For Community College Articulation Officers: How to Update a TCA using Adobe

1. Updating the UC TCA
Electronically Using
Adobe
CCC Articulation Officer Training
April 2010
Slides created by Lynn Fowler, Articulation Officer
Cosumnes River College
Presented by Sheila Lau, Articulation Analyst
UCOP

2. To start the process, you need to
know what version of Adobe
Acrobat you have. You can find
that information here:
REMEMBER, you MUST have
either Acrobat Professional or
Standard software – Acrobat
READER will not allow you to do
this editing.
This slide presentation illustrates
the process using Adobe Acrobat
8 professional.

3. You will see the version
number for your software

4. Open the PDF document
that Sheila sends you.
The following screen-
shots are from CRC’s UC-
TCA for 08-09.
To edit, follow the steps
as you see them on the
rest of the slides.

5. To begin editing, choose
the “Tools” drop-down
menu
(-go to next slide)

6. From the “Tools”
drop-down, choose
“Advanced Editing,”
and then the
“TouchUp Text Tool”
(-go to next slide)

7. Using the Touchup Text
tool, if you want to
replace existing text, just
highlight the text you
want to replace (as I’ve
done with Managerial
Accounting, at left).
The first time you do this,
the software will load
fonts, and you may get a
message box – just
choose “OK” in that box.
(-go to next slide)

8. After highlighting the
text, I backspaced to
remove part of the
word “Accounting.”
(-go to next slide)

9. Or, you can add text.
Instead of highlighting
text, put your cursor
to the right of the
number 4, press the
enter (return) key, and
then press the
spacebar if you want to
align your added text
with the existing text.
(-go to next slide)

10. Here I’ve added a
course, using the
same steps as in
the previous slide.
(-go to next slide)

11. Once I added the
text, I chose the
“Highlighter” tool,
and added the
yellow highlight. If
you don’t see the
highlighter tool, you
can find it by
selecting Tools,
then “Comment
and Markup” from
the sub-menu, and
then the highlighter
tool.

12. Alternative Method for Adding Text
• Click “Tools” from the menu bar
• Select “Typewriter” from the pull down
• On the page, click where you wish to insert
text and just begin typing. You can do this
throughout the document wherever new text
needs to be added.
• When you are finished, you may select
another function from menu otherwise it
remains in the “typewriter mode”.

13. You can double-click the
highlighted text and a commen
box (below) opens, allowing yo
to add a note (the comment bo
only appears if you have
highlighted the text).
(- go to next slide)

14. Indicating a
deleted course:
Go to Tools menu,
from the
“Comment and
Markup”
submenu, select
the “Cross Out Text
Tool,” then select
the text in the
same way as if you
were going to
highlight it.

15. Indicating a deleted course:
Go to Tools menu, from the
“Comment and Markup”
submenu, select the “Cross
Out Text Tool,” then select the
text in the same way as if you
were going to highlight it.
(Note: this slide was created
from the Mac version of
Adobe Acrobat, so the toolbar
may look different from a
Windows version, but they
work the same way.)
(-go to the next slide)

16. Once you select the “Cross Out Text Tool” use it as
though you were highlighting the text. The tool will
create a red line through the selected text, indicating
deleted text (see Managerial Accounting, above).
If you have questions, or want further assistance – go
to next slide…

17. Contacts for Support
In the Northern Region:
Lynn Fowler, Articulation Officer
Cosumnes River College
(916) 691-7235
fowlerl@crc.losrios.edu
In the Southern Region:
Madelline Hernandez, Articulation Officer
Los Angeles Mission College
(818) 364-7618
hernanm@lamission.edu