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1. Assignment: Short Film Project
What you have to do
Task Assessment Evidence Assessment Focus
TASK 5: Planning
Pre-production portfolio for 5 minute film
 Director (Shooting Script, Casting, Art Dept,
Rehearsals),
 Producer (Production Schedule, Call Sheets,
Location Scout & Permissions/Risk Assessment &
Budget),
 D.O.P. (Shot List and Storyboard). Groups will be
recruited by ability from previous 1 minute film.
Grading Criteria:
Unit 1 P2/M2/D2
PLTS:
IndependentEnquirers:
Investigating requirements for
production in the media
industries. Identifying
resources required fora
production
Self Managers:
Taking responsibility for
implementing a pre-production
plan. Taking responsibility for
tasks w hich are crucialto the
success of a group project.
Team workers:
Applying pre-production
planning to a group-based
media production. Taking a
role w ithin a group production
Functional Skills:
ICT:
Use ICT to effectivelyplan
w ork
English
w riting treatments, scripts,
schedules, and reports on
preproduction techniques
a) A full script needs to be written for your short film
including all shots, action and dialogue
 A complete shooting script using correct format
b) Identify the roles that each of you will take during the
production process and write a full explanation and
justification as to why each of you is taking on that role
 A document justifying your choices for each crew
member’s pre-production role and responsibility on
set/location
c) List the actors for your film and justify why they were
chosen to fill those roles
 Casting research (images & document justifying
your choices for each acting role)
d) From your script, produce a storyboard and shot list  A Full 5 minute Storyboard
 Shot List (Grouped by A Roll and B Roll – 1st/2ns
Unit Shoot)
e) Perform a location recce and fill in both Location reports
and risk assessments. From this a shooting schedule
can be created including details of all cast, crew,
equipment, costume and props for each individual shoot.
 Location reports, risk assessments for each location
& shooting licence
 A shooting schedule with full details of all elements
required (with shots grouped by set up)
 Call Sheets
f) Create actor and location release forms to be signed
during filming
 Actor and Location release documents

2. Key Terms that you should be using in your work:
 Procedure:identify finance available; identify personnel needed;identifypersonnel available;identifyresources needed;identifyre sources available;prepare budget;
contract personnel;book resources;prepare schedules;identifyhealth and safety implications;identifylegal implications; identifyrisks to project
 Documentation:production documentation,eg scripts,storyboards,mood boards,thumbnails,properties,contactlists,location recces;production schedules;budget;
clearances;plans,eg location plans,studio plans;health and safetyassessments;risk assessments;contingencyplans
 Planning:agreed production roles;job allocation;task definitions and deadlines;agreed contentoutline within proposal;preliminaryand regular team meetings;
agendas and minutes;proposed schedules;logistics,eg personnel,equipment,locations,additional facilities,additional resources;contingency,eg resources backup,
logistics backup;time frame for projectmaturity; risk assessments
 Production management:pre-production phase;production phase;post-production phase;projectmanagementtechniques,eg spreadsheet,dedicated software,agile
methods,scrums;team and individual performance;contingencyplans for staffing and resources;monitoring and reviewing;pro blem solving;prioritisation;crisis
management;qualitycontrol;meeting submission dates;modifications after completion
 Product: technical and aesthetic qualities;realisation ofproposal;fitness for purpose,eg audience,commissioning organisation or agency,client