The document provides information on report writing, including the definition, purpose, and steps involved. It defines a report as an account or testimonial of some happening based on observation and analysis. Reports are used to make plans, solve problems, and provide information. The steps outlined include identifying the objective, collecting material, examining facts, planning the structure, drafting, editing, and getting feedback. Details are also provided on structuring the report, collecting information, organizing data, and the overall process.

1. Report writing
Definition
A testimonial or an account of some happening
It discusses a particular problem in detail
It is based on observation and analysis
Reports give information that can be used for :
making plans
solving problems

2. Steps to be followed
• Identify the objective
• Collect the required material
• Examine the facts gathered
• Plan the facts for the report
• Draft the report
• Edit the report
• Get feedback

3. The process
Before :
Be clear about the objective
Who is the target readership/audience
Comprehensive study
Gather correct information
Decide the style and length of the report
Organize the data accordingly

4. The process
Structure
Margins and spacing
Structure of sentences ( first/third person )
Paragraphs – font kind and size
Highlight important points/ headings
Use of graphs, charts, numbers, bullets

5. The process
After
Present the report for screening
Get feedback
Make necessary changes,
( if feedback so warrants )

6. Planning your report
• View report as a whole
Deadline for the report
• Break the report into various parts
Time for each part
• Set deadline for each part

7. Collecting information
• What information do I need ?
• What are my possible sources ?
• How much do I need to collect ?
• What are the best methods to collect info ?
• In what order should I collect info ?
• Make an action plan accordingly

8. Organising the data
Web structure
Tree structure
Helps you to :
- identify the main points
- choose the best
- prioratise

9. Structure
• Title page
• Acknowledgements
• Table of contents
• Abstract
• Introduction
• Methodology

10. Structure
• Result / findings
• Discussion
• Conclusion
• References
• Appendices

11. Title page
Should include :
• Subject matter,
• author,
• module,
• course,
• date

12. Title page
EVENING PROGRAMMES IN CHRIST UNIVERSITY
A Study of Pupil Perception
Prepared by
Sushil Ranjan & Arpita Goswami
3 B Com- F & A ( A )
Christ University, Bangalore
24 August, 2012

13. Acknowledgements
• Here you acknowledge the help you
received from different quarters in
your research and preparation of the
report. These could include people,
organizations and various
establishments.

14. Acknowledgements
We, Sushil and Arpitha would like to express our
sincere gratitude to the following people and
organizations for helping us at various stages in
our research and preparation of this report. First
and foremost, …….

15. Acknowledgements
We, Sushil and Arpitha acknowledge
the following for help received in the
course of preparing this report.
Dr. Ranapratap Joshy for……….

16. Contents
Contents
Acknowledgements
1. Abstract………………………………………3
2. Introduction…………..……………………4
3. Methodology……..……………………….5
4. Facts and Figures..………………………6
5. Analysis……………………………………10
6. Conclusion………..………………………14
7. References………..………………………16
8. Appendices………………..……………..18

17. Abstract
Short paragraph summarising :
main contents, methods,
main conclusions, and
recommendations.
This is independent of the report.

18. Abstract
• Ever since its inception in 2009, Evening
Programmes in Christ University had to face a
number of difficulties. An opinion poll threw
up the fact that the problems faced by
students varied from group to group. A further
survey conducted by us revealed that there
are two very fundamental problems troubling
the students – a cumbersome schedule, and
some outdated modules. A comparative study

19. Introduction
Should contain :
• The context and scope
• Terms of reference
• Your objectives
• Definition of limits
• Method of enquiry
• Brief general background of the subject

20. Introduction
It was in the year 2009 that Christ University introduced B Com
evening programme. This move was aimed at meeting the needs of
the fast growing number of professionals who wanted to continue
their studies in a regular college. Over the years this has come to
attract other groups also, especially those who want to pursue two
courses at the same time and those who want to earn while they
learn.
Since the composition of the student community changed, the
problems that needed to be addressed also increased. This report is an
attempt to analyse some of these issues. The main objectives of this
report are :
• List the main concerns of the students.
• Identify group specific problems
• Record percentage of students affected by various problems
• Suggest measures of improvement

21. Methodology
State :
• How you carried out the enquiry
• What were your methods of
collecting data
• How did you choose your subjects
for interviews, case studies etc.

22. Methodology
We have employed three methods to conduct our study.
• Opinion poll
• General survey through a comprehensive
questionnaire ( Appendix – 1 )
• Personal Interviews
Opinion poll was conducted at random over a period
of three days, covering 840 students of the three batches
of the current B Com evening programme.
The questionnaire was prepared with twenty
questions relating to the problematic areas in question.
The respondents were given five minutes to fill in the
details and hand over sheet.

23. Findings
Here you present the result of your research in
the most simple way possible.
Use : Tables
Graphs
Pie charts
Bar charts
Diagrams

24. Findings
The data collected drew before us the following pictures :
The opinion about scheduling of the classes:
schedule
not convenient convenient
35%
65%

25. Findings
Optimum duration of the periods
40 minutes
45 minutes
50 minutes
1 hour

26. Discussion
• Analyse and interpret your results
• Explain its significance
• Identify important issues
• Suggest explanation for your findings
• Outline the problems encountered
• Present a balanced view

27. Discussion
The study conducted by us brought in a clear picture
about what the students feel about the present set up of the
evening programme. The majority of the students felt that the
timing was inconvenient. A little over 65 % felt that time can
be most effectively utilized if the periods are of 45 minutes
duration. This was because most of the students are attending
classes after a day long stay at various offices. Their attention
level was not sustainable for such a long period as one hour.
There were also some who felt that the periods could as
long as 45 minutes or 50 minutes. Those who thought that the
present time was fine enough were those who were attending
only this programme.

28. Conclusion
Draw together the main issues already
discussed
No new issues to be added here
No new information
If there is no separate section for
recommendation, include them here.

29. Conclusion
It is quite clear that most students want certain changes to be
brought in to make the evening programme more effective and
vibrant. Many of the problems raised by the students appear to
be quite genuine, given the fact that most of them are either
working or are doing two courses at the same time. The
suggested solutions are simple enough to be implemented, and
they wont affect the present set up much. The most outstanding
suggestions are :
• Reduce the duration of the period to 40 minutes.
• Merge some of the topics so as to make them more
interesting.
• Introduce certain modules on personality development and
leadership initiatives.

30. References
Here list your sources (alphabetical order, author)
• Author’s name & initials
• Date of publication
• Title of the book, paper, journal
• Publisher
• Place of publication
• Page numbers