Gawad Guidelines for Primary Cooperatives

1. MOST
OUTSTANDING
COOPERATIVES

2.  With complete reportorial requirements
submitted on time (for the year 2014; submitted
on or before April 30, 2015) (MOV: stamp received
by the Regional Offices)
 With at least Very Satisfactory Ratings in both
Social and Performance Audit Reports for
Medium and Large category. With at least
Satisfactory ratings in both social and
Performance Audit Reports for Micro and Small
Category;
 Must be in Good Standing for the three (3)
preceding years; (MOV: CGS 2012, 2013 & 2014)
QUALIFYING CRITERIA

3. QUALIFYING CRITERIA
 Must be operationally gainful:
• for Medium/Large Cooperative -
three (3) years and -- (MOV: AFS
2012, 2013 & 2014)
• for micro and small cooperative -
two (2) years --(MOV: AFS 2013 &
2014)

4. QUALIFYING CRITERIA
•No major findings during the inspection as reported
(MOV: Certification from the Regional Office that the
cooperative has no major findings based on the result of
inspection, such as No allocation of Net Surplus; No
election; No regular GA; No Coop Development Plan &
Annual Budget approved by the GA; no infraction among
the BOD, court cases involving the cooperative such as
tax court, labor court & trial court filed in CY2014 or
earlier where the cooperative is the respondent. (note: to
refer to the Code and the Bylaws for the violations)

5. QUALIFYING CRITERIA
Must have a NETWORTH of:
Micro Scale Category Up to Php1,500,000
Small Scale Category 1,500,001 to 7,500,000
Medium Scale
Category
7,500,001 Million to
50,000,000
Large Scale Category Above 50,000,000

6. QUALIFYING CRITERIA
Networth shall be determined based on the
following computation: NETWORTH = ASSETS
– LIABILITIES
Liabilities, under this criteria, shall mean the sum
total of all the liabilities of the cooperative
including deposit liabilities. (only for Gawad
Parangal purposes only)

7. Documents to be supplied by the CDA EO:
1. Latest Articles of Cooperation and By-Laws;
2. Cooperative Annual Performance Report (CAPR) duly
received by the CDA -2012-2014;
3. Performance Audit Report 2014
4. Social Audit Report 2014
DOCUMENTARY REQUIREMENTS

8. Documents to be supplied by the Co-op:
1. Certificate of Good Standing (CGS) for regular purpose (2012-
2014)
2. Cooperative Development plan (medium term and annual plan &
budget)
3. Audited Financial Statements (AFS) (2012, 2013 & 2014) including
(Notes to FS and Supporting Schedules)
• Summary of Aging of Receivables
• Summary of Loan Releases (for credit coops and other coops
with lending operations)
• Non-EarningAssets
• Investments
• LiquidAssets
4. List ofTraining Attended by Cooperative Officers (2012-2014)
5. List of Trainings conducted/sponsored by the cooperative (Years
2012, 2013 & 2014);
DOCUMENTARY REQUIREMENTS

9. Documents to be supplied by the Co-op:
6. Certification signed by the Chairman and/or General Manager on
the following:
• Total Number of Members (Regular and Associate)
• Number of members contributing to share capital and the
Annual Increase in the amount of share capital from 2012-2014;
(base year is 2012)
• Number of members placing savings/time deposits to co-op and
the Annual increase in the amount of deposits; (2012-2014)
• Dates of meetings of the board of directors for 2014;
• Dates of meeting of the different committees for 2014;
• Names of Board of Directors, Committees, and Core
management team indicating their respective sex
• Names of volunteers, if any, including the specific work
assignment
DOCUMENTARY REQUIREMENTS

10. Documents to be supplied by the Co-op:
6. Certification signed by the Chairman and/or General Manager
on the following:
• List of Trainings conducted/sponsored by the cooperative for
2014
• List of Existing policies and procedures (i.e. title of the policy)
and date approved
• Computation of the rate of interest on Share Capital (ISC) and
Patronage Refund (PR). Only the computation on how the
cooperative arrived at the rate of ISC and PR, not the individual
members’ record of ISC and PR should be submitted.
DOCUMENTARY REQUIREMENTS

11. 7. Proof/ Evidence of the following (undertaken in 2014)
i. Programs that benefitted the members (e.g. provident
services)
ii. Support services extended to other cooperatives
iii. Social and community activities initiated and/or
participated by the cooperatives (i.e. pictures with
caption) such as but not limited to the following health,
medical mission, campaign against drug and
environmental concerns (e.g. resource conservation,
proper waste management, health and safety, etc)
iv. Participation in Coop Month Celebration, Coop Summit,
LocalGovernment programs/activities, etc
v. Activities participated/initiated by the coop for the
following sectoral groups: youth, women, PWD and
others
DOCUMENTARY REQUIREMENTS

12. DOCUMENTARY REQUIREMENTS
8. Certificate or proof of accreditation of LGU and other governing
bodies in Local DevelopmentCouncil/committees(if any)
9. List of Awards/Recognitions received by the cooperative
including the sponsor of the awards and the year received
(Provincial/City/ Regional/National/International levels) for
the past 3 years
10. Current Business Permit/License

13. EVALUATION/JUDGING CRITERIA
CRITERIA WEIGHT/PTS
Organization, Leadership and
Management
39
Financial Mgt. and Business
Operation
35
Social Relevance 20
Awards and Recognition 6
TOTAL 100

14. I. ORGANIZATIONAL DEVELOPMENT & MANAGEMENT (39)
Criteria Formula Points
Equivalent Rating Max
Rating
Mi S Md L
1. PERFORMANCE
AUDIT REPORT
(PAR)
See PAR PART I
Total score/100
x 22
22 22 22 22 22 22
2. Years of Existence • 5 years &
below
• Above 5
years
2 1
2
1
2
1
2
1
2
2

15. I. ORGANIZATIONAL DEVELOPMENT & MANAGEMENT (39)
Criter5ia Formula Point
s
Equivalent Rating Max
RatingMi S Md L
3. Membership
a. Total number
of members
5.0 5.0
 Large • Above 50,000
• 35,001-50,000
• 20,001-35,000
• 5,001-20,000
• 500 – 5,000
• Below 500
5.0
4.0
3.0
2.0
1.0
0.0
5.0
4.0
3.0
2.0
1.0
0.0
 Medium • Above 5,000
• 4,001-5,000
• 3,001- 4,000
• 2,001-3,000
• 200 - 2,000
• Below 200
5.0
4.0
3.0
2.0
1.0
0.0
5.0
4.0
3.0
2.0
1.0
0.0

16. Criteria Formula Points
Equivalent Rating Max
RatingMi S Md L
 Small • Above 500
• 401 – 500
• 301 – 400
• 201 -300
• 101- 200
• Below 100
5.0
4.0
3.0
2.0
1.0
0.0
5.0
4.0
3.0
2.0
1.0
0.0
 Micro • Above 150
• 76-150
• 51-75
• 31-50
• 16-30
• 15
5.0
4.0
3.0
2.0
1.0
0.0
5.0
4.0
3.0
2.0
1.0
0.0
I. ORGANIZATIONAL DEVELOPMENT AND MANAGEMENT (39)

17. Criteria Formula Points
Equivalent Rating Max
RatingMi S Md L
b. Growth in
Membership
Total no. of
REGULAR members, End
– total no. of REGULAR
members, Beg.
---------------------- x 100%
Total no. of
REGULAR Members, Beg,
3
• above 30%
• 5% - 30%
• Below 5%
• No increase
3.0
2.0
1.0
0.0
3.0
2.0
1.0
0.0
3.0
2.0
1.0
0.0
3.0
2.0
1.0
0.0
3.0
2.0
1.0
0.0
c. Coop Devt.
plan
• With target in the devt
plan and w/ increase
• With target but no
increase
2
0
2
0
2
0
2
0
2
0
2
I. ORGANIZATIONAL DEVELOPMENT & MANAGEMENT (39)

18. Criteria Formula Points
Equivalent Rating Max
Rating
Mi S Md L
4. Training
a. Compliance
to
mandatory
trainings
Attendance to the
mandatory cooperative
training for officers
3
POINT SYSTEM
(EQUAL)
At least 60% of
the required
training was
complied by the
majority of the
officers
e.g. BOD – 6 out of
9 trainings were
attended by
majority of the
BOD
BOD
Manager
Mandatory Committees :
• Audit
• Election
• Ethics
• Mediation &
Conciliation
Treasurer
Secretary
3
.5
.5
.25
.25
.25
.25
.5
.5
.5
.5
.25
.25
.25
.25
.5
.5
.5
.5
.25
.25
.25
.25
.5
.5
.5
.5
.25
.25
.25
.25
.5
.5
I. ORGANIZATIONAL DEVELOPMENT AND MANAGEMENT (39)

19. I. ORGANIZATIONAL DEVELOPMENT &MANAGEMENT (39)
Criteria Formula Points
Equivalent Rating Max
RatingMi S Md L
4. Training
b.Trainings
Conducted/
facilitated by
cooperatives
except PMES &
Mandatory
TrainingsWithin the
period under review
• 5 and above training
• 3-4 training
• 2 Training
• 1 training
• No training
2
2
1
0
2
1
0
2
1
0
2
1
0
2
SUB-TOTAL 39

20. II. Financial Management and Business Operation (35)
Criteria Formula Points
Equivalent Rating Max
Rating
Mi S Md L
1. PISO PAR Part II
Total score/100 x 30
30 30 30 30 30 30
2. Delinquency
Rate
(using PAR)
Past Due Loans /Accounts
+ Loans/Accounts under
Litigation)
-----------------------------------
Total Loans & Accounts
Outstanding
5 5
• 10% and below
• 11% to 30%
• Above 30%
5.0
3.0
0.0
5.0
3.0
0.0
5.0
3.0
0.0
5.0
3.0
0.0
5.0
3.0
0.0
SUB-TOTAL 35

21. III. SOCIAL RELEVANCE (20)
Criteria Formula/Indicators Point
s
Equivalent Rating Max
Rating
Mi S Md L
III. SOCIAL RELEVANCE
1. SOCIAL
AUDIT
REPORT (SAR)
See Part IV, V, & VI
Total score/40 x 14% x 100
14 14 14 14 14 14
2. Programs /
Activities that
benefitted its
members
• 4 or more programs/
activities
• 3 programs/activities
• 2programs/activities
• 1 program/activity
2
2
2
1
2
1
0
2
1
0
2
3. Direct
Employment
Generation
• 10 and above employees
• 7-9 employees
• 4-6 employees
• 3 employees
• 2 employees
2
2
1
2
1
2
1
0
2
1
0
2

22. Criteria Formula Points
Equivalent Rating Max
RatingM S Md L
4. Gender and
Development
a. Presence of any of the
ff.:
• GAD Focal Person
• GAD Committee
• GAD Budget;
• GAD program;
• GAD implementation
1 1 1 1 1 1
b. Presence of male and
female in the BOD,
Committees and
Management Staff
Yes
No
1
1
0
1
0
1
0
1
0
1
Sub-total 20
III. SOCIAL RELEVANCE (20)

23. IV. AWARDS AND RECOGNITION (6)
Criteria Formula Points
Equivalent Rating Max
RatingM S Md L
Recognition/
Citation
received
Awards and recognition
received for the past three (3)
years (Citation for exemplary
performance e.g.
competition/search)
5 6
• International Awards
received (including ISO
Certification)
• Local Awards received
 National Award
• Awardee
• Nominee
 Regional Award
(Provincial, City, Mun.,
Barangay, Purok)
3
1
2
3
1
2
1
3
1
1
1
3
1
1
SUB-TOTAL 6
GRAND TOTAL 100