Community development is a broad term. Planning for that development is key, and not only assists leadership in clarifying community needs, but is essential in successfully negotiating with funders. Learn how thru the use of comprehensive community planning tools, your community can be made more sustainable, how your elected leaders job is made easier, and how greater funding can flow to your community projects.

1. Strategies to Successfully Plan &
Negotiate 5 Year Agreements
Human Resources Development Forum,
Kamloops July 31, 2012
Chris Hylton, MA 800 449 5866 chris@hylton.ca
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2. Chris Hylton
Volunteer with Calgary Friendship Centre
Pleased to work with First Nations across
Canada in HR and benefits for many years
You are the experts, Chris is just sharing
some ideas that may help solve your
funding and community demand issues
Your questions comments are welcome
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3. Our Experience
Developed Strategic Plans for Treaty 7
Presented workshops on a variety of topics
for FNs groups
Developed Salary grids for a Yukon First
Nation that they used to assist them in
negotiating their 5 year self government
agreement
Developed Departmental 5 year work plans
for several FNs groups
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4. Common Question
How do we get more funding?
We have been doing a national series of
one day workshops on Effective Proposal
Writing
But negotiating the 5 year agreement is
key

5. Executive Summary
Negotiating agreements is always difficult
Your programs are geared to your population
numbers and demand which varies largely by age
You have detailed population data
You know your population ages one year each year
You can develop programs effectively to meet the
changing demographics in your population
Using some of the ideas contained in the talk today,
can help you come up with winning 5 year
agreements!
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6. This is your show
What issues would you like me to address
today please?
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7. What is CCP
Term used by INAC in 2004 for a process
to achieve community consensus around
various land and resource issues
Normally used for resolving land and
resource issues but useful in planning for
all areas
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8. INAC CCP Handbook
Produced in 2004
Based on experience of 5 BC first nations
the Okanagan, Lytton, Squiala, We Wai
Kai (Cape Mudge) and Yekooche First
Nations
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9. What is comprehensive
community planning?
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10. Community Involvement
Important to work with community in order to
introduce and clarify the meaning of CCP
For example what does CCP include?
governance, land use, environment, economic
development, social development, education,
or physical infrastructure equally?
Will CPP include a vision, goals and
determine priorities?
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11. What will the results look
like?
Will the CPP include decision and
management tools such as ranking tools,
action plans, budget templates,
implementation and funding strategies and a
monitoring and evaluation plan as well?
This level of detail needs to be decided,
including expectations for the final planning
products that summarize the results of the
CCP process (eg, final plan, budget).
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12. Define the process
Should be discussed and promoted as much
as possible with a variety of audiences within
a community
Your Boards and perhaps, Chief and Council
also need to openly reveal their expectations
of the CCP process within the community.
It is important to reconcile these two sets of
needs.
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13. Why define CCP early?
1) determine the approach;
2) impact what is needed to carry out the
planning process (eg money, time,
information, and technical expertise);
3) determine the quality of community
engagement (eg how many workshops,
number of people, how the process is to be
documented);
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14. Why define CCP early?
4) determine capacity support (eg how much
training) and information needs (eg training or
career related data)
5) determine the products of CCP (eg final
plan, budgets, training plans) and
6) help to clarify and manage expectations,
particularly in terms of “when” results will
happen and who will benefit
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15. How to identify best process
for your community
You know what your goals are: fully funded 5
year plans, increased jobs, build capacity,
promote healing, link to Treaty…
Then work backwards to say how this will be
accomplished
Defining the goals of the CCP process could
be facilitated during the start-up meeting
where the CCP can be discussed openly with
the community at large
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16. Just another report?
“You need to have a vision laid out, a
vision statement for CCP, What is the plan
for, how will the CCP be used?”
“We have a wall full of reports about what
should be done. These are never
followed through on. We want to be able
to say that we did something.”
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17. Once in Place, the CCP can
Empower community. The community
becomes more self-aware, creates its own
future, and has the tools to respond to change
in an effective manner.
Improve performance. Having a plan leads
to informed decision-making, combines
fragmented efforts and decreases duplication,
enables efficient use of resources, and
identifies and solves organizational problems.
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18. Results
Build teamwork and expertise. Planning
improves communications within Nation
community, builds managerial and staff skills
and supports capacity-building efforts
Coordinate future development. Identifies the
community's priorities for the use of its talent
pool, the land base and territory, anticipates
future infrastructure and development needs,
and helps to prevent conflicting developments
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19. Results
Protect resources. The community is able to
identify and protect vulnerable or valuable
areas, traditions, or cultural values and
practices.
Celebrate traditions and culture. The
cultural aspects of the community may be a
focus of the planning process.
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20. Promote Health and
Reconciliation
Planning helps the community to work
together to proactively address negative or
painful community issues by establishing a
positive vision for the future, and by taking
the steps necessary to achieve that vision.
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21. Create Economic
Opportunities
Identifying sustainable economic opportunities
is an essential part of creating a Comprehensive
Community Plan.
Having a plan in place will also help to attract
partners and new investment.
The strongest community development factor is
economic self-sufficiency
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22. Negotiating Strategy – You
will be able to say
all our projections based on data we get
from government agencies
our staffing levels are based on meeting this
demand to meet your requirements
Slide A: Here are our projected costs based
on our staffing costs
Slide B: Here are our projected costs based
on typical staffing costs of a local town or
municipality
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23. Negotiating Strategy (ctd)
All our programs and services are based on
terms and conditions for service which are
spelled out in our agreements with
government agencies
Our CCP has indicated our needs in great
detail
Our CCP tells us our community buys in
Gives more strength to your 5 year funding
requests
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24. To recap
You and the Agencies have defined the
services required,
Agencies have provided us with our own
demographic data,
We have surveyed our community and
determined the needs
Here is our plan to meet the needs
Here are the funding levels required
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25. Current Situation
You work hard to come up with your best
estimate of what your community needs for
the next five year agreement
You get conflicting reports from community
You have difficulty negotiating from a
position of strength
You receive an unworkable level of funding
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26. Results
Inadequate staffing levels
Inadequate service to community
Blame game
Lowered morale
Lowered services
Lead to …..
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27. How does this tie in to Ethics
You are governed by Boards, Chief & Council
All are subject to continuous community
requests and constant scrutiny
So how does CCP make it easy for Boards
and Elected Officials to govern and avoid
conflicts?
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28. CCP makes it easier for
Boards and Elected Officials
to govern
CCP gives your leadership the information
they need about community needs
CCP gives your leaders information about
how your departments are planning on
meeting community needs
Data is king, use the data like any
business to effectively make your case
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29. What type of Data?
Your population Demographics
Current service offerings (supply or
potential supply of trained members)
Demand for trained workers
The gap
What you are planning on doing about it
How much your programs are going to cost
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30. How does CCP support 5 year
Agreements?
• Shows what services exist now, what
services will be needed in the future
Gap analysis:
1. Encourages each department or service
area to develop business plans to meet
the needs
2. Using data sources which you have and
perhaps are not using currently
3. Builds Commitment which in turn builds
community
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31. CCP Rationale
Provides support for First Nation communities in
meeting most service needs and indicates areas
which require strengthening
Departments perform a self-assessment as part
of the business planning process
Community and First Nations will agree upon
areas of greatest need to develop a service
delivery plan tied to 5 year Budgets
Delivery over a five year period will be
completed in concert with community
expectations
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32. 1st Pillar:
Capacity Building within Departments
Process links services to inputs like human
resources, office and service space
requirements, training requirements, so that
capacity may be enhanced
Strengthens business planning process
Community customer service focus provides
a basis for performance evaluation
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33. 2nd Pillar:
Good Governance
Community can demonstrate:
It has good governance and support for
services delivery and administration
In particular, it has sustainable processes
and systems
That will support the community’s
commitment to service delivery over the
long-term.
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34. 3rd Pillar:
Solid Community Data re. Demand for Services
Departmental gap analysis leads to strong
business plans
Programs are developed to target needs
No longer a need to play catch up
There is evidence that the community is willing to
make the commitment to support programs; and
That members will take up the services offered
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35. This also attracts Partners
for Ec Dev and Training
McDonalds Province of Alberta
Safeway Training Institutes
Walmart NAIT, SAIT, Norquest,
Keyano College, Etc.
Tim Hortons
Olymel
Savanna Drilling
Alta Fab
Leduc Truss
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36. Examples of Spin off Benefits
Managerial Training for First Nation Staff
Model planning process - public speaking
and enhanced communication
Financial policies, by-laws and laws
Updated Process and Policies
Higher morale
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37. Links to more info
http://www.aadnc-aandc.gc
.ca/eng/1100100021901/1100100021902
Funding support for CCP is available
through numerous programs.
For more information on CCP please e-mail
bc-ccp@aandc-aadnc.gc.ca or contact the
Strategic Planning Manager at 604-666-
2247.
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38. Funding sources
Check with your funders
CCP has a good reputation with agencies
and will support the process
Can look at recent Federal Court ruling on
Child Welfare, see attached sheet
Also look at new programs like First
Nations Market Housing Fund next slide
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39. # of First Nation Applications
Received by the Fund / Total # of
FNs in each Prov./Territories
(June 8, 2012 70 First Nations have applied
- 47 approved for Capacity Development)
0/0
5/14
0/29
LB
13/202
5/47 4/63 2/40
6/75
30/134
5/35
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40. Thank you!
Any questions
please
Chris Hylton
800 449 5866
chris@hylton.ca
Wetaskiwin Tim Hortons
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