Explore Microsoft Outlook's Navigation tools and other features to more efficiently access Outlook data; such as Appointments, Meetings, Contacts and Email Groups.

1. The Outlook is Efficiently Positive!
Using the Navigation Tools in Microsoft Outlook
Explore Microsoft Outlook’s navigation tools and other features to more efficiently access
Outlook data such as Appointments, Meetings, Contacts, and Email Groups. Here are several of
my favorite “tools.”
The Outlook Navigation Pane, used to “manage” and “store” emails in Folders. Additionally the
Navigation Pane has a Favorites section; promoting quick access to your most frequently used
Outlook storage folders. Navigation Pane Options lets you open other Outlook Components:
Calendar, Contacts, Tasks, etc. in a New Window.
Navigation
Pane
Date
Navigation
Favorites
To Do Bar
Appointments
Navigation
Pane
Options
Tasks
M icrosoft Outlook 2010 Inbox
Find Outlook Favorites in the Navigation Pane and move Outlook folders
you use the most as email storage and organization to Outlook Favorites.
After creating an Outlook folder, right-click the folder and select Show in
Favorites. Accessing email storage in Favorites will serve as a quick and
Outlook Favorites
efficient method of organizing your Outlook Inbox. Additionally, it will
reduce the time required to find most frequently accessed resources.
My absolute Favorite Outlook navigation tool is found in the
Navigation Options section of the Navigation Pane. Open each of
Microsoft Outlook’s components (Mail, Calendar, Contacts) in a new
window; this will significantly increase your productivity and
efficiency.
Navigation Options (Right-click)

2. Other Microsoft Outlook “navigation” tools include quick access to dates within the current
month or dates in the future (and dates in the past) using the Date Navigation Pane, which is
part of the Outlook To Do Bar. From the View tab in Outlook 2010, select Normal to enable the
To Do Bar. While in the Inbox portion of Microsoft Outlook, you can single left click to select a
date or a series of dates, you can view the Outlook Calendar.
Select a date on the Calendar
single left click either the Previous
the Calendar portion seeking a
the current date. A huge timedate inside or outside the current
portion of the Date Navigation or
or Forward arrows shown above
date in the future or previous to
saver for your quick access to a
month.
Outlook Date Navigation
An option to seeing the Date Navigation feature is to collapse it using the
Expand/ Collapse arrow shown above the month-Calendar section. Single left-click
the Expand/ Collapse arrow and hide the Date Navigation panel.
Show/ Hide Date
Navigation Option
Another one of my Favorite Microsoft Outlook, actually Microsoft Office shortcuts is rightclicking the application icon found on the Windows Taskbar. When you right-click the
icon, you have actual, time-saving shortcuts to the Outlook components: New Email
Message, New Appointment, New Meeting, New Contact, and New Task. You have
“quick access” to each of these Outlook tools for immediate creation: email,
appointment/ meeting, contact, and task. Save time-use Microsoft Outlook and take
advantage of using each Outlook component without having to close other Outlook
components.
Right-click Outlook icon
on Taskbar
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The Outlook is Efficiently Positive!