A lesson I give to air cadets on promotion to Cadet Corporal. It's always well-recieved by older cadets. I'll be altering the format quite a bit as I build it into a day-long course for NCO's.

1. Time & Task
Management
Sgt D Smith ATC
1

2. What is time
management?
2

3. 3

4. “the range of skills, tools and
techniques utilized to
accomplish specific tasks,
projects and goals”
3

5. “the range of skills, tools and
techniques utilized to
accomplish specific tasks,
projects and goals”
4

6. What is task
management?
5

7. 6

8. “the process of managing a task
during its lifecycle, including
planning, testing, tracking and
reporting
6

9. “the process of managing a task
during its lifecycle, including
planning, testing, tracking and
reporting
7

10. Defining a Task
8

11. 9

12. A thing that needs
doing.
9

13. A thing that needs Get more
doing. cadets
9

14. A thing that needs Get more
doing. cadets
A small thing that
needs doing.
9

15. A thing that needs Get more
doing. cadets
A small thing that Give talks in
needs doing. schools
9

16. A thing that needs Get more
doing. cadets
A small thing that Give talks in
needs doing. schools
A very small thing that
needs doing.
9

17. A thing that needs Get more
doing. cadets
A small thing that Give talks in
needs doing. schools
A very small thing that Contact a
needs doing. school
9

18. A thing that needs Get more
doing. cadets
A small thing that Give talks in
needs doing. schools
A very small thing that Contact a
needs doing. school
A discreet, atomic
thing that needs doing.
9

19. A thing that needs Get more
doing. cadets
A small thing that Give talks in
needs doing. schools
A very small thing that Contact a
needs doing. school
Call Jo Bloggs at
A discreet, atomic Highroft School on
thing that needs doing. 01273 123 321
9

20. Why should a task be
this small?
10

21. 11

22. You can see your progress,
and it’s direction
11

23. You can see your progress,
and it’s direction
You’re far more likely to do it
11

24. Scheduling Tasks
12

25. 13

26. Problems?
14

27. 15

28. inflexible
15

29. inflexible
depressing
15

30. inflexible
depressing
hard to maintain for more than a week
15

31. What should go in the
calendar?
16

32. Fixed tasks and
appointments
17

33. 18

34. Using a List
19

35. Rolling List
20

36. Rolling List
(see board)
20

37. Advantages?
21

38. Problems?
22

39. Project/Context List
23

40. Project/Context List
(see demo)
23

41. Advantages?
24

42. Problems?
25

43. 26

44. never-ending
26

45. never-ending
it will stress you out
26

46. Daily Tasks
27

47. 28

48. Advantages?
29

49. 30

50. When you finish, you’re
finished
30

51. Problems?
31

52. 32

53. Very easy to defer
32

54. Very easy to defer
No project management
32

55. 33

56. Take away points
33

57. Take away points
Tasks should be atomic
33

58. Take away points
Tasks should be atomic
You need a calendar or diary
33

59. Take away points
Tasks should be atomic
You need a calendar or diary
You need a task list - choose one
33

60. Thinking Big
34

61. Project Planning
35

62. What’s a Project?
36

63. 37

64. “Any task with more than one
discrete, atomic action”
37

65. 38

66. Starting a Project
38

67. Starting a Project
1 Define and visualize the ideal outcome
38

68. Starting a Project
1 Define and visualize the ideal outcome
2 Decide on how you will achieve it
(resources, people, training, time, information etc)
38

69. Starting a Project
1 Define and visualize the ideal outcome
2 Decide on how you will achieve it
(resources, people, training, time, information etc)
3 List the task required to do this.
38

70. 39

71. Ubiquitous Capture
40

72. What does this mean?
41

73. A: Writing everything
down!
42

74. Why ?
43

75. 44

76. To stop it floating around
in your head!
44

77. To stop it floating around
in your head!
Forget stuff
44

78. To stop it floating around
in your head!
Forget stuff
Stress about forgetting stuff
44

79. To stop it floating around
in your head!
Forget stuff
Stress about forgetting stuff
Piss other people off
44

80. Tools for capture
45

81. 46

82. Notepad
46

83. Notepad
Inbox
46

84. 47

85. Take away points
47

86. Take away points
Tasks with many sub-
tasks are projects
47

87. Take away points
Tasks with many sub-
tasks are projects
Projects should have an ideal outcome
47

88. Take away points
Tasks with many sub-
tasks are projects
Projects should have an ideal outcome
Write everything down
47

89. Take away points
Tasks with many sub-
tasks are projects
Projects should have an ideal outcome
Write everything down
You need a notebook
47

90. 48

91. A note on delegation
49

92. A note on delegation
When you delegate, you retain
responsibility
49

93. Can you remember
everything you
delegated?
50

94. Keep a “Waiting For”
List
51

95. 52

96. 53

97. Take away points
53

98. Take away points
53

99. 54

100. Implementation at Cadets
54

101. Implementation at Cadets
keep a calendar or diary
54

102. Implementation at Cadets
keep a calendar or diary
keep a task list
54

103. Implementation at Cadets
keep a calendar or diary
keep a task list
keep a “Waiting For” List
54

104. Implementation at Cadets
keep a calendar or diary
keep a task list
keep a “Waiting For” List
keep a notebook for capture
54

105. Implementation at Cadets
keep a calendar or diary
keep a task list
keep a “Waiting For” List
keep a notebook for capture
use your inbox
54

106. Implementation at Cadets
keep a calendar or diary
keep a task list
keep a “Waiting For” List
keep a notebook for capture
use your inbox
keep an A4/A5 book for project planning
54

107. Implementation at Cadets
keep a calendar or diary
keep a task list
keep a “Waiting For” List
keep a notebook for capture
use your inbox
keep an A4/A5 book for project planning
make a short list prior to each parade night
54

108. 55

109. make a short list
prior to each
parade night
55

110. 56

111. Implementation at Home
56

112. Implementation at Home
it’s up to you
56

113. Implementation at Home
it’s up to you
it’s one of the most useful
things I ever did
56

114. Further Reading
57

115. 58

116. Getting Things Done, David Allen
58

117. Getting Things Done, David Allen
Getting Things Done on Wikipedia
58

118. Getting Things Done, David Allen
Getting Things Done on Wikipedia
zenhabits.net
58

119. Getting Things Done, David Allen
Getting Things Done on Wikipedia
zenhabits.net
How to Become a Straight-A Student: The
Unconventional Strategies Real College Students
Use to Score High while Studying Less, Cal Newport
58

120. Any Questions?
59