How This Lesson Will Help You Asset Library is a server-based solution for the management of digital assets. It is designed to support registering, locating, and re-purposing images, content and artwork. This lesson shows you how to create a library and copy project elements into it. Topics in This Lesson After completing this lesson, you will be able to: • Create an InSite Asset Library • Explain Element Attributes • Search for an Element in the Library • Move Approved Elements to Asset Library • Reuse an Asset • Explain Open PrePress Interface (OPI) Support

1. Module 2: Creative Workflow and Asset Library
8
Lesson
Move Approved Elements to InSite Asset Library
How This Lesson Will Help You
Asset Library is a server-based solution for the management of digital assets. It
is designed to support registering, locating, and re-purposing images, content
and artwork.
This lesson shows you how to create a library and copy project elements into it.
Topics in This Lesson
After completing this lesson, you will be able to:
• Create an InSite Asset Library
• Explain Element Attributes
• Search for an Element in the Library
• Move Approved Elements to Asset Library
• Reuse an Asset
• Explain Open PrePress Interface (OPI) Support
Create an InSite Asset Library
After the final content is approved, the project elements are either deleted or
stored for future reuse in the Asset Library library. The elements can be, uploaded,
copied and pasted into the library. Or you can use one of the enhanced Desktop
Software pick list features to move elements between projects and libraries.
Activity: Create an Asset Library
1. Log on the Desktop Software as the Site Manager.
2. On the File menu, choose New Library.
3. In the Library name box, type the library name. For example,
YourName_Company.
4. Click Create Library.
The new library is created and displays under the Libraries area on the left
pane.
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2. Move Approved Elements to InSite Asset Library
5. In the library, create two folders named Images and Application Files
Explain Element Attributes
Attributes are defined as the information that is associated with an element that
provides details about that element. For example:
• System attributes include information such as file size or type and resolution.
• File separations indicate whether a file can be separated and why it cannot be
separated. For example, file separations can specify whether a file contains a
transparency or a non-separable color space.
Elements attributes are gathered during upload. Asset Library can help you find
elements by searching user-defined attributes and system attributes. You can
also modify attributes on an element.
Search for an Element in the Library
You can use the web browser to search for elements in the current library. Search
using:
• Complete or part file name, for example, pdf finds image.pdf.
• Attributes, for example, 150 finds any elements whose resolution attribute is
set to 150 (dpi).
• Uppercase or lower case.
• % percent symbol: a wild card that represents single or multiple characters.
For example, image%view finds image_01_view and imagefrontview
These are not supported in searching:
• Boolean logic: AND, OR, NOT, AND NOT, +, -, quotation marks
Search Parameters
You can search for elements using various criteria:
• Element name
• Attribute value
• Job Name (Prinergy usage metadata: jobs where this element has been
associated with a page during refine)
• Page Position (Prinergy usage metadata)
• Page Name (Prinergy usage metadata)
• Select one of: contains, is equal to, begins with, or ends with; then type the
words, letters, or numbers for which you want to search.
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3. Module 2: Creative Workflow and Asset Library
If required, add more search parameters using the add button (+). For example
you can search on a partial file name and the name of the photographer.
To search for an element in the library
• On the Desktop Software Actions menu, choose Search.
By default, the Desktop Software searches the account from which you
launched the Search window.
For more information on modifying element attributes see the Creative Workflow and Asset Library
online help for Desktop Software.
Move Approved Elements to Asset Library
You can move approved project elements to Asset Library by copying and pasting
the appropriate elements from the Desktop Software Edit menu or use pick lists
to move elements between projects and libraries.
Pick lists are good to use if you want to move elements between different projects
or libraries into one library.
Copying a File to the Library Using the Pick List
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4. Move Approved Elements to InSite Asset Library
Activity: Move approved elements to the Asset
Library
On the View menu of the Desktop Software, choose the Toggle Pick List.
1.
The pick list pane appears on the right-side of the Desktop Software main
window.
2. Go the Project Images folder, and select all the images from the file display
area.
3. Drag the selected images onto the Pick List pane.
4. Go to the Library Images folder.
5. From the Pick List area, select and drag the images into the Images folder of
the library.
The images are now copied into the library's Images folder.
6. Go to the Project Application Files folder, and drag the file to the Pick List
area.
7. Go to the Library Application Files folder, and from the Pick List area, drag
the file into the Application Files folder file display area.
Note: You can also use the Copy and Paste options from the Edit menu to copy the entire project
into a newly created library. Once copied, you may need to refresh the Desktop Softwareto view the
newly copied elements in the library. To refresh the Desktop Software, choose View > Refresh All.
Reuse an Asset
Once the elements are stored in the library, the elements are referred to as assets.
Designers can reuse assets such as images stored in the Asset Library library for
use in other projects. Using Asset Library, an asset can be downloaded as a Low
resolution JPEP asset file type.
To reuse Asset Library assets
On the Desktop Software project Elements tab, click the asset you want to
1.
download.
2. On the File menu, choose New Download.
3. In the Download dialog box, select the Download type as Original or Low
resolution JPEG.
The Low resolution EPS FPO can only be used as part of an integrated system
with a Prinergy workflow.
4. Click Download.
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5. Module 2: Creative Workflow and Asset Library
Explain Open PrePress Interface (OPI) Support
When working in or packaging the files for a project, designers may want to swap
high resolution original images for a low-resolution image placeholder to make
the final output file size smaller and easier to transmit and manipulate. Designers
can download low-resolution images from Asset Library to replace the high-
resolution images in their layout files.
To create the final file for a project, a designer may output the page layout file to a
PostScript or PDF file. When outputting to a PostScript file, the designer may
choose to include the OPI comments into the PostScript file. At the printer, OPI
merging software scans the PostScript file for the OPI comments and then
searches the printer's image database to find the high-resolution image that
matches the file name.
Note: If the printer has workflow software such as Prinergy, the swap of the low-resolution image to
the high-resolution image is done automatically. This information is covered in the Creative
Workflow, Asset Library, and Prepress Portal integration part of this course.
Information on retaining OPI comments when submitting files to a printer is
found in the Asset Library Image Proxy Workflow For Designers Guide. This guide
and other documentation are accessible internally from TechPlanet or externally
from eCentral.
To replace an original image file with LowRes file
On the Desktop Software Library Elements tab, click the Images folder.
1.
2. Select test.tif.
3. On the File menu, choose New Download.
4. In the Download Elements dialog box, select the Download type as
Download FPO.
5. Click Download.
6. In InDesign, open the 4pg_SportsShopBroch_US2.indd file.
7. Replace the existing test.tif file from the InDesign file with the new
downloaded low-resolution image.
8. Save the changes.
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Lesson Summary
After completing this lesson, you are now able to:
• Create an InSite Asset Library
• Explain Element Attributes
• Search for an Element in the Library
• Move Approved Elements to Asset Library
• Reuse an Asset
• Explain Open PrePress Interface (OPI) Support
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