A talk given at 'Taking the Long View: International Perspectives on E-Journal Archiving', a conference hosted by EDINA and ISSN IC at the University of Edinburgh, September 7th 2015.

1. Building the Legal Deposit E-
journal archive for the UK
Andrew MacEwan
7th September 2015

2. www.bl.uk 2
The path to legislation – electronic publications
1911
80s/90s
1997
2000
2003
Copyright Act 1911, Section 15…
LDLC and British Library campaigns for new legislation
Public Consultation
Code for Voluntary Deposit of Electronic Publications
Legal Deposit Libraries Act

3. www.bl.uk 3
6th April 2013…
• Legal Deposit Libraries (Non-
Print Works) Regulations
2013
• Extension of existing legal
framework
• Systematic collection of UK’s
published output for heritage
& preservation
• By 6 UK Legal Deposit
Libraries

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4
Print legal deposit infrastructure
 British Library, St Pancras
 British Library, Boston Spa
 Agency for the Legal Deposit
Libraries (ALDL)
The remaining 5 legal deposit
libraries (i.e. excluding the BL)
in the UK and Ireland manage
their legal deposit claiming and
receipting activities through a
single, joint funded agency that
operates on their behalf

5. www.bl.uk 5
Legal Deposit Libraries shared infrastructure for
digital materials
Catalogue Access
DAMS
DLS
DLS
TDR
DLS
DLS
Others
= Legal deposit content
= Purchased & other content
DAMS = Digital Asset Management System
DLS = Digital Library System
TDR = Trusted Digital Repository
Catalogue
Access
DLS
Others
Catalogue Access
DLS
DLS
Catalogue Access
DLS
DLS
Legal deposit ingest

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Digital storage – replication across 4 nodes
•
StP
BSp
NLW
NLS
Ox
Ca
TCD
JANET
Access Gateway
Storage Node

7. www.bl.uk 7
Scope – the challenge for digital preservation of
UK published output
• 2013 legislation covers systematic collection of UK’s
published output for heritage & preservation:
• E-journals
• E-books
• Maps
• Music scores
• Newspapers
• UK Web Archive
• including harvesting of significant documents published
within websites
2017 review of legislation

8. www.bl.uk 8
Benefits of developing a shared infrastructure for
digital content
• Reduces burden on publishers (deposit of 1 distributed
copy rather than 6)
• Avoids duplication of effort across legal deposit libraries in
the UK across digital life cycle
• Allows costs to be shared
• Standardises access – same legal deposit content
accessible across all legal deposit libraries
• Pooling of expertise and knowledge

9. www.bl.uk 9
Challenges of a shared and collaborative
approach
• System integration and compatibility across all LDLs
• Agreement needed across all LDLs to transition publishers
from print to non print legal deposit
• Role of the national libraries v role of university libraries
• Increased collaboration/co-ordination with ALDL in managing
publisher transition
• Metadata sharing and record enhancement
• Managing expectations and BL reputation

10. www.bl.uk 10
UK e-journal Legal Deposit – Progress to date
Journals - Titles
• via Portico – c.3047 titles
• via direct ftp feed –
• c.1375 titles new to legal deposit
• c.5600 titles transitioned from voluntary deposit
• via publisher portal – a few titles with ISSNs deposited by
small scale publishers
•Journals – volume of articles deposited as at 31 August 2015
•
•1,035,574 articles

11. www.bl.uk 11
NPLD - Resource implications for the
British Library
• Work planned over coming 24 months to further scale up
capacity of workflows for non print legal deposit journals
• Increased automation required to continue to intake at scale
• Increased resources/skills development in area such as:
– Content prioritisation
– Publisher liaison/communication
– Set up costs as publishers transition (BL/ALDL)
– Processing of digital content and managing exceptions
– Metadata normalisation
– Adapting to new/developing formats
– Digital preservation

12. www.bl.uk 12
1 - Publisher Engagement
Start of Year
•CDI
•Potential
Candidate
publishers
identified
Throughout
Year
•CDAS
•Prioritisation
Group
August
•Serials Data
Analysts
•Auto-Match
Aleph
checking
September
•CDI
•Manual Aleph
Checking
Early October
•Collection
Processing –
Print Serials
Team
•Complete
Aleph
amendments

13. www.bl.uk 13
2 - Record Creation
October
•CDI
• Final
Agreement
with
Publisher
• List of
agreed titles
sent to BL
November
•Serials Data
Analysts
• Tracking
spreadsheet
created for
collection
processing
to work from.
November /
December
• Collection
Processing -
DPT & Print
Serials
• Aleph
checked for
suitable
record /
record
created
• Admin data
added to
record
November /
December
•Cataloguing
•Records
updated
where
necessary.
January
•Collection
Processing –
Print Serials
•Print
equivalent
records on
Aleph are
closed.

14. www.bl.uk 14
3 - Arrival of Content
Throughout
Year
•Portico
•Portico
supply titles
via FTP –
with
normalised
metadata
Throughout
Year
•Items arrive
in zipped files
termed
‘deliveries
Throughout
Year
•FTP feeds
into Portico
ingest
platform
Throughout
Year
•Collection
Processing -
DPT
•Articles are
extracted
from zips and
processed
Throughout
Year
• Collection
Processing –
Print Serials
• Auto-
accessioning
• Exception
handling

15. www.bl.uk 15
3 - Arrival of Content

16. www.bl.uk 16
Publisher Portal – basic capability for
smaller publishers

17. www.bl.uk 17
Long term preservation of e-journals
• Ensure our digital repository can store and preserve our
collections for the long term
• ISO 16363 Trustworthy Digital Repository Assessment
– Organisational Infrastructure: including governance,
organisational structure, staffing, procedural accountability, policy
framework, etc.
– Digital Object Management: including acquisition and ingest,
preservation planning, creation and preservation of AIP, and
information and access management.
– Infrastructure and Security Risk Management: including
technical infrastructure risk management and security risk
management.

18. www.bl.uk 18
The future…
• Develop capacity & capability
– Harvesting documents (inc. serials) from websites
– Improved use of identifiers in e-journal metadata (ISSNs,
DOIs, ISNIs)
– Develop a more scalable Publisher Portal
Transition more publishers 2016 onwards
Contribute to 2017 review of the regulations

19. www.bl.uk 19
Any questions?