1. Creating & Manipulating
Data
MS Office Excel 2007

2. Overview
In this lesson you will learn to:
1. Insert Data Using AutoFill
2. Ensure Data Integrity
3. Modify Cell Contents & Formats
4. Change How the Worksheets are Viewed
5. Manage Worksheets

3. Insert Data Using
AutoFill
Fill a series with or without formatting

4. Fill a Series
• Steps using the Ribbon:
1. Drag to select to or more
cells in the series
2. Click the Home Tab,
click the Fill button in
the editing group, then
click Series
3. Set your options using
the Series dialog box
shown to the right

5. Fill a Series
• Steps using the Mouse
1. Select two or more cells in the series; or one cell in an
AutoFill series
2. Point to the cell’s fill handle until the pointer changes to +
3. Drag the fill handle to fill the appropriate values
4. Click the AutoFill Options button to choose from
additional options

6. Built-in AutoFill Series
These AutoFill series are built-in to Excel. Excel will recognize the series as
you begin to fill into adjacent cells.

7. Ensure Data Integrity
Restricting Data Values
Removing Duplicate Rows

8. Restricting Data Values using
the Ribbon
1. Select the cell(s) in which
you want to restrict the
data entered
2. Click the Data tab, then
click the Data Validation
button, in the Data Tools
group
3. In the Data Validation
dialog box, shown to the
left, click the Allow list
arrow, then click a
validation option

9. Data Validation Criteria Options
Use the table above as a guide when restricting data

10. Removing Duplicate Rows
1. Click inside the table or range
from which you want to delete
duplicates
2. Click the Data tab, then click
the Remove Duplicates
button in the Data Tools
group
3. In the Remove duplicates
dialog box, shown to the
right, click OK to remove rows
that contain duplicate data, or
click Unselect All, then click
the columns where you want
Excel to look
4. Click OK to accept the
message

11. Modify Cell Contents
and Formats
Cut and Paste Cell(s)
Copy and Paste Cell(s)
Copy Cells

12. Cut and Paste Cell(s)
1. Select the cell(s) you wish to cut
2. Click the Home tab, then click the Cut button in the
Clipboard group
• Or right-click the selected cell(s), then click Cut
• Or press [Ctrl][X]
3. Click where you want to paste the cell(s)
4. Click the Paste button in the Clipboard group
1. Or right-click and click Paste
2. Or press [Ctrl][V]

13. Copy and Paste Cell(s)
1. Select the cell(s) you wish to copy
2. Click the Home tab, then click the Copy button in the
Clipboard group
• Or right-click the selected cell(s), then click Copy
• Or press [Ctrl][C]
3. Click where you want to paste the cell(s)
4. Click the Paste button in the Clipboard group
1. Or right-click and click Paste
2. Or press [Ctrl][V]

14. Without the Clipboard
• To Move Cells:
1. Select the cells to move
2. Place the mouse pointer over the edge of the cell or cell
range until the pointer becomes a 4-headed arrow
3. Drag the selection to the desired location
• To Copy Cells:
1. Same as above but before you drag the cells hold down
[Ctrl]

15. Paste Special
• Paste special gives you
additional options when
pasting items into your
workbooks
To Use:
1. Select the cells you want to
cut or copy
2. Click the Home Tab, then
click the Copy or Cut
button in the Clipboard
group
3. Choose your paste
location, click the Paste
button list arrow the
choose Paste Special

16. Paste Special

17. Change How
Worksheets are
Viewed
Change Worksheet Views
Zoom In and Out
Hide and Redisplay the Ribbon
Freeze and Unfreeze Panes, Rows or Columns
Split a Worksheet
Arrange Windows

18. Change Worksheet Views
Refer to the table above to see different worksheet views

19. Zoom In & Out
• Click the View Tab, then
click the Zoom button in
the Zoom group, then:
1. In the Zoom dialog
box, choose a
percentage, then click
OK, or
2. Click the 100% button in
the Zoom group to view in
full size, or
3. Click the Zoom to
Selection button to zoom
to a selection of text

20. The Ribbon
• To Hide:
1. Double-click the active tab to reduce the ribbon so only
the tabs are shown
2. While it’s hidden, click any tab to display it, then click in
the worksheet to hide it again
• You can also choose to right-click any ribbon and choose
Minimize the Ribbon

21. Freeze and Unfreeze
1. Click the View Tab, then click the Freeze Panes button in the Window
group
2. Choose an option using the reference shown above

22. Splitting a Worksheet
• Click the cell below and to the right of where you want
the worksheet to split
• Click the View Tab, then click the Split button in the
Window group to split the worksheet
• To remove the splits, click the Split button again

23. Arrange Worksheet Windows
1. With two or more workbooks open, click the View tab, then click the
Arrange All button in the Window group
2. Use the table above as a reference

24. Manage Worksheets
Move or Copy worksheets
Rename a worksheet
Hide a worksheet
Insert and Remove a worksheet

25. Move or Copy
Worksheets
1. Right-click the sheet tab of
the worksheet you want to
move or copy, then click
Move or Copy on the
shortcut menu
2. In the Move or Copy dialog
box select the location to
move or copy the worksheet
3. Click the Create a copy
check box to copy the
worksheet rather then move
it.
4. Click OK

26. Hide a Worksheet
• To hide:
• Right-click any worksheet
tab
• Click Hide
• To unhide:
• Right-click any sheet tab
• Click Unhide
• In the Unhide dialog box
click the sheet you want to
unhide and click OK

27. Insert a New Worksheet
• Click the Home tab, click
the Insert list arrow then
click Insert Sheet
or
• Click the Insert
Worksheet icon to the
right of the sheet tabs
or
• Press [Shift][F11]

28. Delete a Worksheet
• Right-click the sheet tab to delete, then click Delete in
the shortcut menu
• Click Delete in the message box, if necessary