore Office
Address 523-A, Faisal Town, Opp. Jinnah Hospital, Lahore.
Phone +92-42-36115220
Fax +92-21-34389623, +92-42-35164696
Email lhr@efrotech.com
Integrated
Attendance,
Payroll,
Leave
&
Travel
Management
06
EfroTech
www.efrotech.com Fueling Efficiency to 360training with TimeTrax