Project phase of planning is described in this presentation

1. Group Members:
439. Dip Narayan
445. Mukesh
458. Sharmila
464. Suyasha
471. Manoj
Presented by:
Group 4
BPH 26th Batch
Maharajgunj Medical Campus
Institute of Medicine, TU
Kathmandu, Nepal
Assignment
Subject: Project Planning and Development
Assigned by: Assistant Prof. Ashok Bhurtyal
Date of presentation: 4th Mar 2016

2. OUTLINE OF PRESENTATION
• Introduction
• Commonly used tools for project planning
• Steps in Planning a project with Example
• Summary

3. PROJECT LIFE CYCLE
Conceptual
Phase
Planning
Phase
Execution/
Implementation
Phase
Closure
phase

4. INTRODUCTION
“Project planning is a form of operational planning, whereby the
consecutive steps to implement the project activities are carefully
mapped out, based on an analysis of relevant information and linked to
the program in which the project takes place and to which it should
contribute. Essentially, project planning involves establishing the scope,
aims and objectives of a project, the way in which the project will be
performed, the roles and responsibilities of those involved, and the time
and cost estimates.” (Project Management in Public Health in Europe, EU Health, 2011)
Planning normally answer the question like what, how, who and when.
Planning is simply how to seek the balance between project constraints
to achieve the set goal.

5. INTRODUCTION CONT.…
• Project Charter
• Concept proposal
Inputs in Project
Planning
• Assessment
• Prioritization
• Design of plan using various tools and techniques
(Details in coming slides)
Processes of Project
Planning
• Project Plan
(Project requirements, Project Plan of Action and
Project Management Plan-Implementation plan,
Monitoring and Evaluation plan)
Output of Project
planning

6. COMMONLY USED TOOLS FOR PROJECT PLANNING
• Gantt Chart
• Problem tree analysis
• SWOT Analysis
• LFA (Logical Framework Analysis)
• Project Managing Softwares
• PRECEDE PROCEED
• Intervention Mapping (esp. for health promotion projects)

7. PLANNING STEPS
• Assessment of situation
• Identification and Prioritization
• Project design and development
• Plan for Implementation, monitoring and evaluation
• Proposal development
Describing the steps with an example of Oral hygiene promotion Project In Public Primary school of Sindhupalchowk

8. ASSESSMENT OF SITUATION
• Stakeholder analysis (Project team, scientific community, leaders, community
people, beneficiaries)Project Organization chart.
• Study of legal frameworks
• Construct framework for situation analysis
• Baseline information collection and analysis (Secondary data review, surveys
and other formal and informal sources)

9. IDENTIFICATION AND PRIORITIZATION
Two components
• Problem identification and prioritization
• Identification and prioritization of strategies

10. PROJECT DESIGN AND DEVELOPMENT
• Defining scope of project and set objectives
• Defining project duration
• Define the quality plan (Technical and managerial)
• Planning for resources
 Human Resource planning
 Time and resource allocation
 Financial planning (Cost estimation and budgeting)
 Logistics planning (Contract suppliers and create procurement plan)
• Planning for communication and coordination
Cited from: Project Management in Public Health in Europe, EU Health, 2011

11. PLAN FOR IMPLEMENTATION
• Plan for piloting/testing and scale up
• Plan for tracking budget and work plan
• Plan for risks and adaptable changes
Cited from: Health Project Management-A manual of procedures for formulating and implementing health projects, WHO, 1974

12. PLAN FOR MONITORING AND EVALUATION
• Done on the basis of set targets, indicators, quality standards
• PERT/CPM for tracking the project
• LFA for tracking achievement and progress
• Evaluation questions, evaluation targets, evaluation methods and timings

13. PROPOSAL DEVELOPMENT
• Adjustment in objectives and targets and other factors
• Proposal outline
• Writing of proposal
• Submission to concerned authority for approval
Cited from: Health Project Management-A manual of procedures for formulating and implementing health projects, WHO, 1974

14. SUMMARY
Planning is expanding of concepts and refinement of ideas
Relevance of planning
• Selecting the important problem and appropriate strategy
• Pre determines appropriate scope and quality
• Identification of available resources and ways to mobilize them.
• Helps in implementation and evaluation process