2. Finding the Toolbars
The toolbars contain graphically illustrated buttons that you click to
perform specific tasks in a program. PowerPoint has four main
toolbars, which can help you create your presentations quickly and
easily.
The Standard Toolbar is located at the top of the PowerPoint
window, below the menu bar. It has buttons for common tasks such
as saving, printing, checking spelling, and inserting charts and
tables.
3. The Formatting Toolbar is located just below the standard
toolbar. Most of it’s buttons are for formatting text. Use these
buttons to change the font type or size, make text bold or
italic, indent text, and insert bullets.
4.
5. The Drawing Tool bar is located at the bottom of the
PowerPoint window. It has tools for drawing shapes, adding
lines and curves, and inserting text boxes and WordArt. It
also has buttons for manipulating and formatting the objects
you draw.
6. Moving the toolbars to new locations
All PowerPoint toolbars can be moved or docked to any side of the
PowerPoint window. As well, docked toolbars, including the Standard
Toolbar, the Formatting Toolbar, and the Drawing Toolbar, can be converted
to floating toolbars. A move handle on the left or top of the toolbar indicates
that the toolbar is docked. A title bar indicates the toolbar is floating.
Here’s how to move one of the toolbars to a new location:
1. Click the move handle on a docked
toolbar, or click the title bar on the floating
toolbar.
2. Holding down the mouse button, drag the
toolbar to a new location.
7. Docking a toolbar
Try docking a toolbar to the top of the
PowerPoint window.
This will give you more working area on
your PowerPoint window.
1.Click the title bar on the Common Tasks toolbar.
2.Drag the toolbars upwards, until the toolbar outline
snaps into place along the edge of the program
window.
If you see move handles on toolbar, you
know it is successfully docked.
8. Adding and removing toolbars
PowerPoint has several other toolbars to help you
accomplish your tasks.
The Picture Toolbar has several buttons that are useful
when you work with images. There are buttons for
Contrast, Brightness, and Cropping. This toolbar will
automatically appear when you insert clip art or pictures.
9. The Animation Effects Toolbar has buttons for working with animations,
and the Web Toolbar helps you create presentations on the Internet.
There's also a Reviewing Toolbar, a WordArt Toolbar, and a Control Box
Toolbar.
When you're a more advanced user, you may wish to add some of these
toolbars to your PowerPoint window. Let's say you want to add the
animation effects toolbar. Here's what you do:
1. Click the View menu, and then point to Toolbars.
2. In the submenu, click the check box next to
animation effects. An animation effects toolbar
appears in the PowerPoint window.
10. Removing a toolbar
PowerPoint lets you remove toolbars you don't need. Try
removing the animation effects toolbar you just activated.
1. Click the View menu, and then point to Toolbar.
2. In the submenu, click the check box next to animation
effects to deselect it.
The check mark disappears and the animation effects
toolbar is removed from your PowerPoint window.
11. Activating and using the Office Assistant:
The Office Assistant is an animated help system that
answers your questions, and offers tips and helpful
suggestions as you work. The standard Office Assistant
character is Mr. Clip it an animated paperclip but you can
change the Office Assistant's character at any time.
To activate the Office Assistant, click the Office Assistant
button on the Standard Toolbar.
12. Help.
The Office Assistant appears, ready to assist you.
Once the Office Assistant is activated, it "observes" your
work and offers tips or suggestions. A yellow bulb above
the Office Assistant indicates that it has a tip.
13. You can ask the Office Assistant to help you perform tasks
in PowerPoint. Lets say you want to find out how to insert
a graphic. Here's what you do:
1. Click the Office Assistant. A callout appears, asking you what you want to
do.
14. 2. Type in your request. For example, type "insert a graphic". A list of
related help topics will appear.
15. 3. Select a help topic from the list. (Click See More for more options.) The
help topic is displayed.
16.
17. Using PowerPoint vocabulary
Here are some terms in PowerPoint 97 that are useful to know.
Slide: An individual screen in a slide show.
Presentation File: The file you save to disk that contains all the slides,
speakers notes, handouts, etc. that make up your presentation.
Object: Any element that appears on a PowerPoint slide, such as clip art,
text, drawings, charts, sounds, and video clips. You can refer to a clip art
object, a text object, a title object, a drawing object, etc.
18. Slide Show: A series of slides displayed in sequence. A slide show can be
controlled manually or automatically.
Transition: A special effect used to introduce a slide during a slide show.
For example, you can fade in from black, or dissolve from one slide to
another.
19. UNIT 1
Obviously you're a teacher with a pioneering spirit. So, no doubt,
you'll want to teach your students how to create multimedia
presentations using PowerPoint. Before you get your students all
excited about funky animations and nifty sound effects, you'll
have to equip them with a few PowerPoint essentials.
First and foremost, you have to talk the talk. Introduce your
students to PowerPoint vocabulary by doing a live demonstration
of all the different terms you will be using. Explain the difference
between a slide and an object. Show how a transition is a part of
a slide show. And just to make sure everyone is on the same
wavelength, follow-up your demonstration with a worksheet.
20. PowerPoint comes with many toolbars-fifteen of them, to be exact. Don't
worry about introducing your students to all of them. Concentrate on the
four main toolbars that appear when you first open the program.
You might want to consider introducing the toolbars one at a time. To start,
you can hide all of the toolbars. When your students need to format text or
add graphics, show them how to add the appropriate toolbar and teach
them the function of each button.
The toolbar-by-toolbar approach sounds radical, but what better way to
prevent your students from clicking every button in sight. Teaching
PowerPoint one toolbar at a time also keeps your students focused and
gives you a nice, systematic way of introducing the program's features and
functions.
21. Before you introduce the Office Assistant to your students,
consider whether it will be beneficial to them. Will your students
be able to read and comprehend the words in Office Assistant.
Can they navigate through the Help files without your assistance?
Do you have enough class time to let students explore this
feature? Will your students become as addicted to animating with
the Office Assistant as you are?
Note: If you haven't discovered this yet, hold your mouse over the Office Assistant and
click your "right" mouse button. Choose Animate from the pop-up menu and be
prepared for a surprise.
Take the Quick Quiz to
test your knowledge.
