This document provides an overview of the acquisitions and cataloguing process at a university library. It describes the various steps involved, from when order slips arrive to processing new materials and making them available. This includes checking orders, deciding where to purchase from, receiving shipments, verifying materials, cataloging records, applying classification numbers, and preparing items to be shelved. It also discusses differences for special material types and electronic resources. The goal is to efficiently acquire and catalog new resources so they can be discovered and used.

1. From Pink Slip to Black Box
Alison Palmer & Karen Pierce

2. Order slips arrive in Acquisitions
• Check signatures
• Order tray
• Initial check

3. Straightforward order
• Bibliographic check
http://www.dawsonenter.com
http://ukcatalogue.oup.com/
http://www.cardiff.ac.uk/insrv/eresources/databases/worldcat.html

4. Ordering processes
• Call up record
• Decide where to order
from
• Order in Acquisitions
module
• Add order number to
card

5. Orders that are not straightforward!
• These can include,
DVDs, music scores,
out of print material
etc
• Decide where to order
from
• May take longer to
track down
• May need the credit
card!

6. Orders sent
• Majority of orders sent electronically every
day
• Usually mid to late afternoon
• Message sent to us that orders have been
received

7. Boxes arrive!

8. Dealing with new arrivals
• Boxes opened
• Invoices taken out
• Cards matched to
invoices and put with
books on trolley

9. Processing
• Check books are correct
(i.e. what we ordered!)
• Receive on Acquisitions
module
• Process invoices for
payment
• Pass books to the
cataloguing assistants
• Cards are filed in order of
accession number

10. E-books
• Myilibrary
http://www.couttsoasis.com/
• Dawsonera
http://www.dawsonenter.com
• Netlibrary/Ebsco
• Orders can be done by email or pink card
• Nothing physical for our black boxes!!!

11. In cataloguing
• Books separated onto
different shelves
– Multiple copies
– Urgents
– Individual copies
– Medical/healthcare
• Cataloguing
assistants check
books & records

12. Upgrading
• Records are
upgraded
• Extra copies & copies
with previous editions
– Processing
• New items placed on
cataloguing shelves

13. Cataloguers
• Cathays Park books
– All cataloguers
• Heath Park books
– Medical/Healthcare
cataloguer

14. Cataloguing
• Records
• Details
• Authorities
• Classmarks

16. Authorities
• Authors and editors
Smith, John, 1563-1616
Smith, John, 1965-
• Subject headings
– LCSH (Library of Congress Subject Headings)
http://authorities.loc.gov/
– MeSH (Medical Subject Headings)
http://www.nlm.nih.gov/mesh/MBrowser.html

17. Classification – a brief detour
• Dewey
• Library of Congress
• Moys
• Dental Library in-
house system
• Salisbury Library
in-house system

18. Dewey Decimal System
• DDC23
• Changes in editions
• How long is that
number?
• ‘Cutters’
http://dewey.org/webdewey/login/login.html

19. Library of Congress
• The basics
• In-house ‘cutters’
http://classificationweb.net/

20. Processing
• RFID or tattle tape
• Spine labelling
• 42 (spine labels per
sheet)

21. Black Boxes

22. Couriers
• Delivering
boxes and
books to you!

23. Any questions?
• Contact Acquisitions • Contact Cataloguing
– Phone: x75989 – Phone: x75680
– Email: – Email:
Acquisitions@cardiff.ac.uk Cataloguing@cardiff.ac.uk