Presented at the CONUL Conference, July 2015, Athlone, Ireland by Marta Bustillo, Tim Keefe, Trinity College Dublin. Abstract "This paper will discuss the Clarke Stained Glass Studios Collection, a collaborative project between the Library at Trinity College Dublin and the Digital Repository of Ireland. The project is digitising, cataloguing and making accessible to researchers and the wider public the business archives and the designs for stained glass windows of the Clarke Stained Glass Studios, held in the Manuscripts & Archives Research Library at Trinity College Dublin. The collection will be available both through the Digital Collections site at Trinity College Dublin, and through the Digital Repository of Ireland. The paper will explore the relevance of a research-collection based approach to digitisation of library materials; the value of a digitisation project of this kind for teachers, researchers and the general public; the challenges facing such projects; and how these can be resolved through effective collaborations with internal and external partners. The challenges include issues such as the management of the copyright and orphan works workflow; deciding on an appropriate level of description for the digitised materials; metadata mapping; and promoting the collection to the right audience. The strategies to face those challenges include collaboration with library cataloguers, subject librarians and academics; tapping on the expertise of associated projects such as the DRI; and organising research symposia to promote the digital collection internally and externally. The literature on digital collections projects in university libraries will be reviewed in order to provide an international context to our case study. " Biography Dr. Marta Bustillo is Assistant Librarian in the Digital Resources and Imaging Services Department in Trinity College Library, working as Metadata Cataloguer for the Clarke Studios Digitisation Project. Marta has a Ph.D. in Art History from Trinity College Dublin, and an M.A. in Information and Library Management from Northumbria University. She has managed digitisation projects at the library of the National College of Art and Design in Dublin and the Fleet Library at the Rhode Island School of Design in Providence, Rhode Island. Tim Keefe is a recent transplant to Ireland from the United States and is the head of the Digital Resources and Imaging Services (DRIS) Department at Trinity College Dublin.

1. The Clarke Studios Collection in TCD
Library: A study in collaboration
Marta Bustillo
Assistant Librarian, Digital Resources and Imaging Services Department
Trinity College Library
Date 03/06/15

2. Trinity College Dublin, The University of Dublin
The Clarke Stained Glass Studios Collection

3. Trinity College Dublin, The University of Dublin
DRI is a trusted digital repository for Humanities and Social Sciences Data
- linking and preserving the rich data held by Irish institutions, with a central
internet access point
- Our Cultural & Social Heritage
http://dri.ie/
The Digital Repository of Ireland

4. Trinity College Dublin, The University of Dublin
Value of the collection

5. Trinity College Dublin, The University of Dublin
Academic
departments
Library
departments
Collaboration map
Churches
Cultural
institutions
External
academics
Project Partners

6. Trinity College Dublin, The University of Dublin
Benefits of collaboration for:
• Imaging
• Cataloguing and metadata
• Promotion of the Collection to relevant audiences
• Rights clearance workflow

7. Imaging
Library
departments
Conservation
Churches
Manuscript & Archives

8. Example: Belvedere College Chapel

9. Cataloguing and metadata content
Library
departments
ConservationManuscript & Archives
Academic
departments
History of Art & Architecture
External
academics

10. Metadata mapping
DRI
Metadata
Taskforce
XSLT Transform
tool

11. Promoting the collection
Internal Promotion
• Clarke Studios Video
• Lecture on Stained Glass and Theology
• Departmental newsletters
External promotion:
• Contact with cultural institutions
• Clarke Studios Symposium

12. Trinity College Dublin, The University of Dublin
Promoting the Collection

13. Rights workflow
DRI
IP & Copyright
Taskforce

14. Due diligence search templates

15. What collaboration can do for you
Improve the quality of your metadata
Promote your collections to relevant audiences
Refine workflows

16. Thank You!