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Microsoft Word 2010 Lesson 4: Working with Tabs
- 1. Microsoft® Word 2010 Core Skills Microsoft Office Word 2010 Lesson 4: Working with Tabs Courseware #: 3240
- 2. Microsoft® Word 2010 Core Skills Lesson 4 Objectives • Understand what • set leaders for tab a tab stop is stops • recognize the • clear one or all tabs different types of tab stops • set tab stops on the ruler as well as the Tabs dialog box © CCI Learning Solutions Inc. 2
- 3. Microsoft® Word 2010 Core Skills Setting Tab Stops • Tab settings (stops) are similar to text alignment – Enables you to align information at specific points in the document – Useful for creating tables or aligning numbered items – Enables you to align information for setting up columns of text • When you create a tab stop, text aligns at the tab stop(similar to paragraph alignment) – mark the place where the insertion point will stop when you press Tab. • Default tab stops are set every half inch and are left- aligned 3
- 4. Microsoft® Word 2010 Core Skills Setting Tab Stops Left Tab Typed characters begin at the left and move right. Center Tab Text centers over tab position. Right Tab Typed characters begin at right and move left. Bar Tab Set vertical line between columns of text. Decimal Tab Typed numbers shift to left until you type decimal point; text then moves right. Each tab alignment can include leader characters to assist the reader in identifying data in that line. © CCI Learning Solutions Inc. 4
- 5. Microsoft® Word 2010 Core Skills Setting Tab Stops • Ruler is fastest way to set and adjust tabs – Press Alt for precise measurement (This opens the Tabs dialog box) • Align text using the appropriate tab alignment options instead of spaces • Tab stop stays in effect from the paragraph location until new tabs are set © CCI Learning Solutions Inc. 5
- 6. Microsoft® Word 2010 Core Skills Setting Tabs on the Ruler • ScreenTips help identify different tab stop markers • To choose tab type, click Tab Selector box – Each time you click, it shows the next tab type – If you go past the tab type, keep clicking until it displays again Tab Selector © CCI Learning Solutions Inc. 6
- 7. Microsoft® Word 2010 Core Skills Setting Tab Stops With Tab Selector •Once the tab type is chosen, click the ruler where the tab stop should go As you click the measurement on the ruler for the tab stop, you will see a line similar to the one below: © CCI Learning Solutions Inc. 7
- 8. Microsoft® Word 2010 Core Skills Setting Tabs on the Ruler • Use the line as guide to see where the tab is placed relative to text – For precise measurement of a tab setting press & hold ALT as you click the position of the tab setting • Using the ruler allows you to see where the tab is placed relative to your text and the document window is visible © CCI Learning Solutions Inc. 8
- 9. Microsoft® Word 2010 Core Skills Setting Tabs on the Ruler •To move an existing tab stop, drag the tab stop marker to a new location on the ruler. •To remove an existing tab, drag the marker off the ruler. © CCI Learning Solutions Inc. 9
- 10. Microsoft® Word 2010 Core Skills Setting Tab Stops •After you insert a new tab stop, the default tab stops before that tab stop marker are erased. •You can set tab stops before you begin typing or apply them to existing text – You must select existing text prior to adding or changing the tab stops © CCI Learning Solutions Inc. 10
- 11. Microsoft® Word 2010 Core Skills Using Tab Stops •Press Tab to move from one tab stop/column to the next when typing •Use Show/Hide ¶ to display when Tab was pressed – Can help you see why the text does not line up with the tab stops © CCI Learning Solutions Inc. 11
- 12. Microsoft® Word 2010 Core Skills Setting Tab Stops With Tab Selector • Check tab stops set for individual lines of text by looking at ruler – When you select the line of text the tab stops appear on the ruler that have been applied to that line of text • If tab stops appear in grey on ruler, there are different tab stops in text © CCI Learning Solutions Inc. 12
- 13. Microsoft® Word 2010 Core Skills Learn The Skill •Create a new blank document and save it to your Word Lesson 4 folder as Popular Bicycling Tours © CCI Learning Solutions Inc. 13
- 14. Microsoft® Word 2010 Core Skills Setting Tabs with the Tabs Dialog Box •To display Tabs dialog box, double-click any tab character on ruler •Can also display dialog box by clicking TABS in the Paragraph dialog box © CCI Learning Solutions Inc. 14
- 15. Microsoft® Word 2010 Core Skills Setting Tabs with the Tabs Dialog Box •Displays list of all tab positions, but does not show result of settings until you click OK •Can set tabs with precise measurements or select other tab options © CCI Learning Solutions Inc. 15
- 16. Microsoft® Word 2010 Core Skills Tab Stop Enter the measurement for the new tab. After clicking Set the tab Position position displays in the list below Tab stop position Default Tab Displays interval amount the cursor Stops moves to when your press Tab. Change when you want an equal amount of space between each column of text Tab Stops Click the tab measurement to be to Be removed & then click Clear Cleared © CCI Learning Solutions Inc. 16
- 17. Microsoft® Word 2010 Core Skills Select the alignment required for this Alignment tab position. Same options found on Tab Selector Leader Select the character that will precede the text from one column to the next, giving the audience a visual guide when reading across a page Set Use after entering a new measurement or changing an existing measurement to set the tab stop. Clear Use to clear or remove the selected tab measurement Clear All Clear all tab measurements in the list & reset to the default settings © CCI Learning Solutions Inc. 17
- 18. Microsoft® Word 2010 Core Skills Leaders/Dot Leaders • Leaders are solid, dotted, or dashed lines that fill the blank space before a tab setting. • Leaders are often used in tables of contents. • To insert a leader, open the Tabs dialog box. 18 18
- 19. Microsoft® Word 2010 Core Skills Leaders/Dot Leaders Dot Leaders Line Leader Dash Leaders 19 19
- 20. Microsoft® Word 2010 Core Skills Learn The Skill •Create a new blank document and save it to your Word Lesson 4 folder as Rock Climbing Tours © CCI Learning Solutions Inc. 20
Hinweis der Redaktion
- Pg 71Briefly introduce the topics that will be covered in this lesson so students are aware of the new skills they will learn. Remind students also that all the information is available in the book as a reference so they don’t need to commit anything to memory or take notes.
- Pg 72
- Pg 72Objective 2.3This image is provided in the gallery as well in the Extra IR Files folder for you to use, as required.Tabs can be one of the most confusing features for students to figure out. You may want to introduce this slowly to relieve any anxiety people may have about how, what, and why to use tabs.
- Pg 72Objective 2.3Most people who need to set tabs for a report will have that same report in a printed form to use as a model. Although it’s not mentioned as often any more, you may want to use the “guestimate” terminology to show students how they can quickly align the report with the ruler and guess where the best spot for the tab should be. Make sure students also understand that choosing the appropriate alignment can mean the difference between a “so-so” report versus a great report, especially if dealing with financial documents such as budgets, income statements, balance sheets, price ratio reports, etc.Discuss how using tabs can be extremely advantageous should the report need to be converted to another format such as Excel or Access. Tab codes inserted by Word can be recognized by other programs as the column separator option. This will be discussed in the Expert exam level.By taking their best guess as to where the tab settings should be placed, you can then introduce how easy it can be to change these settings as needed. The big reminder then is to select any existing text to be adjusted – similar to making any type of change to existing text, it must be selected first.
- Pg 73Objective 2.3Provide an example of how to guess where the tab settings can be placed on the Ruler. When discussing the Tab Selector box, be sure to refer to the sample alignment in the book (or use your own). You can also relate this back to how the text appears if you change the alignment to paragraphs.Draw the students’ attention to the screen as they work with tabs, noting all the visual clues that appear to guide them, e.g., tab character, vertical dashed line when setting or modifying the tab setting, etc.
- Pg 71Objective 2.3A trick you can provide to students is to use the text/line wrapping break with each line of the tabbed table so adjustments can be made to the figures in the tables all at once without having to select each line of the table. For instance, in the following screen, the student would have to select each line in the table before changing the tab settings for this table:In the next screen, notice the text wrapping features enables you to position the cursor anywhere in the table to make a change to a tab setting that automatically changes the entire table. Remember that text wrap breaks treats lines of text as a single paragraph, whereas each paragraph mark is considered a separate line that needs to be selected before you can adjust that paragraph.
- Pg 73Objective 2.3Provide an example of how to guess where the tab settings can be placed on the Ruler. When discussing the Tab Selector box, be sure to refer to the sample alignment in the book (or use your own). You can also relate this back to how the text appears if you change the alignment to paragraphs.Draw the students’ attention to the screen as they work with tabs, noting all the visual clues that appear to guide them, e.g., tab character, vertical dashed line when setting or modifying the tab setting, etc.
- Pg 73Objective 2.3Provide an example of how to guess where the tab settings can be placed on the Ruler. When discussing the Tab Selector box, be sure to refer to the sample alignment in the book (or use your own). You can also relate this back to how the text appears if you change the alignment to paragraphs.Draw the students’ attention to the screen as they work with tabs, noting all the visual clues that appear to guide them, e.g., tab character, vertical dashed line when setting or modifying the tab setting, etc.
- Pg 72Objective 2.3Most people who need to set tabs for a report will have that same report in a printed form to use as a model. Although it’s not mentioned as often any more, you may want to use the “guestimate” terminology to show students how they can quickly align the report with the ruler and guess where the best spot for the tab should be. Make sure students also understand that choosing the appropriate alignment can mean the difference between a “so-so” report versus a great report, especially if dealing with financial documents such as budgets, income statements, balance sheets, price ratio reports, etc.Discuss how using tabs can be extremely advantageous should the report need to be converted to another format such as Excel or Access. Tab codes inserted by Word can be recognized by other programs as the column separator option. This will be discussed in the Expert exam level.By taking their best guess as to where the tab settings should be placed, you can then introduce how easy it can be to change these settings as needed. The big reminder then is to select any existing text to be adjusted – similar to making any type of change to existing text, it must be selected first.
- Pg 72Objective 2.3Most people who need to set tabs for a report will have that same report in a printed form to use as a model. Although it’s not mentioned as often any more, you may want to use the “guestimate” terminology to show students how they can quickly align the report with the ruler and guess where the best spot for the tab should be. Make sure students also understand that choosing the appropriate alignment can mean the difference between a “so-so” report versus a great report, especially if dealing with financial documents such as budgets, income statements, balance sheets, price ratio reports, etc.Discuss how using tabs can be extremely advantageous should the report need to be converted to another format such as Excel or Access. Tab codes inserted by Word can be recognized by other programs as the column separator option. This will be discussed in the Expert exam level.By taking their best guess as to where the tab settings should be placed, you can then introduce how easy it can be to change these settings as needed. The big reminder then is to select any existing text to be adjusted – similar to making any type of change to existing text, it must be selected first.
- Pg 71Objective 2.3A trick you can provide to students is to use the text/line wrapping break with each line of the tabbed table so adjustments can be made to the figures in the tables all at once without having to select each line of the table. For instance, in the following screen, the student would have to select each line in the table before changing the tab settings for this table:In the next screen, notice the text wrapping features enables you to position the cursor anywhere in the table to make a change to a tab setting that automatically changes the entire table. Remember that text wrap breaks treats lines of text as a single paragraph, whereas each paragraph mark is considered a separate line that needs to be selected before you can adjust that paragraph.
- Pg 75Objective 2.3Discuss advantages and disadvantages of using this dialog box versus using the ruler. In most cases, users will likely set tabs on the ruler as it is often much faster to set or modify. However, there will be occasion when they will need to be more precise or want to set up multiple tabs at the same time using any of the options in the Tabs dialog box.Emphasize the Set button must be used with each tab setting; in fact, you may even want to consider having them try it with one or two tab settings so they can see what happens. Another hint that can be helpful with a large report with many columns of data is to set the tabs on the ruler using the default left alignment. Then double-click one of the tab settings to display the Tabs dialog box and then change the alignment for each tab position in the list.
- Pg 75Objective 2.3Discuss advantages and disadvantages of using this dialog box versus using the ruler. In most cases, users will likely set tabs on the ruler as it is often much faster to set or modify. However, there will be occasion when they will need to be more precise or want to set up multiple tabs at the same time using any of the options in the Tabs dialog box.Emphasize the Set button must be used with each tab setting; in fact, you may even want to consider having them try it with one or two tab settings so they can see what happens. Another hint that can be helpful with a large report with many columns of data is to set the tabs on the ruler using the default left alignment. Then double-click one of the tab settings to display the Tabs dialog box and then change the alignment for each tab position in the list.
- Pg 75Objective 2.3Discuss advantages and disadvantages of using this dialog box versus using the ruler. In most cases, users will likely set tabs on the ruler as it is often much faster to set or modify. However, there will be occasion when they will need to be more precise or want to set up multiple tabs at the same time using any of the options in the Tabs dialog box.Emphasize the Set button must be used with each tab setting; in fact, you may even want to consider having them try it with one or two tab settings so they can see what happens. Another hint that can be helpful with a large report with many columns of data is to set the tabs on the ruler using the default left alignment. Then double-click one of the tab settings to display the Tabs dialog box and then change the alignment for each tab position in the list.
- Pg 75Objective 2.3Discuss advantages and disadvantages of using this dialog box versus using the ruler. In most cases, users will likely set tabs on the ruler as it is often much faster to set or modify. However, there will be occasion when they will need to be more precise or want to set up multiple tabs at the same time using any of the options in the Tabs dialog box.Emphasize the Set button must be used with each tab setting; in fact, you may even want to consider having them try it with one or two tab settings so they can see what happens. Another hint that can be helpful with a large report with many columns of data is to set the tabs on the ruler using the default left alignment. Then double-click one of the tab settings to display the Tabs dialog box and then change the alignment for each tab position in the list.