Operations class presentation analyzing Autodesk AEC's project to move to a new facility

1. AEC Project Creative Collaborators December 5, 2010

2. Introduction Relocation of Massachusetts office to a new building at 1560 Trapelo Road in Waltham. Objectives Use Public elements such as a display space to showcase Autodesk’s technology; The design will showcase new methods of development that Autodesk currently recommends to customers; Manage a limited budget and a very short timeline in which to complete the project. 1

3. Whatis Building Information Modeling (“BIM”)? A software program that allows for a space to be mapped in 3-D, to show all of the design and construction elements; 3-D renderings of a space under construction enables major design elements, such as lighting, to be modified early on, during construction; This process helps facilitate key design changes and provides for a more collaborative design process. 1

4. What is Integrated Project Delivery (“IPD”)? A design and construction process, between architects, contractors and the client, which is highly collaborative; Agreement to work in an IPD environment can be built into the contracts for the architect and contractors.; If the project does not get completed on time or budget, no one gets paid; Major challenge is to find architects and contracts willing to work in such an environment. 1

5. Measuring Success - And Paying For It 1

6. 3 Key Objectives -> Move 300 people with supplies and equipment -> Creating a case study for future customers -> LEED Platinum Certification 1

7. LEED Platinum Certification 1

8. Complete the Move on Schedule Four weeks behind schedule Complete the move before lease expiration Lesson Agile processes require metrics and discipline -> change in scope -> Small slips for earlier tasks let to disproportionate slips later 1

9. Managing a More Agile Process -> discipline -> metrics -> evaluation 1

10. Meet the Needs of Stakeholders Long term stakeholders Project team stakeholders Issues Café kitchen scope creep Facilities removed from original scope Other scope changes Lesson Stakeholder analysis Formal scope change process 1

11. Meet the Needs of Stakeholders Long term stakeholders Project team stakeholders Issues Café kitchen scope creep Facilities removed from original scope Other scope changes Lesson Stakeholder analysis Formal scope change process 1

12. Stakeholder Satisfaction Tocci Building Companies Kling Stubbins Architects Subcontractors Autodesk Corporate Autodesk Marketing Building Occupants Project Champions More Important LEED Consultant Verizon Autodesk Legal Furniture Vendor Moving Company Facilities Mgmt Company Building Owner City of Waltham Autodesk IT Food Service Vendor Waltham Residents Less important Short-term Stakeholders Long-term Stakeholders 1

14. White papers and videos

15. Millennium article

16. HBS case

17. Publications of AIA

18. Risks

19. Extremely aggressive schedule

20. High degree of publicity

21. Lesson

22. Magnitude of the risks versus cost of risk mitigation1

23. Achieve LEED Certification 1

24. Sources Integrated Project Delivery at Autodesk, Inc. (A), p. 8. Harvard Business School Case 9-610-016, 1 Mar 2010, Harvard Business School Press. Integrated Project Delivery at Autodesk, Inc. (C), p. 1. Harvard Business School Case 9-610-018, 24 Sept 2009, Harvard Business School Press. LaBarre, S. & Goldberg, J. (2009). IPD – The Tools. Metropolismag.com, Issue 11, page 50 . “Leadership in Energy and Environmental Design,” www.wikipedia.com, Accessed on 3 Dec 2010. Project Charter, Team Creative Collaborators 1