1. Introduction to Excel
2007
St. Mary’s County Library

2. Tools
T l available f th online class
il bl for the li l
• Slides handout
• Excel 2007 Quick
Reference card
e e e ce ca d
• Checkbook exercise
• Link to St Mary s County
St. Mary’s
Library computer tutorials
page

3. Skills needed
• Basic knowledge of
toolbars
• Basic knowledge of file
as c o edge o e
menu
• Can use the mouse
• Opening and closing files

4. What does E cel do?
Excel
• Excel performs calculations and
analyzes and presents data. It
l d t d t
has tools for organizing, sorting,
and retrieving data and can
display the data in text or
graphical formats like charts
and graphs.
• Examples: Add and subtract
numbers; statistics;
percentages; keep track of
dates and times; sort lists;
create charts and graphs. Use
for personal finance,
timesheets, and more!

5. Skills you will learn
o ill
• What’s new in Excel 2007
• Vocabulary associated with Excel
• Entering data into spreadsheet
• Editing data
• Resizing columns
• Formatting cells
• Merging cells
M i ll
• Autofill
• Basic formulas (adding,
subtracting, multiplying)
• Copying and pasting
• How to get help in Excel

6. What’s ne in E cel 2007
new Excel
• Ribbon bar
• Command tabs
• Contextual tab
• Dialog box launcher
• Microsoft Office button
• Quick access toolbar
• New file formats (.xlsx)
( xlsx)

7. Office button Context tab
Quick access toolbar
Command tabs Dialog box launcher Ribbon
Group (of commands)
New stuff

8. Name box (cell coordinates) Active cell Formula bar
Columns
$42.79
$42 79
Rows
R
Cell
Value
Sheet
Workbook grid

9. Entering and editing data
• Click in cell
• Type numbers or text
• Formula bar
• Enter key
• Arrow keys
• Tab key
• Select more than one cell
with Ctrl key

10. Resizing col mns
Resi ing columns
• 1st way: drag resize tool to
one side
• 2nd way: double-click resize
ay: doub e c c es e
tool to fit width to data
• 3rd way: Home tab, Cells
y
group, Format button,
AutoFit Column Width
Resize tool

11. Formatting cells
• Select cells by dragging,
select rows, columns
• Use tools on Home tab
oo s o o e ab
• Font and size
• Bold and italic
• Justification
• Color

12. Number
N mber format and merging
• Select cells
• Right-click
• Format cells
• Number tab: choose
category for special
number or text format
• Alignment tab: text wrap,
g e ab: e ap,
merge cells

13. Autofill
A tofill
• Select cells
Autofill tool
• Mouse over
bottom right
corner:
• Hold and drag
• Autofill options

14. Basic formulas
form las
• Type = in cell
• AutoSum
• Other auto formulas
• Subtract
• Multiply
• Divide
• Formula bar formulas (fx)

15. Copying
Cop ing and pasting
• Select cells, rows, or
columns with mouse
• Several ways: copy and
Se e a ays: a d
paste in edit menu, copy
and paste on toolbar, Ctrl-
C and Ctrl-V
• Copy, then click in top left
cell of where want to paste
ll f h tt t
• Works for data and
formulas
f l

16. How
Ho to get help
• In MANY programs (and all
Microsoft programs), the F1
key is the Help key
• Browse Help
• Search Help
• Library books/DVDs/CD-
ROMs
• www.stmalib.org/learn.html

17. Congratulations!
Congrat lations!
This concludes the class
Introduction to Excel.
Please share any questions or
comments you may have!
y y