1. Using Time Effectively
peter metcalf

2. “TIME IS A
RESOURCE”
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3. The Rules Of The Game
 60 Seconds
 60 Minutes
 24 Hours
 365 Days
 Bonus – 1 extra day every 4 years
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4. Time Balance
HARD WORK ACHIEVEMENT
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5. Time Balance
ACCEPTABLE LIMITS
WORK 25-30%
SUPPORT 45-55%
RELAXATION 20-25%
168 HOURS PER WEEK
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6. Planning
 Plan your success
 Your Goals
“If you don’t know where you are
going, you could end up somewhere
you don’t like”
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7. You Decide
 Could yours be in any of these areas.
Career. Physical. Financial. Education
Public Service. Pleasure. Relationship
? Or What….. YOU CHOOSE
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8. Getting The Priorities In Order
URGENT V IMPORTANT
LONG, MEDIUM AND SHORT TERM
GOALS NEED PRIORITISING
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9. Getting The Priorities In Order
URGENT +
QUICK & HIGH
SIMPLE PRIORITY
IMPORTANT +
IMPORTANT -
? WASTE PLANNING
URGENT -
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10. Time Management Tool
DATE RECORD & RESULTS
APPOINTMENTS
TO DO TODAY
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11. Time Wasters
SELF IMPOSED
 Not enough planning
 Procrastination
 Lack of self discipline
 Wrong choice of priorities
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12. Time Wasters
SYSTEM IMPOSED
 Poor communication
 Changing priorities
 Meetings
 Negative attitude
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13. Sound Bites
 “Work will expand so as to fill the
time available for it’s completion”
‘ Parkinson’
 2 things you do with time – use it or
loose it.
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14. Sound Bites
 Living your life without a plan, is like
watching tv with someone else
holding the remote control.
 Don’t confuse motion with progress.
A rocking horse is moving, but
making no progress.
peter metcalf

15. Key Points
 Know what you want to do with time.
 Set your goals and keep score.
 Get your priorities in order.
 Manage the interruptions.
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16. Your Action Plan
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