Slides from presentation at Computational Research Day, April 2015

1. Research Data
Management: status
of new sharing
requirements
Cunera Buys
Computational Research Day
April 14, 2015
https://www.flickr.com/photos/inl/5097547405

2. Brief History of Data Sharing Requirements
• February 26, 2003 - NIH requires a Data Sharing Policy for projects above $500K.
• January 18, 2011- NSF requires Data Management Plans (DMPs) to be submitted with all new
grant proposals.
• February 22, 2013- Memo issued by White House Office of Science and Technology Policy
(OSTP).
http://www.whitehouse.gov/sites/default/files/microsites/ostp/ostp_public_access_memo_2013.pdf
• March 24, 2014 – Follow up memo issued by OSTP.
http://www.whitehouse.gov/sites/default/files/microsites/ostp/OpenAccess_March-2014.pdf
• November 13, 2014- Progress update on policies to increase public access to the results of
federally funded scientific research issued by OSTP.
http://www.whitehouse.gov/sites/default/files/microsites/ostp/public_access_report_to_congress_o
stp_11.13.14.pdf
• July 24, 2014, the DOE releases its Public Access Plan for article and data sharing
• 2015 - 16 Agencies/Departments have released their responses

3. Key Points of OSTP Memo
1. Ensure timely access to articles and data
2. Ease of access
3. Ability to fully reuse research results

4. Highlights from the November13, 2014 OSTP
Progress update
“In drafting their plans, agencies have been asked to
require that data-management plans submitted by
scientists seeking Federal funding describe how and
where they will make their data available to the public,
and to describe explicitly how they will make the data
underlying scientific publications available for discovery,
retrieval, and analysis.”

5. Highlights from the November13, 2014 OSTP
Progress update
“Requiring federally funded scientific researchers to detail how and
where they will make their data available in data-management plans
is an important first step for increasing access to valuable scientific
data, but it is not sufficient to drive the desired sea change in practice
across scientific disciplines. We are therefore working with Federal
Departments and Agencies now to implement policies that require the
deposition of research data underpinning the results described in
scientific publications of federally funded scientific research in publicly
accessible repositories. Optimally, such data would be made freely
available in nonproprietary machine-readable formats and would
allow for discoverability, reuse, and repurposing.”

6. Highlights from the November13, 2014 OSTP
Progress update
“One mechanism to facilitate the release of data would be for Federal
Departments and Agencies to work with the private sector to develop
a federated system of databases that would allow for the storage,
discoverability, reuse, and repurposing of data and provide data
services. A “research data commons” model would do more than
simply make data available; it would allow for the discovery of data
from publications and publications from data sets and allow for data
services to be used for analysis of datasets creating an ecosystem of
discovery that truly revolutionizes how science is done. We will
update the Committees as we explore the feasibility of such an
approach.”

7. Responding Agencies
Agency for Healthcare Research and Quality (AHRQ)
HHS Office of the Assistant Secretary for Preparedness and Response (ASPR)
Centers for Disease Control and Prevention (CDC)
Department of Commerce (DOC)
Department of Defense (DOD)
Department of Energy (DOE)
Department of the Interior (DOI)
Department of Health and Human Services (HHS)
Department of Homeland Security (DHS)
Department of Transportation (DOT)
Department of Education (ED)
Environmental Protection Agency (EPA)
Food and Drug Administration (FDA)
National Aeronautics and Space Administration (NASA)
National Institutes of Health (NIH)
National Institute of Standards and Technology (NIST)
National Oceanic and Atmospheric Administration (NOAA)
National Science Foundation (NSF)
Office of the Director of National Intelligence (ODNI)
Smithsonian Institution (SI)
United States Agency for International Development (USAID)
United States Department of Agriculture (USDA)
United States Department of Veterans Affairs (VA)
United States Geological Survey (USGS)

8. Department of Energy (DOE)
ARTICLES
• Public Access Gateway for Energy and Science (PAGES)- a web based portal that will offer
distributed full-text access to all DOE-affiliated accepted manuscripts or articles
(http://www.osti.gov/pages/)
• Made available no later than 12 month after publication
• Start date: October 1, 2014
DATA MANAGEMENT
• DMPs needed for all research proposals
• DMPs should provide a plan for making all research data displayed in publications open, machine-
readable, and digitally accessible to the public
• Data sets must be available at the time of publication
• Start date: October 1, 2014 (Office of Science: http://science.energy.gov/funding-
opportunities/digital-data-management), all other DOE applicable offices by October 1, 2015

9. National Institute of Health (NIH)
ARTICLES
• PubMed Central (PMC)
• Deposit final peer-reviewed journal manuscripts upon acceptance for publication
• Made available no later than 12 month after publication
• Start date: 2008
DATA MANAGEMENT
• DMPs extended to ALL research proposals
• DMPs should provide a plan for making all research data displayed in publications open, machine-
readable, and digitally accessible to the public
• Data underlying the conclusions of peer-reviewed scientific research publications must be freely
available in public repositories at the time of initial publication
• Start date: December 1, 2015 (http://grants.nih.gov/grants/NIH-Public-Access-Plan.pdf)

10. National Science Foundation (NSF)
ARTICLES
• DOE’s PAGES
• Deposit final peer-reviewed journal manuscripts
• Made available no later than 12 month after publication
• Must provide links with persistent unique identifier to the full text of the publication as well as other
metadata elements in annual and final reports
• Extended to cover juried conference proceedings
• Final policy to include other NSF supported grey literature and educational materials
• Start date: voluntary in 2015, mandatory for all grants issued on or after January 1,2016
DATA MANAGEMENT
• No current changes to DMP requirement
• All data resulting from the research funded by the award, whether or not the data support a
publication, should be deposited at the appropriate repository as explained in the DMP
• Will continue to explore ways to refine and improve process.
• Start date: 2011 (http://www.nsf.gov/pubs/2015/nsf15052/nsf15052.pdf)

11. Agency Responses Summary- Articles
AGENCIES USING PUBMEDCENTRAL
Agency for Healthcare Research and Quality (AHRQ)
HHS Office of the Assistant Secretary for Preparedness and Response (ASPR)
Centers for Disease Control and Prevention (CDC)
Food and Drug Administration (FDA)
National Aeronautics and Space Administration (NASA)
National Institutes of Health (NIH)
National Institute of Standards and Technology (NIST)
United States Department of Veterans Affairs (VA)
AGENCIES USING DOE’S PAGES
Department of Energy (DOE)
National Science Foundation (NSF)
AGENCIES WITH OWN REPOSITORIES
Department of Defense (DOD)-- Defense Technical Info Center
National Oceanic and Atmospheric Administration (NOAA)
United States Department of Agriculture (USDA)-USDA public access archive system
OTHER (TBD)
Department of Transportation (DOT)
United States Agency for International Development (USAID)
United States Geological Survey (USGS)

12. Agency Responses Summary
Time Frame for Depositing Data in a Publically Accessible
Repository
At time of article publication
Agency for Healthcare Research and Quality (AHRQ)
Department of Energy (DOE)
Food and Drug Administration (FDA)
National Institutes of Health (NIH)
National Institute of Standards and Technology (NIST)
National Science Foundation (NSF) (exploring this option)
United States Agency for International Development (USAID)
With article publication or within 30 months of collection
HHS Office of the Assistant Secretary for Preparedness and Response (ASPR)
Centers for Disease Control and Prevention (CDC)
With article publication or within 1 year of collection
National Oceanic and Atmospheric Administration (NOAA)
At time of publication or within a reasonable time period after publication
National Aeronautics and Space Administration (NASA)
Within a reasonable time
Department of Defense (DOD)-- Defense Technical Info Center
Doesn’t specify
United States Department of Veterans Affairs (VA)
United States Department of Agriculture (USDA)
Department of Transportation (DOT)
United States Geological Survey (USGS)

13. Agency Responses Summary
Data Set Location
• Some agencies will use their own repositories when appropriate (NOAA, DOE, NIST, NIH)
• All recommend using public or appropriate repositories
http://www.flickr.com/photos/inl/5097547405

14. Agency Responses Summary
Department of Commerce (DOC)
Department of the Interior (DOI)
Department of Health and Human Services (HHS)
Department of Homeland Security (DHS)
Department of Education (ED)
Environmental Protection Agency (EPA)
Office of the Director of National Intelligence (ODNI)
Smithsonian Institution (SI)

15. Federal Legislation- FASTR
• March 18, 2014- Fair Access to Science & Technology Research (FASTR) Act was refiled for the
114th Congress
• The text of the bill remains the same as the one filed in the 113th Congress
• Affects agencies with extramural research budgets of over $100 million
• Each agency must implement a public access policy that requires
–Researchers to submit an electronic copy of the final manuscript accepted for publication in a
peer reviewed journal
–Ensure manuscript is in a stable digital repository for permanent free access
–Public access to articles no later than 6 months after article is published

16. Journal Requirements
PLOS journals require authors to make all data underlying the findings
described in their manuscript fully available without restriction, with rare
exception.

17. Northwestern Libraries
• Stewardship, institutional memory
• Long tradition of broad subject expertise, liaisons to and in every
discipline
• Data services: finding data, licensing data, depositing data, software for
working with data, assistance with DMP’s

24. Benefits of managing and sharing
your data
• saves you time
• increases the impact of your research through data
citation.
• clearly documents and provides evidence for your research
in conjunction with published results.
• meet copyright and ethical compliance (i.e.. HIPAA).
• preserves data for long-term access and prevents loss of
data.
• describes and shares data with others to further new
discoveries and research.
Adapted From: University of Minnesota Libraries Data Management web page: https://www.lib.umn.edu/datamanagement

25. RESOURCES:
Northwestern University Library Data Management LibGuide:
http://libguides.northwestern.edu/datamanagement
DMPTool: https://dmp.org/
Northwestern University's Research Data: Ownership, Retention and Access Policy:
http://www.research.northwestern.edu/policies/documents/research_data.pdf
Cunera Buys- e-science librarian: c-buys@northwestern.edu