This document provides information about a workshop for applicants to the District One Public Works Integrating Committee's State Capital Infrastructure Program for Program Year 2015. It outlines the agenda, including discussions of funding, eligibility requirements, and changes to the application and selection process. The total district allocation is $25 million across three programs. The document reviews application guidelines and schedules, as well as the project selection and evaluation process. It provides details on staff recommendations, scoring criteria, and the next steps in the application and selection timeline.

1. APPLICANT
WORKSHOP
OCTOBER 6, 2014
DISTRICT ONE PUBLIC WORKS INTEGRATING
COMMITTEE
STATE CAPITAL INFRASTRUCTURE PROGRAM
PROGRAM YEAR 2015

2. AGENDA
• FUNDING
•PROGRAMS
•ELIGIBILITY
•SMALL GOVERNMENT PROGRAM
PY 2015 OVERVIEW
• SCHEDULE
•APPLICATION PACKAGE
•OPWC APPLICATION
• DOPWIC APPLICATION
APPLICATION GUIDELINES
•PROGRAM CHANGES
•SELECTION PROCESS
•FINANCIAL EVALUATION
•PROJECT SELECTION AND RANKING
SELECTION AND EVALUATION PROCESS
QUESTIONS AND ANSWERS

3. • Voted bond program
• Finance local public infrastructure
improvements
• Ohio Public Works Commission
• District Integrating Committees
• Cuyahoga County – District 1
STATE CAPITAL
INFRASTRUCTURE PROGRAM

4. DISTRICT ONE INTEGRATING COMMITTEE
• CUYAHOGA COUNTY REPRESENTATIVES
– Mr. Stan Kosilesky, P.E.
– Ms. Bonita Teeuwen, P.E.
• CITY OF CLEVELAND REPRESENTATIVES
– Ms. Valerie McCall
– Mr. Matthew Spronz
• SUBURBAN REPRESENTATIVES
– Mayor John Licastro
– Mayor Susan Renda
• PRIVATE SECTOR REPRESENTATIVE
– Ms. Debbie Berry, P.E.

5. Total District Allocation: $25 million
• By Program:
• State Capital Improvements Program (SCIP) - $14.5 m
• Local Transportation Improvement Program (LTIP) - $6.5 m
• Revolving Loan Program (RLP) – $4 m
FUNDING

6. FUNDING
•GRANTS: $18.1 million
• 80% of the SCIP Allocation - $11.6 million
• 100 % of the LTIP Allocation - $6.5 million
•LOANS: $7 million
• 20% of the SCIP Allocation - $2.9 million
• Revolving Loan Program - $4.1 million
• 0% Interest
• Term based on useful life of the infrastructure
•LOCAL DEBT SUPPORT:
• Policy Change with PY2015: construction year only interest
• Loan Assistance-grant to pay interest
• Credit Enhancement-grant to cover cost of up-front private
bond insurance policy

7. SCIP and RLP ELIGIBILITY
PROJECTS:
• Roads, Bridges and
Culverts
• Sewers (Sanitary and
Storm)
• Water (Supply and
Distribution)
• Wastewater Treatment
• Solid Waste Disposal
Facilities
APPLICANTS:
• Counties
• Cities
• Villages
• Townships
• Sanitary Districts
• Regional Water and
Sewer Districts

8. SCIP and RLP ELIGIBILITY
REQUESTS: Grants, Loans, Local Debt Support
• Repair/Replacement Projects - up to 90%
• New/Expansion Projects – up to 50%
COSTS:
• Acquisition of Right-of-Way and/or Easements
• Engineering and Design
• Construction
• Equipment
• Related Financing Costs:
• Permits
• Advertising
• Legal

9. LTIP ELIGIBILITY
APPLICANT
• Counties
• Cities
• Villages
• Townships
PROJECTS:
• Roads
• Bridges
• Culverts

10. LTIP ELIGIBILITY
REQUESTS: Grants Only
• Repair/Replacement Projects - up to 100%
COSTS:
• Acquisition of Right-of-Way and/or Easements
• Engineering and Design
• Construction
• Equipment
• Related Financing Costs:
• Permits
• Advertising
• Legal

11. SMALL GOVERNMENT PROGRAM
• Eligible Applicants- Villages and Townships with
population less than 5,000
• DOPWIC Small Government Subcommittee:
Reviews and selects small government projects not
selected by DOPWIC for recommendation.
• OPWC Small Government Commission reviews
projects submitted statewide and selects project for
funding.

12. ACTIVITY DATE
Application Materials Available September 15, 2014
PY 2015 Application Deadline Friday, October 17, 2014
Staff Recommendations Released Last Week in November 2014
Applicant Appeals Deadline December 8, 2014
DOPWIC Meeting – Final Project Selection Thursday, December 18, 2014
OPWC Deadline for District Recommendations Friday, February 27, 2015
OPWC Releases PY 2015 Awards July 1, 2015
All Dates Subject to Change
DOPWIC PY2015 SCHEDULE

13. APPLICATION PACKAGE
• DOCUMENTS - 4
1. OPWC Application for Financial Assistance
2. DOPWIC Application Supplement
3. Capital Improvement Report – 2 forms
1. 2-year Maintenance of Effort (2013 – 2014)
2. 5-year Capital Improvements (2015 – 2019)
4. Attachments
• FORMAT S - 2
1. As a PDF on a flash drive or compact disc; and
2. Two (2) typed paper copies: an original and a
copy. Stapled or clipped.

14. OPWC APPLICATION

15. Attachments
• Authorizing Legislation
• Certification of Local Match
• Certification of Loan Repayment – if applicable
• Detailed Engineer’s Estimate – Requires Original
Engineer’s Stamp and Seal
• Cooperation Agreement - Joint Project Between
Communities or Districts
OPWC APPLICATION

16. DOPWIC APPLICATION

17. DOPWIC APPLICATION
• Used with OPWC Application, documents and
maps to evaluate projects.
• Lets applicant to submit details matched to
the DOPWIC evaluation criteria.
• Quality of information is most important.

18. PROJECT SELECTION
and
EVALUATION
PROCESS

19. PY 2015 CHANGES
1
• Focus on the Core Criteria – ORC 164.06.
2
• Address inefficiencies and deficiencies in the
Project Selection and Applicant Financial Criteria.
3
• Reduce the number of criteria and total points.

20. PY 2015 CHANGES
4
• Simplify the DOPWIC Application Supplement.
5
• Revenue Generating Projects – Loans Only.
6
• Appeal Process Modified.

21. STAFF RECOMMENDATIONS
PROJECT SPECIFIC SCORE

APPLICANT FINANCIAL SCORE
Overall Economic Health + Ability and Effort to Finance
=
STAFF RECOMMENDATIONS
Preliminary Project Ranking

DOPWIC EVALUATION
Accept Staff Ranking or Add Other Project Factor Points
LAST YEAR PY 2014

22. PROJECT SELECTION
NEW - PY 2015
PRELIMINARY PROJECT EVALUATION

PRELIMINARY PROJECT RANKING
“STAFF RECOMMENDATIONS”
(Allocation + Contingency *)

APPLICANT APPEALS –new process

FINAL PROJECT RANKING
“DISTRICT RECOMMENDATIONS”
* Based on 5% of total allocation and point spread.

23. STAFF RECOMMENDATIONS
THREE (3) TIERS
Primary – Amount of PY allocation.
Secondary – Projects that = 5% of PY allocation.
No recommendation – Projects that did not
score high enough for consideration.

24. 10%
11%
17%
7%
9%
46%
Condition/Age, 10%
Health&Safety, 11%
Other Project Funding, 17%
Project Type/Users, 7%
Community Needs/Financial Points,
9%
Other, 46%
EVALUATION CRITERIA
SINGLE- COUNTY DISTRICTS

25. 14%
19%
17%
6%
14%
30%
Condition/Age, 14%
Health&Safety, 19%
Other Project Funding, 17%
Project Type/Users, 6%
Community Needs/Financial Points, 14%
*Other Project Factors, 30%
EVALUATION CRITERIA
DISTRICT ONE – PY 2014
* Other Project Factors - Additional points added by DOPWIC members to
Preliminary Project Score. Not used by DOPWIC since 2008.

26. CRITERIA
MAXIMUM
POINTS
WEIGHT
FACTOR
MAXIMUM
WEIGHTED
POINTS
%
Needs of the District
Historic Development 5.0 5.0 25.0 7.14%
Functional Needs 5.0 4.0 20.0 5.71%
Infrastructure Age 5.0 5.0 25.0 7.14%
Infrastructure Condition 5.0 5.0 25.0 7.14%
Preventative Maintenance 5.0 1.0 5.0 1.43%
Health/Safety Need 5.0 13.0 65.0 18.57%
Other Project Funding 10.0 2.5 25.0 7.14%
Subdivision Financial Participation 10.0 2.5 25.0 7.14%
Community and Economic Development 5.0 1.0 5.0 1.43%
Access to Funds 5.0 1.0 5.0 1.43%
Regional Collaboration/Multi-
Community 5.0 1.0 5.0 1.43%
Project Specific Scoring 230.0
Financial Points 50.0 1.0 50.0 14.30%
Preliminary Project Score 280.0
Other Project Factors 10.0 7.0 70.0 20.0%
TOTAL 350.0
EVALUATION CRITERIA
LAST YEAR - PY 2014
PROJECT SPECIFIC

27. CRITERIA
MAXIMUM
POINTS
WEIGHT
FACTOR
MAXIMUM
WEIGHTED
POINTS
%
Overall Economic Health
Assessed Valuation 2 4.5 9 33%
Per Capita Income 2 4.5 9 33%
Poverty Indicator 2 4.5 9 33%
Subtotal 27 100%
Ability/Effort to Finance
Debt 2 4 8 35%
Per Capita Revenue Contribution 2 4 8 35%
Infrastructure Expenditures 1 4 4 17%
Fees, Levies and Taxes 1 3 3 13%
Subtotal 23 100%
TOTAL 50
EVALUATION CRITERIA
LAST YEAR - PY 2014
APPLICANT FINANCIAL

28. EVALUATION CRITERIA
NEW PY 2015
INFRASTRUCTURE CONDITION
INFRASTRUCTURE AGE
HEALTH/SAFETY NEEDS
OTHER PROJECT FUNDING
LOAN INCENTIVE
ABILITY AND EFFORT TO FINANCE
ECONOMIC HEALTH
TOTAL
25
10
25
10
10
10
10
100
25.0
10.0
25.0
10.0
10.0
10.0
10.0
100.0
POINTS %CRITERIA

29. INFRASTRUCTURE
CONDITION
25%
HEALTH/SAFETY
NEEDS
25%
INFRASTRUCTURE
AGE
10%
OTHER PROJECT
FUNDING
10%
LOAN INCENTIVE
10%
ECONOMIC
HEALTH
10%
ABILITY AND
EFFORT TO
FINANCE
10%
PY 2015 CRITERIA
EVALUATION CRITERIA
DISTRICT ONE - PY 2015

30. • ORC mandated
criteria
• Select description
• Provide a detailed
description.
25 Points
INFRASTRUCTURE CONDITION
PAGE 3 – DOPWIC APPLICATION SUPPLEMENT

31. INFRASTRUCTURE AGE
• ORC Mandated Criteria
• Original Construction Year:
• Provide Year of Last Improvement.
• Describe last major improvement.
10 Points
PAGE 4 – DOPWIC APPLICATION SUPPLEMENT

32. • ORC mandated criteria.
• Categorize the structure’s major health and
safety problem.
• Provide:
• Number of Users (ADT -certified count)
• Structural Deficiencies
• Safety Deficiencies
• Proposed Improvements
PAGE 4 – DOPWIC APPLICATION SUPPLEMENT
HEALTH AND SAFETY
25 Points

33. OTHER PROJECT FUNDING
• ORC Mandated Criteria
• Applicant + Any other source
• Local Revenues and Other Public Revenues
10 Points
P
oi
n
ts
PAGE 2 – OPWC APPLICATION SECTION 1.2 (a+b+c)

34. ABILITY AND EFFORT TO FINANCE
• ORC Mandated Criteria
• Previously Subdivision Financial Participation
• Loan Request not Considered
PAGE 2 – OPWC APPLICATION SECTION 1.2 (a +b)
10 Points

35. LOAN INCENTIVE
• DOPWIC Criteria
• Loan Request
• % of Total Project Cost
10 Points
PAGE 2 – OPWC APPLICATION SECTION 1.2

36. ECONOMIC HEALTH
10 Points
• U.S. Census Per Capita Income (PCI) 2008 – 2012
• Cuyahoga County PCI - $27,136.00
• Calculation done by DOPWIC Staff
• Histogram shows the 59 communities

37. • Review Applications and make Recommendations
• Release Rankings – mid- November
• Final Recommendations – December 18, 2014
• Recommendations to OPWC – Feb. 27, 2015
• OPWC Releases Project Awards – July 1, 2015
NEXT STEPS

38. • Local government submits disbursement request –
invoice.
• OPWC pays % of invoice to contractor (directly) or
reimburses local government.
• OPWC reimbursement is check or Electronic Funds
Transfer (EFT)
• Community Fiscal Officer receives confirmation.
• Final disbursement = project completion
DISBURSEMENT OF FUNDS
OHIO PUBLIC WORKS COMMISSION

39. Q&A