FY 2013 budget presentation.

1. Wally Bobkiewicz, City Manager
www.cityofevanston.org
FY2013 Proposed Budget Presentation
October 29, 2012

2. 2
FY 2013 Proposed Budget Presentation
• State of the City
• FY2013 Budget Overview
• General Fund
• Other Funds
• Capital Improvement Plan
• Upcoming Budget Discussion Schedule
• Questions

3. 3
FY 2013 Proposed Budget Presentation

4. 4
State of the City
• Revenues
• Expenditures
• Program Issues
• Future Opportunities

5. 5
Revenues
• Taxation
• Fees and Charges
• State and Federal Aid / Grants
• Other Non-Tax Revenues

6. 6
Expenditures
• Personnel Costs
• Continued reductions severely impact quality of life
• Efficiencies and Innovation
• Role of the City Council

7. 7
Future Challenges
• Debt
– Capital Program Planning
– Police and Fire Pension Funding
• Community Services
– At-Risk and At-Need Families
– Senior Programs
– Youth Engagement
– Services to Latino Population
• Safety Issues
• State of Illinois

8. 8
Future Opportunities
• Economic Development and Job Creation
• Community Services – Visual and Performing Arts
• Selling Water
• Innovation
• Partnerships

9. 9
Fiscal Year 2013
Proposed Budget Overview

10. 10
• Total proposed budget for FY2013 is $248,034,384
(including interfund transfers) Pg. 35
• General Fund Revenues - $84,138,051 – Pg. 14, 43, 51
• General Fund Expenditures - $85,079,401 – Pg. 14, 43
• Deficit - $941,350 – Pg. 14, 43
• Deficit Reduction - $968,979 – Pg. 18-19
• Balance $27,629 – Pg. 19
FY 2013 Proposed Budget Overview

11. 11
FY 2012 FY 2012 FY 2012 FY 2013
Adopted Amended Estimated Proposed
Budget Budget* Actual Budget
Revenues $82,700,787 $82,700,787 $82,045,112 $84,138,051
Expenditures $82,696,543 $82,696,543 $80,884,049 $85,079,401
Net $4,244 $4,244 $1,161,063 ($941,350)
Transfer Capital Improvement $0 ($1,250,000) ($1,250,000) $0
Transfer Equip. Replacement $0 ($500,000) ($500,000) $0
Surplus/(Deficit) $4,244 ($1,745,756) ($588,937) ($941,350)
* General Fund budget was amended on 6/11/12 to include fund balance transfers totaling
$1.75M. $1.25M was transferred to the Capital Improvement Fund and $500,000 was
transferred to the Equipment Replacement Fund.
FY 2013 Proposed Budget Overview

12. 12
Property Tax Levy History:
2008 2009 2010 2011 2012
Adopted Adopted1
Adopted Adopted Proposed2
General Fund $ 16,305,500 $ 16,587,883 $ 14,198,162 $ 13,351,689 $ 9,098,475
IMRF Pension
$ - $ -
$ 2,151,438 $ 2,997,911 $ 2,997,911
Library
$ - $ - $ - $ -
$ 4,253,214
Fire Pension $ 4,914,539 $ 5,527,112 $ 6,057,267 $ 6,119,393
$ 5,846,400
Police Pension $ 5,962,353 $ 6,730,620 $ 7,436,369 $ 8,196,751 $ 7,784,500
Debt Service Fund $ 10,101,385 $ 10,138,162 $ 10,806,575 $ 11,863,894 $ 11,798,019
TOTAL NET LEVY $ 37,283,777 $ 38,983,777 $ 40,649,811 $ 42,529,638 $ 41,778,519
1. 2009 adopted levy increase due to redistribution of Downtown TIF property tax
2. 2012 Proposed Debt Service Levy is reduced due to 2002C Bond refinancing
FY 2013 Proposed Budget Overview

13. 13
Other Funds (Pg. 119):
• Special Revenue Funds
• Debt Service Funds
• Capital Projects Funds
• Enterprise Funds - 3% Water rate increase on 7/1/2013
• Internal Service Funds
FY 2013 Proposed Budget Overview

14. 14
Other Funds:
• Pension Trust – Required trust fund to track the assets and
liabilities for sworn police and fire personnel. Resources are
contributed by sworn fire and police members at a fixed rate as
mandated by State statute and by the City through an annual
property tax levy as determined by an independent actuary.
• Firefighters’ Pension
• Police Pension
FY 2013 Proposed Budget Overview

16. 16
RECOMMENDED REVENUES
GENERAL FUND BUDGET ADJUSTMENTS - REVENUES
Revenue Adjustments
Enhance Collections 200,000
Net Impact of 2002C Bond Refunding (Levy Deferral) 185,000
(Assumes $500,000 increase to Police / Fire Pension Funding)
(Assumes abatement of $685,000 in debt service payments due to 2012 bond refunding)
SUBTOTAL REVENUE ADJUSTMENTS 385,000$
FY 2013 Proposed Budget Overview

17. 17
RECOMMENDED REDUCTIONS
CITY-WIDE BUDGET ADJUSTMENTS -
Department Reduction Detail
General Fund
Restructuring of Cell Phone Stipends 30,000
Reduction of Printer, Copier, and Toner Expenses 37,000
Increase transfer to Fleet Fund (50,000)
Utilize Vacancy Savings 325,000
Subtotal General Fund 342,000$
City Manager's Office
Addition of M/W/EBE Contract Compliance Officer (30,000)
Reduction in ECTV agreement by $50,000 50,000
Subtotal City Manager's Office 20,000$
Administrative Services
Administrative Services Personnel Reduction (IS Trainer) 112,000
Increase for IT Mobile Computing Initiative (46,000)
Retain Contractual Collection Coordinator Services (60,000)
Subtotal Administrative Services 6,000$
FY 2013 Proposed Budget Overview

18. 18
Community and Economic Development
Community and Economic Development Staffing Reduction (Planner) 98,000
Community and Economic Development Staffing Reduction (Insp/Cust Service Supervisor) 108,000
25% Allocation of CED Director Salary to Economic Development Fund 47,864
Subtotal Community and Economic Development 253,864$
Police
311 Part-time Reductions - 2 part-time positions 42,630
Reduce Police Department payout budget 50,000$
Subtotal Police 92,630$
Health
Addition of Crisis Intervention Coordinator (10 Months starting 3/1/13) (85,000)
Subtotal Health (85,000)$
Parks, Recreation and Community Services
Additional PT Custodians at Levy Center (15,966)
Additional PT Facility Supervisors at Levy Center (24,828)
Additional PT Office Assistant at Levy Center (4,721)
Subtotal Parks, Recreation and Community Services (45,515)$
FY 2013 Proposed Budget Overview

19. 19
Total Revenue Adjustments (General Fund) 385,000$
Total Expenditure Reductions (General Fund) 583,979$
Net Deficit Reduction (General Fund) 968,979
TOTAL PROPOSED REVENUES (General Fund) 84,138,051$
TOTAL PROPOSED EXPENDITURES (General Fund) 85,079,401$
TOTAL PROJECTED DEFICIT (General Fund) 941,350$
TOTAL DEFICIT REDUCTION (General Fund) 968,979$
NET BALANCE (General Fund) 27,629$
FY 2013 Proposed Budget Overview

20. 20
POSITION DEPARTMENT FUND FTE
Development Officer (vacant) City Manager’s Office
Economic
Development
1.00
Information Services Trainer Administrative Services General 1.00
Planner Community and Economic Development General 1.00
Inspector / Cust. Service Supervisor Community and Economic Development General 1.00
Service Desk Officer (vacant) Police Department General 0.50
Service Desk Officer (vacant) Police Department General 0.50
Clerk II (vacant) Health Department General 1.00
Dental Assistant (vacant) Health Department General 1.00
Dentist (vacant) Health Department General 0.80
TOTAL REDUCTIONS 7.80
Crisis Intervention Coordinator Health Department General 1.00
Part-Time Custodian – Levy Center Parks/Recreation/Community Services General 0.53
Facility Supervisor – Levy Center Parks/Recreation/Community Services General 0.50
Facility Supervisor – Levy Center Parks/Recreation/Community Services General 0.25
Office Assistant – Levy Center Parks/Recreation/Community Services General 0.25
TOTAL ADDITIONS 2.53
NET TOTAL REDUCTIONS 5.27
FY 2013 Proposed Budget Overview

21. 21
General Fund Highlights
•Staff anticipates a year-end General Fund surplus of
approximately $1.2M for FY 2012.
•This projection excludes the General Fund transfers of
$1.25M to the Capital Improvement and $500,000 to the
Equipment Replacement Fund.
•The projected deficit of FY 2013 is $941,350
•Position eliminations recommended – 6.80 FTEs
•Position additions recommended – 2.53 FTEs
FY 2013 Proposed Budget Overview

22. 22
POTENTIAL ADDITIONAL REDUCTIONS - "BELOW THE LINE"
General Fund
Raise Property Tax by 1% 420,000
Reduce PRCS Overtime and Part-Time Budget by 10% 270,000
Increase Parks and Recreation Fees by an Average of 2% 100,000
SUBTOTAL POTENTIAL ADDITIONAL ADJUSTMENTS GENERAL FUND 790,000$
FY 2013 Proposed Budget Overview

23. 23
OTHER FUNDS BUDGET ITEMS
Economic Development
City Manager's Office - Community Outreach Adjustments 93,392$
25% Allocation of CED Director Salary to Economic Development Fund (47,864)$
Subtotal Economic Development 45,528$
TOTAL EXPENSE REDUCTIONS (Other Funds) 45,528$
OTHER FUNDS BUDGET ITEMS - "BELOW THE LINE"
Solid Waste (Solid Waste Fund)
Increase Charge for Garbage Collection by $1 per Can 250,000
Reduce General Fund Transfer to Solid Waste Fund (250,000)
Subtotal Solid Waste Fund -$
TOTAL EXPENSE REDUCTIONS "BELOW THE LINE" (Other Funds) -$
FY 2013 Proposed Budget Overview

24. 24
FY 2013 Proposed Capital Improvement Plan
General Obligation Debt Funded Projects:
Description Total
Services to General Fund $ 475,000
Street Lights - Chicago Avenue / Kedzie / AMLI $ 50,000
Crown Center Renovations $ 50,000
Lakefront - Boat Ramp Renovations $ 350,000
Levy Center Renovations $ 270,000
Fleetwood-Jourdain Center Renovations $ 85,000
Noyes Center Seat Replacements $ 160,000
Civic Center Renovations $ 145,000
Penny Park Renovations $ 50,000
Lakefront - Lagoon Area Improvements $ 250,000
Police - Fire Headquarters Renovations $ 175,000
Firemen's Park Renovations $ 235,000
Grey Park $ 60,000
Bridge Street Bridge Phase II - Construction Engineering $ 200,000
50 / 50 Sidewalk Replacement Program $ 100,000
Street Resurfacing - CIP $ 1,700,000
Central Street Sidewalk - Eastwood to Hartrey Design $ 350,000
Bridge Rehab Isabella Phase II - Design $ 150,000
Bridge Street Bridge Phase III - Construction Engineering $ 300,000
Dempster Signal Phase I Engineering $ 60,000
Dempster Signal Phase II Engineering $ 110,000
Pedestrian Safety Improvements $ 200,000
Ridge/Emerson/Green Bay Intersection Phase 1 Engineering $ 250,000
Davis Streetscape / Resurfacing / Bike Lane - Benson to Dewey $ 97,000
SUBTOTAL $ 5,872,000
(Engineering and Administration)

25. 25
FY 2013 Proposed Capital Improvement Plan
Tax Increment Financing (TIF) Funded Projects:
Description Fund Total
Comprehensive Sign Package Washington TIF 125,000
Sherman Avenue Public Art Washington TIF 81,000
Davis Street Street Streetscape / Repaving - Benson to Chicago Washington TIF 2,325,000
Pedestrian Lighting Washington TIF 175,000
Davis Street Sewer (If No IEPA Loan) Washington TIF 180,000
Economic Development - Outlot Development Howard-Hartrey TIF 500,000
Access Drive Sidewalk & Pedestrian Lighting Installation Howard-Hartrey TIF 350,000
Hartrey Streetscape Improvement from Howard to Dead End Howard-Hartrey TIF 250,000
Howard Street & Jewel Osco Driveway Reconfiguration Howard-Hartrey TIF 550,000
New Bus Shelter at Howard Street Including Bump Out Howard-Hartrey TIF 250,000
Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner) Southwest TIF 580,000
Economic Development - CIP for City-Owned Building at 727 Howard St. Howard-Ridge TIF 600,000
Economic Development - CIP for City-Owned Building at 623 Howard St. Howard-Ridge TIF 200,000
Church and Darrow Parking Lot - Mini Park West Evanston TIF 440,000
Church and Dodge Development West Evanston TIF 350,000
Comprehensive Sign Package West Evanston TIF 125,000
Dempster Traffic Signal Phase I Engineering West Evanston TIF 10,000
Dodge Ave Streetscape - Dempster to Lake (West Side Only) West Evanston TIF 360,000
SUBTOTAL 7,451,000

26. 26
FY 2013 Proposed Capital Improvement Plan
Grant and Private Donation Funded Projects*:
Description Funding Source Total
Ladd Arboretum Bike Path Renovations Grant 580,000
Main Library Renovations Grant 200,000
Noyes Center Roof Grant 70,000
Noyes Center Renovations Grant 750,000
Davis Streetscape / Resurfacing / Bike Lane - Benson to Dewey Grant 776,000
Dempster Signal Phase I Engineering Grant 24,000
Dempster Signal Phase II Engineering Grant 51,000
Lakefront - Lagoon Area Improvements IDNR Grant 400,000
Lakefront - Lagoon Area Improvements Private Donation 500,000
Metra Station Heating Control Replacements Private Donation 10,000
SUBTOTAL 3,361,000
* All projects are budgeted in Capital Improvement Fund

27. 27
Remaining Budget
Discussion Schedule
Saturday, November 10, 2012
9 a.m. – 1 p.m.
Council Chambers
Special City Council Meeting
Public Hearing – Truth in Taxation
Public Hearing – FY 2013 Budget
Preliminary Tax Levy Estimate
Performance Measures Overview
Tuesday, November 13, 2012
7 p.m.
Council Chambers
Optional Special City Council Meeting
Budget Discussion
Monday, November 19, 2012
7 p.m.
Council Chambers
FY 2013 Budget Adoption
Monday, December 10, 2012
7 p.m.
Council Chambers
Tax Levy Adoption
Tax Levy Abatement

28. Questions
www.cityofevanston.org/budget