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Email Wires the Social Media Buzz
How Email Marketing and Social Media Work Together to Strengthen Your Network




                                       “People don’t want to be
                                       ‘marketed TO’; they want to
                                       be ‘communicated WITH.’ ”
                                                                     — Dr. Flint McGlaughlin
                                                 Publisher of Marketing Experiments Journal



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When new innovations hit and catch fire, they are
exciting partly because they fill a need and partly
because they are new. As each new tool takes hold,
the old tools can take a back seat.

But just because they are in the background doesn’t
mean they are not necessary. And just because they’re
familiar doesn’t mean they’re not useful and valuable.

Email seems to fall into this category.

Yet every time its demise is predicted, it remains.
Spam has not completely destroyed its effectiveness,
and social media show little signs of replacing it. As
The Economist put it in Better Ways to Collaborate,
“it is a classic example of a ‘good enough’ tool.”

It’s good enough not because of technology. It’s
good enough because of its role in the larger social
phenomenon: the network. Your network.




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                                                                      NEXT
The Network
                                                                      Buzz Moves
                                                                   through Email
                        The death of email has been predicted a number of times—most infamously on 12 October
                         2009 by the Wall Street Journal in an article Why Email No Longer Reigns—but no
                           other technology has succeeded in killing it off. As The Economist put it, “despite recur-
                            rent complaints that ‘e-mail is broken’, little seems to change. Other collaboration
                             tools have popped up in recent years—including instant messaging, blogs, wikis (web
                            pages that users can edit), social networks such as Facebook and MySpace, web-based
                           applications and micro-blogging services like Twitter—but none has managed to de-
                         throne e-mail.”

                          Far from it. Email remains the one universal means of electronic communication.
  “When someone            Even the social media network buzz moves through email. Again, in the words of
                             The Economist, “When someone posts a comment on your blog, sends you a message
posts a comment             on Facebook or starts following you on Twitter, how do hear about it? You get an
on your blog, sends       automated e-mail.”
  you a message on
   Facebook or starts    Marketers, especially in BtoB and email marketing, are catching on. Even if you’re a
                          social media fan who rolls their eyes at email marketing firms scrambling to co-opt
  following you on          social media as one of their own, you’d have to admit that email reigns supreme as
 Twitter, how do            the means of emarketing network communication.
hear about it? You
                          The surveys showing the complementary nature of email and social media started to
 get an automated       appear in during the summer of 2009. A “modest kitchen sink experiment” by global
   e-mail.”              consumer market research leader Nielsen concluded that email and social media use
                          are highly correlated. “It actually appears that social media use makes people consume
                           email more, not less, as we had originally assumed,” reported Jon Gibs, vice presi-
                                         dent of media analytics for Nielsen, in Is Social Media Impacting How
                                           Much We Email?

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In a study done by Windows Live, more than seven in 10 email
                                                                                  users said they prefer to keep in touch with their
                                                                                   friends and family through email than through
                                                                                    social networks. Further, ExactTarget’s “2009 Chan-
                                                                                      nel Preference Study” shows that 57% of U.S.
                                                                                       internet users prefer email for written com-
                                                                                         munication, compared with 24% for text-
                                                                                          ing and just 10% for social networking.


Social Media’s Influence on E-Mail Marketing
According to US E-Mail Marketers, August 009
(% of respondents)

Extends the reach of e-mail content to new markets

                                                                                                8%       %              6%

Increases brand reputation and awareness

                                                                                             78%       %                 9%

Increases the ROI of e-mail programs

                                                              5% 7%                                                     0%

Accelerates the growth of e-mail lists

                                                         7% 0%                                                         %

Generates more qualified leads

                              %     %                                                                                57%

   I agree                 I disagree                 I’m not sure


Note: n=,9; numbers may not add up to 00% due to rounding
Source: MarkgetingSherpa, “Email Marketing Benchmark Survey,” October 7, 009



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Given that email remains a critical means through which
                     social media sites provide updates and serves as a primary
                     way in which people share content they like, the research
                     firm eMarketer sees a long future for email marketing. “As
                     long as email remains the collection point for social net-
                     working updates, including alerts around new followers,
                     discussion updates and friend requests, it will remain a
                     powerful force in marketing and our lives,” says eMarketer
                     in a study on Gen Y and its use of email and texting.

                     As a result, eMarketer concludes, “2010 will be the year
                     social media makes e-mail marketing more powerful. . .
                     Social media is a partner, not a threat, to e-mail marketing
                     because it provides new avenues for sharing and engaging
     57%             customers and prospects.”

  of U.S. internet
users prefer email
    for written
 communication.




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Keeping in Touch
with Your Network:
It’s Scientific!
The science and statistics of networks have been formalizing since the 1960s,
when Stanley Milgram first conducted tests to understand how human
beings are connected—his famous finding has since become known as
“six degrees of separation.” If you’ve heard that term or know about
the Kevin Bacon game, you’ve heard something about network
science.                                                                 “Your     personal power is
The phenomenon of how people connect—and why connectors              directly proportional to the
are important in a society—was popularized by the best-sell-
ing book, The Tipping Point by Malcolm Gladwell. Connectors          strength of your network.”
have the power to cause an idea or a piece of news to spread
virally through a population. Gladwell gives an example of a fa-        —Dr. Robert Wright, networking
mous Connector, Paul Revere, and how the connections he had              expert and CEO of the Wright
caused his news to spread quickly and effectively.                            Leadership Institute

One way to visualize these connectors is, of course, to look at how
the internet works. The decentralized internet emerged without cen-
tral planning as a small number of extremely popular sites, called hubs.
Hubs in any network work like hubs in the air transportation system. A lot
of traffic moves through them. You meet more people in a hub airport than in any
of the outer spokes or links.




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Hubs tend to increase in popularity exponentially because ev-
eryone wants to link to them. As a result, they get more links,
or connections, which increase their influence, or power. “Thus,
the more links a site has, the more it gets—the so-called ‘rich get
richer’ phenomenon,” as Ted G. Lewis puts it in his textbook, Net-
work Science: Theory and Applications.

Here’s the short of it:
You want to be a hub.
In network science terms, hubs follow a power-law distribution.
If you know about Italian economist Vilfredo Pareto’s law of
income distribution, that 80% of the wealth is held by 20% of the
people—commonly known as the 80-20 rule—you know about
the power law.

“The power-law distribution is characterized by a few very large
quantities and many small ones. In network science, it is com-
monly observed that networks consist of a few hubs with many
links and a large number of weakly-connected nodes,” Keith Hart
explains in The Social Meaning of the Power-Law.




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The phrase “a large number of weakly-connected nodes” is very important to
email and social media marketing. One of the interesting things about hubs
is that a lot of people who move through them don’t know one another—or
the hub’s connector—very well. Connectors are the hubs who bring people
together who would not have ordinarily met each other, and that’s why they’re
influential.

The network science phenomena at work here is “weak ties,” another con-
cept popularized by Gladwell. You don’t know your weak ties as well, but they
know a lot of people you don’t know, and they can put you in touch with those
people. Gladwell encapsulated that phenomenon with the brilliant phrase “the
strength of weak ties.”

“Social scientists have long known of the power of the middleperson or
intermediary—actors who connect other actors,” Nelson wrote. “Thus social
scientists define betweenness as the number of paths that must run through an
actor to connect with other actors. So, in addition to connectedness, an actor
derives influence by serving as an intermediary.”

What we are proposing is that email and social media serve as a way to make
you a hub and to serve as an intermediary. Email communications allow you
to expand your network and stay in touch with ever more weak ties.

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Communications Power
	 	 	 	 	 	 	 	 					in	the	Network Era
Email still wires your personal and business networks. Period. Email is like the      Think of it like this: you do most of your business with 20% of your customers.
signal that tells worker bees how to serve their Queen. It’s the single best way to   You are likely in constant contact with those customers. You are likely in some
maintain contact with your entire network of prospects, customers, employees,         sort of regular contact, by phone and in person, with the remaining 80% of your
and vendors, especially when used in conjunction with other communications            customers.
media, including social, print, and the telephone.
                                                                                      What about the rest of your network? You may call or meet with the most likely
“It’s perfectly logical that as people make connections though social media, they     prospects. But you can’t meet and call them all as often as you need to. And
maintain those connections outside of the specific platform and may extend            what of the outliers who may well become customers in a year or two, if only
those connections to email, a phone conversation, or even in-person meetings,”        they see your name when they need your services?
notes Nielsen’s Jon Gibs.

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“The ultimate value derived
 from engineered networks
 depends on the effectiveness
 with which humans use them.”           It’s conventional sales and marketing wisdom that it’s easier to sell more to an
                                        existing customer than to gain a new one. At the same time, 80% of sales take
       –The National Research Council
                                        five to 12 contacts with the prospect to close a sale. Email marketing is the
                  in Network Science    best way to beat the odds of conventional wisdom.

                                        From a communications point of view, the primary role of the online
                                        marketer is building and engaging “networks of relationships,” in the words
                                        of the report, The Authentic Enterprise: Relationships, Values and the
                                        Evolution of Corporate Communications.

                                        Scott Davis, senior partner at Prophet, a global consulting firm, called today’s
                                        communications environment the Network Era. As he puts it, “The Network
                                        Era marks a decided shift for the marketer from control to influence.”

                                        Finally, remember that the common element—the center of your network—is
                                        you, and the network will only be as effective as you are in engaging with it.
                                        The National Research Council, in Network Science, said, “The ultimate value
                                        derived from engineered networks depends on the effectiveness with which
                                        humans use them.”

                                        “Your personal power is directly proportional to the strength of your network,”
                                        said Dr. Robert Wright, networking expert and CEO of the Wright Business
                                        Institute. In other words, “Your network is your net worth,” to use a phrase that
                                        has been gaining currency of late.




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Content Sharing and the Network Effect
Content sharing and the way a social       many, the topic of conversation lies   who forwarded their LinkedIn email     this case the message went from a so-
network can multiply influence is one      in sharing content: the perceptive     to me through internet email. Then     cial channel to an email channel and
of the less glamorous and likely one       blog post, the cool or funny photo,    I received a phone call from anoth-    then to the telephone channel.
of the least discussed effects of social   the informative article.               er friend who had also received the
media. A lot of online activity, social                                           LinkedIn note and thought I’d be in-   The content-sharing power of social
media as well as email, is the result of   The network effect moves beyond        terested.                              media emerged as a main theme at a
one person sharing something they          both social media and email, and                                              recent Social Media Club of Chi-
find interesting or noteworthy and         encompasses both. As an example, I     That’s the network effect of content   cago panel on social media in finan-
passing it on to others.                   heard about a potential project that   sharing, and I’m sure the person who   cial services. Panelists from financial
                                           originated from LinkedIn. One per-     put out the request on LinkedIn was    publisher Morningstar discussed how
The power of social networking may         son posted a note to his network on    successful, given the breadth of his   the firm uses social media to share
lie in conversation, one-on-one, per-      the type of person he was seeking. I   network to begin with and the power    thought-leadership content from its
son-to-person connection. Yet for          received that note from two people     of cross-channel content sharing—in    analysts and magazines as a way to


                                                                                                                                      PREVIOUS     NEXT
generate web traffic and build re-       channel, but a good mix because          ing traffic and engagement, reports         concluded in The Value of Social
lationships, and in the end I was        people consume and share informa-        the sharing utility publisher Share         Engagement. “In our research, we
struck by the cross-channel na-          tion differently,” said Shannon Paul,    This. Email reigns as the most pop-         found that 46% of shares came via e-
ture of communication and how            community manager for PEAK6 On-          ular means of sharing content.              mail, 33% from Facebook, 14% from
social media both contributes to         line, parent company of online bro-      “Despite reports of its demise, e-          other channels such as Digg, del.icio.
and speeds the sharing of content.       kerage OptionsHouse. She spoke           mail is still the most popular method       us, LinkedIn, etc., and just 6% from
“It’s about creating ways that make it   as part of a panel 25 February 2010      of sharing, and despite its meteoric        Twitter.”
easier to share your content and make    for the Social Media Club of Chicago.    rise of late, Twitter is still not a very
it easy to talk about. Not through one   Sharing is gaining as a means of driv-   popular sharing channel,” Share This




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5
Waysto Connect with Content
    The most critical element of maintaining contact and building relationships with a network is to
    touch people as many times as practical using as many ways as possible—from emails to blogs
    to newsletters to social media to phone calls to face-to-face meetings. Here are some ways to
    maintain contact with a network that we know, from our own experience, work:




                  1
                   Publish a networking calendar.
                   We’ve created the Canright Calendar, a list of networking events in Chicago
                   for executives, marketers, entrepreneurs, and innovators that we consider at-
                   tending, and send it by email each week. It’s become the thing we do that people
                   comment on and appreciate the most, building goodwill for our firm. We also
                   get to meet people who came to events because they read about them in our
                   weekly emails, providing important personal contact.

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2                                    3                                  4
                                                                        Distribute articles
                                                                                                          5
Send a regular                       Solicit comments                                                     Continue the “old-
enewsletter.                         for your blog.                     through social                    fashioned” ways.
The key word is “regular,”           In writing our White Paper         networks and media.               The telephone still works as
which is a synonym for “consis-      Basics report, we posted a link    We wrote a summary of recent      well as it did when the Bell
tent.” Get your newsletter on a      with a request for comments        research in the payments mar-     System advertised in LIFE
publishing schedule. It’s worked     on the topic of LinkedIn and       ket as part of a promotion        magazine “You could never
for newspapers, newsletters,         sent the request in emails both    surrounding the SIBOS 2009        without a telephone” in 1953,
magazines, TV, and radio for         to people we knew well and         Conference. We emailed the        though most people believe
years. The news business             people we hardly knew at all, as   article to contacts we thought    that email gets more response.
thrives on familiarity, freshness,   a way of “crowdsourcing” infor-    might be interested, posted the   I regularly call frequent readers
and punctuality.                     mation. We posted the feedback     article on LinkedIn groups and    of our enewsletters and people
                                     on our blog and incorporated it    the SWIFT payments commu-         who register for our white
                                     into our report.                   nity, and even wrote an article   paper report to see what their
                                                                        about the article in our August   interests are and whether we
                                                                        2009 newsletter. LinkedIn be-     can help with their marketing.
                                                                        came the top referral source to
                                                                        our blog.




“It’s perfectly logical that as people make connections though social media, they maintain
those connections outside of the specific platform and may extend those connections to email,
a phone conversation, or even in-person meetings.”
                                                     –Jon Gibs, Vice President of Media Analytics, Nielsen


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social
                                                                            media
email      MIT EF
           Case Study
           Email, Social Media, and Personal
           Communications Combine to
           Generate Record Results for MIT
           Enterprise Forum Event

           An integrated strategy of email marketing, social media
           promotion, and good old-fashioned phoning provided the
           juice to power the Massachusetts Institute of Technology
           Enterprise Forum of Chicago Whiteboard Challenge. The
           signature event of MIT EF Chicago, the Whiteboard Chal-
           lenge is an idea contest, in which entrants submit ideas to
           a panel of judges, which picks 10 finalists. The finalists get
           five minutes at a whiteboard to present their idea in front
           of the judges and an audience, with cash prizes going to
           the top three presenters.




personal
communications                                                                PREVIOUS   NEXT   5
The first part of this event’s promotion consisted     And here is where social media came into play:
of inviting people to submit ideas. I focused the      a number of us on the MIT EF marketing com-
Whiteboard Challenge committee on personal             mittee sent tweets on Twitter, some of which
contact through email and by phone. Our market-        received the coveted “retweet,” and one entrant
ing team met and covered the organizations—pri-        specifically named Twitter as their source for
marily universities, associations, and groups with     hearing about the event. We posted the event on
an interest in innovation and entrepreneurship—        LinkedIn and, again, one person listed LinkedIn
that each person on the team would contact. We         as the source. We also posted on Facebook, both
also initially relied on email blasts to the MIT EF    for entrants and event attendance.
Chicago email list, which included links to the
entry form.                                            The LinkedIn network updates and group event
                                                       posts went out to a wider and wider network
As expected, sending out emails, even to a known       through updates on our LinkedIn profiles and
list, is not enough. Because I also wanted to use      through email activity updates from group posts
the Whiteboard Challenge as a way to build alli-       and individual activity summaries. All drove re-
ances with other organizations, I contacted (and       ferrals to other people not in our immediate net-
was contacted by) the heads and marketing di-          works.
rectors of associations with intersecting interests,
and swapped emailings and website listings. I sent     This is a small scale example but it shows how so-
their event notices to our email list in exchange      cial media, email marketing, and phone calls work
for them doing the same. I believe that’s how we       together to achieve results.
received as many entrants from associations as
we did, in addition to our traditional university
base.
                                                                                  PREVIOUS     NEXT         6
On the survey form, we asked people to
list how they heard about the event. We
were gratified to see we had more than 90
entrants—we usually get 50 to 60—and 87
                                            MIT EF
gave us feedback on how they heard about
the challenge. Here are the results:
                                            Whiteboard Challenge 2009
                                            Entrant Marketing Results
                                            How Heard                Number
                                            Email Only               19
                                            Individual Referrals 31
                                            Organizations            29
                                              Universities     15
                                              Associations     14
                                            Social Media Only          4
                                            Media                      4
                                            Total                    87




                                            All in all, personal referrals topped the list. After the first few weeks of emails and association calls,
                                            our entry totals were much lower than we wanted. We had the same experience with registrations
                                            to the event itself. Now this is a fact of promotion: most people wait until the last minute to enter or
                                            register. But it takes a full-court press in the last part of the game to counter last-minute inertia.

                                            The final press, both for getting entrants and registrations, consisted of personal emails and calls
                                            from me to people with strong networks. The core group of strong MIT EF supporters (friends) re-
                                            ceived emails from me asking that they look though their contact lists and see who they would like to
                                            have at the event, for personal or business reasons. I asked them to call their contacts with a personal
                                            invitation to enter or attend the event. I made sure I did so myself and made some calls.




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Watching the Numbers
I watched the numbers and repeated the email
to the core group several days later and, for
the event registration itself, the morning of the
event, as a way to get last-minute registrations.
Social media helped especially in that regard,
though my evidence for last-minute event reg-                                        For entrants, we had a clear record, with more
istrations is only anecdotal, with a number of                                       than 90 in comparison to the usual 50-60. We
people saying they sent last-minute emails to                                        did well on attendance also, especially for a
their LinkedIn contact networks.                                                     rainy night in June, though I would have liked to
                                                                                     see more people there and think I didn’t make
                                                                                     the shift to event registration from contest entry
                                                                                     quite soon enough.




                              The Whiteboard Challenge is only one example of
                              a successfully promoted event. The combination
                              of email blasts, phone calls, and social media, with
                              a focus on personal referrals, worked in this case.
                              For another event, a different combination might
                              work better. The point is to be open-minded, cre-
                              ative, and to gauge what works and what doesn’t.                           And, finally, never
                              It’s not an exact science, and you can’t follow a
                              formula. In the end, you have to watch the numbers,
                                                                                                         dismiss the obvious:
                              report them to your team frequently, and adjust your                       personal contact and
                              tactics accordingly.                                                       calls work.
                                                                                                         People like to be personally invited, and
                                                                                                         it’s worth the extra effort it takes to pick
                                                                                                         up the phone and call.




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BUILD
Your List
    If your network is the heart and soul of your business, then your contact list is
    the body. It’s the tangible manifestation of your business, and like your body, it
    must be nourished, appreciated, and maintained.

    List management is one of the most critical and under-appreciated skills in
    social media and email marketing. Traffic to the website or the blog is nice and
    essential. Followers and friends on social media are terrific. But a high-quality
    email is gold.

    Experience in talking to owners, managing directors, and presidents at small-
    to-medium sized businesses, however, shows that the customer and contact list
    is one of the biggest unaddressed problems many firms face. Email and other
    marketing is greatly hampered by lack of a customer relationship management
    solution—or at least a well managed list.




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Many businesses use Outlook as their email program, and each employee maintains
a list of the prospects, customers, and vendors they work with. The problem is that
a master list doesn’t always exist, and if it does, it isn’t complete.

Home-grown lists are the best. Start with everyone you email for any reason and
build from there. Include current customers, past customers, colleagues you meet
through networking, vendors, relevant media outlets (calendar editors for events,
reporters for news), interested family and friends, and LinkedIn contacts.

Your list is the foundation of all marketing efforts, from simple calls and emails to
more complex marketing strategies based on understanding what your contacts
read and respond to. For that reason, it’s best to maintain your list using a customer
relationship management solution like Salesforce.com or Microsoft Dynanics CRM,
especially if you can integrate it with an email marketing solution.




   List management is one of the most
   critical and under-appreciated skills
   in social media and email marketing.




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te ps to Ema
     S              il
12




                         Ma
                                         More than 10 years ago,




                         rketing Suc
                                         we realized that email was the best and least
                                         expensive way to stay in touch with prospects
                                         and customers, initially because we started to
                                         see a shift in how people requested follow-up
                                         information on our firm from paper postal
                                         mail to email. We started to write follow-up
                                         emails and post PDFs of our work on our
                                         website so we could link samples to emails.
                                         We eventually started an ongoing email cam-
                                    ce

                                         paign to maintain regular contact. Here are
                    ss                   the steps we follow to create a typical email
                                         campaign:




                                                                     PREVIOUS     NEXT
Bu i
                                                             ld the Em
Build the Email List. As I stated in the previous section, this
is the first and most critical step in online marketing—more
important than content, creativity, or communication savvy.
We build our list primarily through sales calls and networking
meetings. Yes, in person or over the phone contact. When we




                                                                                              
make a sales call, we try to get a meeting. If we don’t, we seek
to send follow-up information by email. When we meet some-
one and get a card, we either ask if we can add them to our




                                                                      ail
email list or we send a follow-up email asking permission.
                                                                               Write Email Copy. We came up with an




                                                                          Li
                                                     s t.                      ongoing campaign, Canright Can Write,
                                                                               to highlight our strength in the market-
                                                                               ing communications market. Email copy
                                                                               focuses on communications techniques
                                                                               based on projects we’ve completed. We

                            s t.
                                                                               work to make even sales-oriented copy

                          Li                                                   instructional.

                      e
                                                                              W
            th




                                                                                   rit e                p y.
           in




                                                                                           E m a i l Co
     Mainta




                 Maintain the List. We use Salesforce.com to maintain
                 our customer and prospect list and manage our sales
                 pipeline. We use the Professional Edition so that we can
                 track contacts and leads and integrate email communi-
                 cations. We use Salesforce.com Application Exchange
                 partner Vertical Response to integrate email delivery
                 and tracking within Salesforce.
                                                                                                   PREVIOUS   NEXT
ldW
                                                                                           eb Landin
                                                                                                     g
                                                                                                      5




                                                                                  i




                                                                                                                           Pa
                                   Design Email Format. We created




                                                                                Bu
                                   a standard design and graphic for mar-




                                                                                                                              g  es.
                                   keting emails and for our enewsletter.
                                   We sought to make it easy to read and                 Build Web Landing Pages.
                                   navigate, not too graphics heavy, but                 Emails should compel action on
                                   also not straight text.                               the reader’s part. Build any web

                             es                                             .
                                                                                         pages or PDF downloads that pro-
                         D

                                   ig n                              at
                                                                                         vide additional information, make

                                                                   m
                                                                                         an offer, or sell a product. Test all
                                          E m a il Fo r                                  links within the email.



                  Cod
                      e
          6
                             Em
                                a




                                                                                Generate Delivery List. This step depends on
Code Email. We do custom
                                   il.




                                                                                your delivery mechanism. It may mean you ex-
design, so we code each email
                                                                                port a contact file from Outlook as a comma de-
or enewsletter as an HTML



                                                         7
                                                                                limited (.CSV) file that you upload to your email
file for mailing. We also do a
                                                                                provider. We set up a campaign in Salesforce
straight text version for people
                                       Gen




                                                                                that’s tied to our full email list or the segment of
who cannot or do not want to
                                                                                the list we are targeting. We then set up the list
receive HTML emails.
                                                                                in Vertical Response for the specific mailing.
                                          er




                                               te
                                                                         i st
                                            a




                                                    D el
                                                                            .


                                                                                (For details on how we do this, see our compan-
                                                           iv e r y    L        ion ebook, “Integrating Salesforce.com into your
                                                                                Email Marketing.”)
                                                                                                                     PREVIOUS    NEXT
Upload Email Files.

                                                8
                         U plo
We upload the HTML
and text versions of
the email to Vertical                                                         Write
                            ad   Em
Response and revise.
                                                                                                    Write Subject Line. We generally
                                           a i l F i l e s.




                                                                                        Su
                                                                                                    do this last, and put a lot of thought


                                                                         9



                                                                                         bject Li
                                                                                                    into it. In our experience, the most
                                                                                                    opened emails have subject lines
                                                                                                    that touch on a common problem

                                                Deliver.
                                                                                      ne            or refer to a topic of general inter-
                                                                                        .           est. “The Power of Inspiration”
                                         st a n d

                                                                                                    headed our most opened enewslet-

                                                    0                                              ter, for instance.
                                      Te



        Test and Deliver.
        The delivery service will                                   Revie
                                                                             w
        prompt you to test the

                                                                            Deliv
                                                                 lts.


        email. Proof it again, even
                                                              su


        if you have changed just                                    er y Re           Review Delivery Results.
        one comma when upload-                                                        We all love looking at the
        ing the email files.                                                          stats to see who opened an
                                                                                      email, who clicked on which
                                                                                      links, and how effective one
                                                                                      email is versus others.

                                                                                                                        PREVIOUS
                                                                                                                        PREVIOUS     NEXT
                                                                                                                                     NEXT
low




                                                   Fol
                                                       




                                                             up.
                                 Follow up. The people who click through are gen-
                                 erally your best prospects, especially if you haven’t
                                 talked to them in a while. We call most of them to
                                 ask about their level of interest, invite them to an
                                 event, or send them more information.




You may note that our method begins and ends with personal contact: a phone call or meeting. Nothing
replaces personal contact. Email is a great way to stay in touch but no substitute for picking up the phone.

                                                                                                  PREVIOUS     NEXT   5
The Start of a
         Beautiful
Relationship
“Louis, I think this is the start of a beautiful friendship,” says
Rick to Captain Renault at the end of Casablanca. Social
media can be the same. It can spark interest that blooms into
conversation and relationship, carried on in many different
forms.

As Scott Stephen, now head of digital at Playboy, put it dur-
ing a panel discussion we sponsored: “My goal in an email
is simply to start a relationship and to get their permission
to speak with them over time through email or other means.
You don’t go on your first date and ask someone to marry
you.”

Tim Ash extended that thought in his book, Landing Page
Optimization, “Retention programs should seek to build
on the initial permission with anticipated, personal, and
relevant ongoing communications. Over time, as you earn
the consumer’s trust and continue to provide value, you are
granted higher levels of intimacy and permission in return.”

The company or individual with a changing menu of
compelling content earns—truly earns—a valuable return in
the form of a community of people who are highly attracted
to learning more about the company’s subject and, in turn,
market offerings.
                                                                     PREVIOUS   NEXT   6
How Do You Get from Here to There?
References
“Better Ways to Collaborate”               The Authentic Enterprise: Relation-         “Keeping in Touch with Your Net-            Landing Page Optimization, Tim
http://www.economist.com/search/display-   ships, Values and the Evolution of          work,” Vilfredo Pareto’s law of in-         Ash:
story.cfm?story_id=E1_TVDQRRNS                                                                                                     http://www.amazon.com/Landing-Page-
                                           Corporate Communications:                   come distribution: Hubs in Network
                                           http://www.awpagesociety.com/images/up-                                                 Optimization-Definitive-Conversions/
                                                                                       Science: Theory and Applications:
2009 Channel Preference Study,             loads/2007/AuthenticEnterprise.pdf                                                      dp/0470174625
                                                                                       http://books.google.com/books?id=CQHdV
Exact Target:                                                                          zFFVG8Clpg=PA1ots=yO7n8GQXoOd
http://email.exacttargt.com/Resources/     Network Science: The National               q=network%20sciencepg=PA4#v=onepag         Communications Power in the
Whitepaper/2009_Channel_Preference_Sur-                                                eqf=false                                 Network Era
                                           Research Council
vey.html                                                                                                                           “The Authentic Enterprise: Relationships,
                                           http://www.nap.edu/cata;pg.php?record_
                                           id=11516                                    Network Buzz Moves through Email            Values and the Evolution of Corporate Com-
The Tipping Point: Malcom                                                                                                          munications.” Scott Davis, senior partner at
                                                                                       “Why Email No Longer Reigns,” an
                                                                                                                                   Prophet, a global consulting firm, refers to
Gladwell                                   Social Media Club of Chicago:               article from Wall Street Journal:           today’s communications environment as “the
http://books.google.com/                   http://www.socialmediaclub.org/chapter/     http://online.wsj.com/article/SB100014240   Network Era.”:
books?id=MMlxzMNkE_0Cpg=PP1dq=ti         chicago                                     52970203803904574431151489408372.html       http://www.awpagesociety.com/images/up-
pping+point+bookei=HRH8S9CzL4XYNZ
                                                                                                                                   loads/2007/AuthenticEnterprise.pdf
Pz7f0Pcd=1#v=onepageq=tipping%20po
int%20bookf=false                         OptionsHouse:                               Chart on Social Media’s influence
                                           http://www.optionshouse.com/                on Email Marketing:                         http://blog.800ceoread.com/2009/07/08/
                                                                                       http://www.emarketer.com/Reports/All/       welcome-to-the-network-era-an-essay-by-
Network Science: Theory and Ap-                                                        Emarketer_2000643.aspx                      scott-davis/
plications: Ted G. Lewis:                  Share This:
http://www.amazon.com/Network-Science-     http://sharethis.com/
Applications-Ted-Lewis/dp/0470331887                                                   eMarketer’s study on Gen Y and its
                                           The Value of Social Engagement,             use of email and texting:
                                                                                       http://www.emarketer.com/Article.
“Power Law distribution”: Keith            Share This:                                 aspx?R=1007361
Hart, Professor of Anthropology            http://blog.sharethis.com/2009/12/16/the-
                                           value-of-sharing-social-engagement/
Emeritus, Goldsmiths, University of
London:
http://thememorybank.co.uk/2010/02/01/
the-social-meaning-of-the-power-law/




                                                                                                                                                                   PREVIOUS       NEXT   7
About Canright Communications
Canright Communications is a Chicago-based firm that focuses on creating materials busi-
nesses use to communicate their message in a way that ultimately closes sales. Canright
produces content that inspires engagement with your network of prospects, customers, ven-
dors, and employees. Our content marketing and sales communications becomes the elec-
tricity that energizes the grid of initial contact, education, sale, service, and follow-up.

We’re especially good at making complex technologies, ideas, and services easy to under-
stand. So salespeople can help prospects make informed buying decisions. So marketing
managers can generate leads and provide engaging ongoing contact through direct sales,
email, and social media channels. So customer service representatives can educate and sup-
port customers, especially with software and technology products.


market sell educate  inspire


www.canrightcommunications.com
collin@canrightcommunications.com
christina@canrightcommunications.com
773 248-8935


Draft 2.0 June 2010




                                                                                         PREVIOUS   NEXT   8

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Canright Ebook: Email Marketing and Social Media Working Together

  • 1. Email Wires the Social Media Buzz How Email Marketing and Social Media Work Together to Strengthen Your Network “People don’t want to be ‘marketed TO’; they want to be ‘communicated WITH.’ ” — Dr. Flint McGlaughlin Publisher of Marketing Experiments Journal PREVIOUS NEXT
  • 2. When new innovations hit and catch fire, they are exciting partly because they fill a need and partly because they are new. As each new tool takes hold, the old tools can take a back seat. But just because they are in the background doesn’t mean they are not necessary. And just because they’re familiar doesn’t mean they’re not useful and valuable. Email seems to fall into this category. Yet every time its demise is predicted, it remains. Spam has not completely destroyed its effectiveness, and social media show little signs of replacing it. As The Economist put it in Better Ways to Collaborate, “it is a classic example of a ‘good enough’ tool.” It’s good enough not because of technology. It’s good enough because of its role in the larger social phenomenon: the network. Your network. PREVIOUS PREVIOUS NEXT NEXT
  • 3. The Network Buzz Moves through Email The death of email has been predicted a number of times—most infamously on 12 October 2009 by the Wall Street Journal in an article Why Email No Longer Reigns—but no other technology has succeeded in killing it off. As The Economist put it, “despite recur- rent complaints that ‘e-mail is broken’, little seems to change. Other collaboration tools have popped up in recent years—including instant messaging, blogs, wikis (web pages that users can edit), social networks such as Facebook and MySpace, web-based applications and micro-blogging services like Twitter—but none has managed to de- throne e-mail.” Far from it. Email remains the one universal means of electronic communication. “When someone Even the social media network buzz moves through email. Again, in the words of The Economist, “When someone posts a comment on your blog, sends you a message posts a comment on Facebook or starts following you on Twitter, how do hear about it? You get an on your blog, sends automated e-mail.” you a message on Facebook or starts Marketers, especially in BtoB and email marketing, are catching on. Even if you’re a social media fan who rolls their eyes at email marketing firms scrambling to co-opt following you on social media as one of their own, you’d have to admit that email reigns supreme as Twitter, how do the means of emarketing network communication. hear about it? You The surveys showing the complementary nature of email and social media started to get an automated appear in during the summer of 2009. A “modest kitchen sink experiment” by global e-mail.” consumer market research leader Nielsen concluded that email and social media use are highly correlated. “It actually appears that social media use makes people consume email more, not less, as we had originally assumed,” reported Jon Gibs, vice presi- dent of media analytics for Nielsen, in Is Social Media Impacting How Much We Email? PREVIOUS NEXT
  • 4. In a study done by Windows Live, more than seven in 10 email users said they prefer to keep in touch with their friends and family through email than through social networks. Further, ExactTarget’s “2009 Chan- nel Preference Study” shows that 57% of U.S. internet users prefer email for written com- munication, compared with 24% for text- ing and just 10% for social networking. Social Media’s Influence on E-Mail Marketing According to US E-Mail Marketers, August 009 (% of respondents) Extends the reach of e-mail content to new markets 8% % 6% Increases brand reputation and awareness 78% % 9% Increases the ROI of e-mail programs 5% 7% 0% Accelerates the growth of e-mail lists 7% 0% % Generates more qualified leads % % 57% I agree I disagree I’m not sure Note: n=,9; numbers may not add up to 00% due to rounding Source: MarkgetingSherpa, “Email Marketing Benchmark Survey,” October 7, 009 PREVIOUS NEXT PREVIOUS NEXT
  • 5. Given that email remains a critical means through which social media sites provide updates and serves as a primary way in which people share content they like, the research firm eMarketer sees a long future for email marketing. “As long as email remains the collection point for social net- working updates, including alerts around new followers, discussion updates and friend requests, it will remain a powerful force in marketing and our lives,” says eMarketer in a study on Gen Y and its use of email and texting. As a result, eMarketer concludes, “2010 will be the year social media makes e-mail marketing more powerful. . . Social media is a partner, not a threat, to e-mail marketing because it provides new avenues for sharing and engaging 57% customers and prospects.” of U.S. internet users prefer email for written communication. PREVIOUS NEXT 5
  • 6. Keeping in Touch with Your Network: It’s Scientific! The science and statistics of networks have been formalizing since the 1960s, when Stanley Milgram first conducted tests to understand how human beings are connected—his famous finding has since become known as “six degrees of separation.” If you’ve heard that term or know about the Kevin Bacon game, you’ve heard something about network science. “Your personal power is The phenomenon of how people connect—and why connectors directly proportional to the are important in a society—was popularized by the best-sell- ing book, The Tipping Point by Malcolm Gladwell. Connectors strength of your network.” have the power to cause an idea or a piece of news to spread virally through a population. Gladwell gives an example of a fa- —Dr. Robert Wright, networking mous Connector, Paul Revere, and how the connections he had expert and CEO of the Wright caused his news to spread quickly and effectively. Leadership Institute One way to visualize these connectors is, of course, to look at how the internet works. The decentralized internet emerged without cen- tral planning as a small number of extremely popular sites, called hubs. Hubs in any network work like hubs in the air transportation system. A lot of traffic moves through them. You meet more people in a hub airport than in any of the outer spokes or links. PREVIOUS NEXT 6
  • 7. Hubs tend to increase in popularity exponentially because ev- eryone wants to link to them. As a result, they get more links, or connections, which increase their influence, or power. “Thus, the more links a site has, the more it gets—the so-called ‘rich get richer’ phenomenon,” as Ted G. Lewis puts it in his textbook, Net- work Science: Theory and Applications. Here’s the short of it: You want to be a hub. In network science terms, hubs follow a power-law distribution. If you know about Italian economist Vilfredo Pareto’s law of income distribution, that 80% of the wealth is held by 20% of the people—commonly known as the 80-20 rule—you know about the power law. “The power-law distribution is characterized by a few very large quantities and many small ones. In network science, it is com- monly observed that networks consist of a few hubs with many links and a large number of weakly-connected nodes,” Keith Hart explains in The Social Meaning of the Power-Law. PREVIOUS NEXT 7
  • 8. The phrase “a large number of weakly-connected nodes” is very important to email and social media marketing. One of the interesting things about hubs is that a lot of people who move through them don’t know one another—or the hub’s connector—very well. Connectors are the hubs who bring people together who would not have ordinarily met each other, and that’s why they’re influential. The network science phenomena at work here is “weak ties,” another con- cept popularized by Gladwell. You don’t know your weak ties as well, but they know a lot of people you don’t know, and they can put you in touch with those people. Gladwell encapsulated that phenomenon with the brilliant phrase “the strength of weak ties.” “Social scientists have long known of the power of the middleperson or intermediary—actors who connect other actors,” Nelson wrote. “Thus social scientists define betweenness as the number of paths that must run through an actor to connect with other actors. So, in addition to connectedness, an actor derives influence by serving as an intermediary.” What we are proposing is that email and social media serve as a way to make you a hub and to serve as an intermediary. Email communications allow you to expand your network and stay in touch with ever more weak ties. PREVIOUS NEXT 8
  • 9. Communications Power in the Network Era Email still wires your personal and business networks. Period. Email is like the Think of it like this: you do most of your business with 20% of your customers. signal that tells worker bees how to serve their Queen. It’s the single best way to You are likely in constant contact with those customers. You are likely in some maintain contact with your entire network of prospects, customers, employees, sort of regular contact, by phone and in person, with the remaining 80% of your and vendors, especially when used in conjunction with other communications customers. media, including social, print, and the telephone. What about the rest of your network? You may call or meet with the most likely “It’s perfectly logical that as people make connections though social media, they prospects. But you can’t meet and call them all as often as you need to. And maintain those connections outside of the specific platform and may extend what of the outliers who may well become customers in a year or two, if only those connections to email, a phone conversation, or even in-person meetings,” they see your name when they need your services? notes Nielsen’s Jon Gibs. PREVIOUS NEXT 9
  • 10. “The ultimate value derived from engineered networks depends on the effectiveness with which humans use them.” It’s conventional sales and marketing wisdom that it’s easier to sell more to an existing customer than to gain a new one. At the same time, 80% of sales take –The National Research Council five to 12 contacts with the prospect to close a sale. Email marketing is the in Network Science best way to beat the odds of conventional wisdom. From a communications point of view, the primary role of the online marketer is building and engaging “networks of relationships,” in the words of the report, The Authentic Enterprise: Relationships, Values and the Evolution of Corporate Communications. Scott Davis, senior partner at Prophet, a global consulting firm, called today’s communications environment the Network Era. As he puts it, “The Network Era marks a decided shift for the marketer from control to influence.” Finally, remember that the common element—the center of your network—is you, and the network will only be as effective as you are in engaging with it. The National Research Council, in Network Science, said, “The ultimate value derived from engineered networks depends on the effectiveness with which humans use them.” “Your personal power is directly proportional to the strength of your network,” said Dr. Robert Wright, networking expert and CEO of the Wright Business Institute. In other words, “Your network is your net worth,” to use a phrase that has been gaining currency of late. PREVIOUS NEXT 0
  • 11. Content Sharing and the Network Effect Content sharing and the way a social many, the topic of conversation lies who forwarded their LinkedIn email this case the message went from a so- network can multiply influence is one in sharing content: the perceptive to me through internet email. Then cial channel to an email channel and of the less glamorous and likely one blog post, the cool or funny photo, I received a phone call from anoth- then to the telephone channel. of the least discussed effects of social the informative article. er friend who had also received the media. A lot of online activity, social LinkedIn note and thought I’d be in- The content-sharing power of social media as well as email, is the result of The network effect moves beyond terested. media emerged as a main theme at a one person sharing something they both social media and email, and recent Social Media Club of Chi- find interesting or noteworthy and encompasses both. As an example, I That’s the network effect of content cago panel on social media in finan- passing it on to others. heard about a potential project that sharing, and I’m sure the person who cial services. Panelists from financial originated from LinkedIn. One per- put out the request on LinkedIn was publisher Morningstar discussed how The power of social networking may son posted a note to his network on successful, given the breadth of his the firm uses social media to share lie in conversation, one-on-one, per- the type of person he was seeking. I network to begin with and the power thought-leadership content from its son-to-person connection. Yet for received that note from two people of cross-channel content sharing—in analysts and magazines as a way to PREVIOUS NEXT
  • 12. generate web traffic and build re- channel, but a good mix because ing traffic and engagement, reports concluded in The Value of Social lationships, and in the end I was people consume and share informa- the sharing utility publisher Share Engagement. “In our research, we struck by the cross-channel na- tion differently,” said Shannon Paul, This. Email reigns as the most pop- found that 46% of shares came via e- ture of communication and how community manager for PEAK6 On- ular means of sharing content. mail, 33% from Facebook, 14% from social media both contributes to line, parent company of online bro- “Despite reports of its demise, e- other channels such as Digg, del.icio. and speeds the sharing of content. kerage OptionsHouse. She spoke mail is still the most popular method us, LinkedIn, etc., and just 6% from “It’s about creating ways that make it as part of a panel 25 February 2010 of sharing, and despite its meteoric Twitter.” easier to share your content and make for the Social Media Club of Chicago. rise of late, Twitter is still not a very it easy to talk about. Not through one Sharing is gaining as a means of driv- popular sharing channel,” Share This PREVIOUS NEXT
  • 13. 5 Waysto Connect with Content The most critical element of maintaining contact and building relationships with a network is to touch people as many times as practical using as many ways as possible—from emails to blogs to newsletters to social media to phone calls to face-to-face meetings. Here are some ways to maintain contact with a network that we know, from our own experience, work: 1 Publish a networking calendar. We’ve created the Canright Calendar, a list of networking events in Chicago for executives, marketers, entrepreneurs, and innovators that we consider at- tending, and send it by email each week. It’s become the thing we do that people comment on and appreciate the most, building goodwill for our firm. We also get to meet people who came to events because they read about them in our weekly emails, providing important personal contact. PREVIOUS PREVIOUS NEXT NEXT 13
  • 14. 2 3 4 Distribute articles 5 Send a regular Solicit comments Continue the “old- enewsletter. for your blog. through social fashioned” ways. The key word is “regular,” In writing our White Paper networks and media. The telephone still works as which is a synonym for “consis- Basics report, we posted a link We wrote a summary of recent well as it did when the Bell tent.” Get your newsletter on a with a request for comments research in the payments mar- System advertised in LIFE publishing schedule. It’s worked on the topic of LinkedIn and ket as part of a promotion magazine “You could never for newspapers, newsletters, sent the request in emails both surrounding the SIBOS 2009 without a telephone” in 1953, magazines, TV, and radio for to people we knew well and Conference. We emailed the though most people believe years. The news business people we hardly knew at all, as article to contacts we thought that email gets more response. thrives on familiarity, freshness, a way of “crowdsourcing” infor- might be interested, posted the I regularly call frequent readers and punctuality. mation. We posted the feedback article on LinkedIn groups and of our enewsletters and people on our blog and incorporated it the SWIFT payments commu- who register for our white into our report. nity, and even wrote an article paper report to see what their about the article in our August interests are and whether we 2009 newsletter. LinkedIn be- can help with their marketing. came the top referral source to our blog. “It’s perfectly logical that as people make connections though social media, they maintain those connections outside of the specific platform and may extend those connections to email, a phone conversation, or even in-person meetings.” –Jon Gibs, Vice President of Media Analytics, Nielsen PREVIOUS NEXT 14
  • 15. social media email MIT EF Case Study Email, Social Media, and Personal Communications Combine to Generate Record Results for MIT Enterprise Forum Event An integrated strategy of email marketing, social media promotion, and good old-fashioned phoning provided the juice to power the Massachusetts Institute of Technology Enterprise Forum of Chicago Whiteboard Challenge. The signature event of MIT EF Chicago, the Whiteboard Chal- lenge is an idea contest, in which entrants submit ideas to a panel of judges, which picks 10 finalists. The finalists get five minutes at a whiteboard to present their idea in front of the judges and an audience, with cash prizes going to the top three presenters. personal communications PREVIOUS NEXT 5
  • 16. The first part of this event’s promotion consisted And here is where social media came into play: of inviting people to submit ideas. I focused the a number of us on the MIT EF marketing com- Whiteboard Challenge committee on personal mittee sent tweets on Twitter, some of which contact through email and by phone. Our market- received the coveted “retweet,” and one entrant ing team met and covered the organizations—pri- specifically named Twitter as their source for marily universities, associations, and groups with hearing about the event. We posted the event on an interest in innovation and entrepreneurship— LinkedIn and, again, one person listed LinkedIn that each person on the team would contact. We as the source. We also posted on Facebook, both also initially relied on email blasts to the MIT EF for entrants and event attendance. Chicago email list, which included links to the entry form. The LinkedIn network updates and group event posts went out to a wider and wider network As expected, sending out emails, even to a known through updates on our LinkedIn profiles and list, is not enough. Because I also wanted to use through email activity updates from group posts the Whiteboard Challenge as a way to build alli- and individual activity summaries. All drove re- ances with other organizations, I contacted (and ferrals to other people not in our immediate net- was contacted by) the heads and marketing di- works. rectors of associations with intersecting interests, and swapped emailings and website listings. I sent This is a small scale example but it shows how so- their event notices to our email list in exchange cial media, email marketing, and phone calls work for them doing the same. I believe that’s how we together to achieve results. received as many entrants from associations as we did, in addition to our traditional university base. PREVIOUS NEXT 6
  • 17. On the survey form, we asked people to list how they heard about the event. We were gratified to see we had more than 90 entrants—we usually get 50 to 60—and 87 MIT EF gave us feedback on how they heard about the challenge. Here are the results: Whiteboard Challenge 2009 Entrant Marketing Results How Heard Number Email Only 19 Individual Referrals 31 Organizations 29 Universities 15 Associations 14 Social Media Only 4 Media 4 Total 87 All in all, personal referrals topped the list. After the first few weeks of emails and association calls, our entry totals were much lower than we wanted. We had the same experience with registrations to the event itself. Now this is a fact of promotion: most people wait until the last minute to enter or register. But it takes a full-court press in the last part of the game to counter last-minute inertia. The final press, both for getting entrants and registrations, consisted of personal emails and calls from me to people with strong networks. The core group of strong MIT EF supporters (friends) re- ceived emails from me asking that they look though their contact lists and see who they would like to have at the event, for personal or business reasons. I asked them to call their contacts with a personal invitation to enter or attend the event. I made sure I did so myself and made some calls. PREVIOUS NEXT 7
  • 18. Watching the Numbers I watched the numbers and repeated the email to the core group several days later and, for the event registration itself, the morning of the event, as a way to get last-minute registrations. Social media helped especially in that regard, though my evidence for last-minute event reg- For entrants, we had a clear record, with more istrations is only anecdotal, with a number of than 90 in comparison to the usual 50-60. We people saying they sent last-minute emails to did well on attendance also, especially for a their LinkedIn contact networks. rainy night in June, though I would have liked to see more people there and think I didn’t make the shift to event registration from contest entry quite soon enough. The Whiteboard Challenge is only one example of a successfully promoted event. The combination of email blasts, phone calls, and social media, with a focus on personal referrals, worked in this case. For another event, a different combination might work better. The point is to be open-minded, cre- ative, and to gauge what works and what doesn’t. And, finally, never It’s not an exact science, and you can’t follow a formula. In the end, you have to watch the numbers, dismiss the obvious: report them to your team frequently, and adjust your personal contact and tactics accordingly. calls work. People like to be personally invited, and it’s worth the extra effort it takes to pick up the phone and call. PREVIOUS NEXT 8
  • 19. BUILD Your List If your network is the heart and soul of your business, then your contact list is the body. It’s the tangible manifestation of your business, and like your body, it must be nourished, appreciated, and maintained. List management is one of the most critical and under-appreciated skills in social media and email marketing. Traffic to the website or the blog is nice and essential. Followers and friends on social media are terrific. But a high-quality email is gold. Experience in talking to owners, managing directors, and presidents at small- to-medium sized businesses, however, shows that the customer and contact list is one of the biggest unaddressed problems many firms face. Email and other marketing is greatly hampered by lack of a customer relationship management solution—or at least a well managed list. PREVIOUS NEXT 9
  • 20. Many businesses use Outlook as their email program, and each employee maintains a list of the prospects, customers, and vendors they work with. The problem is that a master list doesn’t always exist, and if it does, it isn’t complete. Home-grown lists are the best. Start with everyone you email for any reason and build from there. Include current customers, past customers, colleagues you meet through networking, vendors, relevant media outlets (calendar editors for events, reporters for news), interested family and friends, and LinkedIn contacts. Your list is the foundation of all marketing efforts, from simple calls and emails to more complex marketing strategies based on understanding what your contacts read and respond to. For that reason, it’s best to maintain your list using a customer relationship management solution like Salesforce.com or Microsoft Dynanics CRM, especially if you can integrate it with an email marketing solution. List management is one of the most critical and under-appreciated skills in social media and email marketing. PREVIOUS NEXT 0
  • 21. te ps to Ema S il 12 Ma More than 10 years ago, rketing Suc we realized that email was the best and least expensive way to stay in touch with prospects and customers, initially because we started to see a shift in how people requested follow-up information on our firm from paper postal mail to email. We started to write follow-up emails and post PDFs of our work on our website so we could link samples to emails. We eventually started an ongoing email cam- ce paign to maintain regular contact. Here are ss the steps we follow to create a typical email campaign: PREVIOUS NEXT
  • 22. Bu i ld the Em Build the Email List. As I stated in the previous section, this is the first and most critical step in online marketing—more important than content, creativity, or communication savvy. We build our list primarily through sales calls and networking meetings. Yes, in person or over the phone contact. When we make a sales call, we try to get a meeting. If we don’t, we seek to send follow-up information by email. When we meet some- one and get a card, we either ask if we can add them to our ail email list or we send a follow-up email asking permission. Write Email Copy. We came up with an Li s t. ongoing campaign, Canright Can Write, to highlight our strength in the market- ing communications market. Email copy focuses on communications techniques based on projects we’ve completed. We s t. work to make even sales-oriented copy Li instructional. e W th rit e p y. in E m a i l Co Mainta Maintain the List. We use Salesforce.com to maintain our customer and prospect list and manage our sales pipeline. We use the Professional Edition so that we can track contacts and leads and integrate email communi- cations. We use Salesforce.com Application Exchange partner Vertical Response to integrate email delivery and tracking within Salesforce. PREVIOUS NEXT
  • 23. ldW eb Landin g 5 i Pa Design Email Format. We created Bu a standard design and graphic for mar- g es. keting emails and for our enewsletter. We sought to make it easy to read and Build Web Landing Pages. navigate, not too graphics heavy, but Emails should compel action on also not straight text. the reader’s part. Build any web es . pages or PDF downloads that pro- D ig n at vide additional information, make m an offer, or sell a product. Test all E m a il Fo r links within the email. Cod e 6 Em a Generate Delivery List. This step depends on Code Email. We do custom il. your delivery mechanism. It may mean you ex- design, so we code each email port a contact file from Outlook as a comma de- or enewsletter as an HTML 7 limited (.CSV) file that you upload to your email file for mailing. We also do a provider. We set up a campaign in Salesforce straight text version for people Gen that’s tied to our full email list or the segment of who cannot or do not want to the list we are targeting. We then set up the list receive HTML emails. in Vertical Response for the specific mailing. er te i st a D el . (For details on how we do this, see our compan- iv e r y L ion ebook, “Integrating Salesforce.com into your Email Marketing.”) PREVIOUS NEXT
  • 24. Upload Email Files. 8 U plo We upload the HTML and text versions of the email to Vertical Write ad Em Response and revise. Write Subject Line. We generally a i l F i l e s. Su do this last, and put a lot of thought 9 bject Li into it. In our experience, the most opened emails have subject lines that touch on a common problem Deliver. ne or refer to a topic of general inter- . est. “The Power of Inspiration” st a n d headed our most opened enewslet- 0 ter, for instance. Te Test and Deliver. The delivery service will Revie w prompt you to test the Deliv lts. email. Proof it again, even su if you have changed just er y Re Review Delivery Results. one comma when upload- We all love looking at the ing the email files. stats to see who opened an email, who clicked on which links, and how effective one email is versus others. PREVIOUS PREVIOUS NEXT NEXT
  • 25. low Fol up. Follow up. The people who click through are gen- erally your best prospects, especially if you haven’t talked to them in a while. We call most of them to ask about their level of interest, invite them to an event, or send them more information. You may note that our method begins and ends with personal contact: a phone call or meeting. Nothing replaces personal contact. Email is a great way to stay in touch but no substitute for picking up the phone. PREVIOUS NEXT 5
  • 26. The Start of a Beautiful Relationship “Louis, I think this is the start of a beautiful friendship,” says Rick to Captain Renault at the end of Casablanca. Social media can be the same. It can spark interest that blooms into conversation and relationship, carried on in many different forms. As Scott Stephen, now head of digital at Playboy, put it dur- ing a panel discussion we sponsored: “My goal in an email is simply to start a relationship and to get their permission to speak with them over time through email or other means. You don’t go on your first date and ask someone to marry you.” Tim Ash extended that thought in his book, Landing Page Optimization, “Retention programs should seek to build on the initial permission with anticipated, personal, and relevant ongoing communications. Over time, as you earn the consumer’s trust and continue to provide value, you are granted higher levels of intimacy and permission in return.” The company or individual with a changing menu of compelling content earns—truly earns—a valuable return in the form of a community of people who are highly attracted to learning more about the company’s subject and, in turn, market offerings. PREVIOUS NEXT 6
  • 27. How Do You Get from Here to There? References “Better Ways to Collaborate” The Authentic Enterprise: Relation- “Keeping in Touch with Your Net- Landing Page Optimization, Tim http://www.economist.com/search/display- ships, Values and the Evolution of work,” Vilfredo Pareto’s law of in- Ash: story.cfm?story_id=E1_TVDQRRNS http://www.amazon.com/Landing-Page- Corporate Communications: come distribution: Hubs in Network http://www.awpagesociety.com/images/up- Optimization-Definitive-Conversions/ Science: Theory and Applications: 2009 Channel Preference Study, loads/2007/AuthenticEnterprise.pdf dp/0470174625 http://books.google.com/books?id=CQHdV Exact Target: zFFVG8Clpg=PA1ots=yO7n8GQXoOd http://email.exacttargt.com/Resources/ Network Science: The National q=network%20sciencepg=PA4#v=onepag Communications Power in the Whitepaper/2009_Channel_Preference_Sur- eqf=false Network Era Research Council vey.html “The Authentic Enterprise: Relationships, http://www.nap.edu/cata;pg.php?record_ id=11516 Network Buzz Moves through Email Values and the Evolution of Corporate Com- The Tipping Point: Malcom munications.” Scott Davis, senior partner at “Why Email No Longer Reigns,” an Prophet, a global consulting firm, refers to Gladwell Social Media Club of Chicago: article from Wall Street Journal: today’s communications environment as “the http://books.google.com/ http://www.socialmediaclub.org/chapter/ http://online.wsj.com/article/SB100014240 Network Era.”: books?id=MMlxzMNkE_0Cpg=PP1dq=ti chicago 52970203803904574431151489408372.html http://www.awpagesociety.com/images/up- pping+point+bookei=HRH8S9CzL4XYNZ loads/2007/AuthenticEnterprise.pdf Pz7f0Pcd=1#v=onepageq=tipping%20po int%20bookf=false OptionsHouse: Chart on Social Media’s influence http://www.optionshouse.com/ on Email Marketing: http://blog.800ceoread.com/2009/07/08/ http://www.emarketer.com/Reports/All/ welcome-to-the-network-era-an-essay-by- Network Science: Theory and Ap- Emarketer_2000643.aspx scott-davis/ plications: Ted G. Lewis: Share This: http://www.amazon.com/Network-Science- http://sharethis.com/ Applications-Ted-Lewis/dp/0470331887 eMarketer’s study on Gen Y and its The Value of Social Engagement, use of email and texting: http://www.emarketer.com/Article. “Power Law distribution”: Keith Share This: aspx?R=1007361 Hart, Professor of Anthropology http://blog.sharethis.com/2009/12/16/the- value-of-sharing-social-engagement/ Emeritus, Goldsmiths, University of London: http://thememorybank.co.uk/2010/02/01/ the-social-meaning-of-the-power-law/ PREVIOUS NEXT 7
  • 28. About Canright Communications Canright Communications is a Chicago-based firm that focuses on creating materials busi- nesses use to communicate their message in a way that ultimately closes sales. Canright produces content that inspires engagement with your network of prospects, customers, ven- dors, and employees. Our content marketing and sales communications becomes the elec- tricity that energizes the grid of initial contact, education, sale, service, and follow-up. We’re especially good at making complex technologies, ideas, and services easy to under- stand. So salespeople can help prospects make informed buying decisions. So marketing managers can generate leads and provide engaging ongoing contact through direct sales, email, and social media channels. So customer service representatives can educate and sup- port customers, especially with software and technology products. market sell educate inspire www.canrightcommunications.com collin@canrightcommunications.com christina@canrightcommunications.com 773 248-8935 Draft 2.0 June 2010 PREVIOUS NEXT 8