HR professionals want to spend time recruiting, on boarding and training the best candidates for their organizations. Instead, they are buried in paper.
In this presentation with PayStream Advisors, we divulge the best practices used by leading HR departments to go from a cost center, to a value center.
Start your journey to becoming a world class HR department.
2. Secrets of World Class Human
Resources Departments:
Best Practices Used by Leading
HR Organizations
Anna Barnett, PayStream Advisors
Colleen Williams-Wright, docSTAR
#PayStreamWebcast
5. Research and Advisory Services
for Financial Operations
o HR, IT, Accounts Payable, Accounts
Receivable
o Research, Tools & Education
o Benchmarking
o Electronic Payments
o INNOVATE 2015: The Purchase-to-Pay
Summit
7. Experts in HR and Enterprise
Content Management Solutions
âą Award winning workflow and content productivity software company
founded in 1996
âą 8,000+ customers, 145,000 users in many industries
âą Robust, scalable, affordable solutions supported by a highly
responsive technical team
âą Solution is available on-premises or in the cloud
8. Agenda
âą Todayâs HR Challenges
âą Secrets of World Class HR
Departments: Best Practices of the
Leaders
âą Enterprise Content Management
Solutions for HR
âą The Future of HR
10. Todayâs HR Challenges
Source: World Resources Institute â www.wri.org
The problem with paper
70%
Percentage of of todayâs businesses that would
fail within three weeks if they suffered a loss of
paper-based records due to fire or flood.
22%
Percentage by which paper in the average
office grows every year, meaning your paper
will double in 3.3 years. This will happen much
sooner in a high-growth organization.
11. Todayâs HR Challenges
Source: World Resources Institute â www.wri.org
The problem with paper
30%
The time a typical employee spends looking
for information locked in email and filing
cabinets â filing costs average about $20 per
month.
$125
The cost of a misfiled document in a typical HR
organization. A lost document costs $350-400,
and a large organization loses a document
ever 12 seconds.
12. Todayâs HR Challenges
Source: âThe hidden reality of payroll & HR administration costs,â Price Waterhouse Coopers
Percent of organizations without
a system or solution to manage
the HR function listed.
Disparate HR systems Increase Risk
13. Poll Question #1
Which of these efficiency thieves is stealing
your departmentâs time?
A. New applicant paperwork
B. Ad hoc requests for employee files
C. Preparing for HR audits
D. Maintaining compliance with HIPAA, ACA and ADA
15. Best Practices of HR Leaders
They take a proactive approach to demographic changes.
Source: Bureau of Labor Statistics, 2012
16. Best Practices for HR Leaders
Todayâs workforce is more technology-
minded than their predecessors
They want efficiency, connectivity, and
a technological focus in both their work
and personal life
They value an integrated, transparent,
collaborative âsilo-freeâ workplace
culture
They are automating and enhancing their hiring process
17. Best Practices of HR Leaders
They utilize a standardized onboarding process
Source: âOnboarding Employees: Maximizing Successâ Society of Human Resource Management, 2014
69%
New employees who attended a structured
onboarding orientation program, were 69% more
likely to remain at a company up to 3 years.
54%
Organizations with a standard onboarding
process experience 54% greater new hire
productivity and 50% greater new hire retention.
18. Best Practices of HR Leaders
A formal review schedule is
supplemented by more frequent,
informal feedback.
The workforce is kept as nimble as
possible, ensuring that any issues
are addressed sooner than later.
Employees are kept abreast of
changes and new opportunities that
can affect their goals.
Theyâve revamped their employee review process.
19. Best Practices of HR Leaders
Theyâre aggressively eliminating paper and manual
processes.
20. Best Practices of HR Leaders
Source: PayStream Advisorsâ 2015 Financial Meta Survey
Theyâre aggressively eliminating paper and manual
processes.
Moving from a ânovice,â
highly paper-based
organization to an
âinnovator,â organization
can reduce document
processing costs by up to
84%
21. Best Practices of HR Leaders
Theyâre aggressively eliminating paper and manual
processes.
18%
increase in productivity and staff engagement
after the implementation of ECM.
reduction of office space allocated to filing
storage is possible when shifting to a culture
of electronic-only filing.
Source: AIIM: âCapitalizing on Contentâ 2012
60%
22. Best Practices of HR Leaders
A Real World Case Study: Nazdar
Nazdar Business Challenge: On-board new employees
faster and reduce paper-based processes
âWe really wanted to be paperless. With over 40
yearsâ worth of active employee files, we needed a
user-friendly document management system that
could handle all of our complex legal and medical
personnel information in one location.â
Cindy Upshaw, Nazdar HR Manager
23. Poll Question #2
Where are you in your electronic HR document
management journey?
A. We havenât really thought about it
B. We are just doing preliminary research
C. We are considering implementing a solution this year
D. We are definitely automating and are currently evaluating providers
E. We are highly automated
25. Use Cases for ECM in HR
Increase productivity; Improve Governance and
Compliance
Managing forms and documents for the complete employee life-
cycle
âą Employee On-Boarding process
âą Benefits
âą Change in employee status
âą Time off requests
âą Terminations
27. The Future Role of HR
HR is rebranding themselves within their organizations.
HR departments are not satisfied with
spending their time sifting through piles of
paperwork
They are using technology to create more
value within their department
With ECM, they can hire more efficiently,
manage employees more securely, and
offer valuable insight on performance and
spend