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Consulting toolkit saying it with charts
1.
CONSULTING TOOLKIT
Communicating your recommendation Saying it with Charts © 2007-2012 IESIES Development Ltd. All Ltd. Reserved © 2007-2012 Development Rights All Rights Reserved
2.
Over the years,
humans have expressed themselves in many different ways………… Sales spiked in the third quarter Machinery sales by Quarter in 2009 90 US$m 27.4 20.4 20.4 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Source: Annual Report Doc Ref: Cat005 Page: Powerpoint Chart © 2007-2012 IES Development Ltd. All Rights Reserved
3.
Charts are the
key medium of professional business written communication, so mastery will improve your career prospects To communicate your recommendations and the rationale clearly, your charts will need to be: • Designed to illustrate the message you want to convey • Easy to read • Professional • Engaging • And sometimes even creative © 2007-2012 IES Development Ltd. All Rights Reserved
4.
Charts are the
key medium of professional business written communication, so mastery will improve your career prospects A “GAME” PLAN FOR COMMUNICATION G oal What result do you want from your presentation? A udience Who are the audience, what are their concerns and agenda? Message What is the key message of your presentation? E ngagement How are you going to grab and hold their interest? © 2007-2012 IES Development Ltd. All Rights Reserved
5.
Presentations must be
designed to fit the situation TYPES OF PRESENTATION Factual Private Equity M&A Proposal Tour Guide Consulting Data Heavy Data Light Case Study Board Update Business Sales Pitch Our Recommendation Focus Analyst Meeting Business Plan Recognition/Awards Emotional Source: Professor MacEachern © 2007-2012 IES Development Ltd. All Rights Reserved
6.
The most important
step in creating a chart is to decide what you want to say Craft the message •What do I want to say? Illustrate the message •Is it Data or Concept? (or both) Simplify •If data: • What type of •Have I eliminated comparison? all visual “noise”? • What type of Be creative basic chart? •How can I engage the reader? © 2007-2012 IES Development Ltd. All Rights Reserved
7.
The most important
step in creating a chart is to decide what you want to say Craft the message •What do I want to say? © 2007-2012 IES Development Ltd. All Rights Reserved
8.
Writing a good
message is a very valuable skill you will build with practice and feedback Your message should…. ….be the one thing you want your audience to remember about the chart ….stand-alone, even without the rest of the chart ….be one line, or at maximum two lines long ….be written in a full sentence ….be as punchy as you can make it ….include key numbers where appropriate ….fit directly into your storyline •Only one message per chart!!! © 2007-2012 IES Development Ltd. All Rights Reserved
9.
Your chart-making skills
will improve with practice CLASS EXERCISE In pairs, craft messages for these charts © 2007-2012 IES Development Ltd. All Rights Reserved
10.
The most important
step in creating a chart is to decide what you want to say Craft the message •What do I want to say? Illustrate the message •Is it Data or Concept? (or both) •If data: • What type of comparison? • What type of basic chart? © 2007-2012 IES Development Ltd. All Rights Reserved
11.
There are three
broad types of chart TEXT • This is the main point • This is a sub-point - This backs up the sub-point - This backs up the sub-point - This backs up the sub-point • This is a sub-point - This backs up the sub-point - This backs up the sub-point - This backs up the sub-point • This is a sub-point - This backs up the sub-point - This backs up the sub-point - This backs up the sub-point DATA CONCEPT 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr © 2007-2012 IES Development Ltd. All Rights Reserved
12.
Use the layout
to help communicate concept charts TYPES OF CONCEPT CHART WHEN WHERE © 2007-2012 IES Development Ltd. All Rights Reserved
13.
There are 6
basic forms of data chart 45 40 35 30 25 20 15 10 5 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr COLUMN LINE 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 4th Qtr 3rd Qtr 2nd BAR PIE Qtr 1st Qtr TABLE DOT (X-Y) Size Share 100 Segment A 180 25% 80 Segment B 65 15% 60 Segment C 105 5% 40 20 0 0 2 4 6 8 10 © 2007-2012 IES Development Ltd. All Rights Reserved
14.
To determine what
sort of data chart to use, first consider what sort of comparison you are making You can compare: • Components • Items • Across Time • Frequency • Correlation What type of comparison are these? • Outsourcing is 25% cheaper than in-house production • Sales drop 25% for every 10% increase in price • We have a market share of 25% • Revenue has grown 25% over the last 2 years • Average tenure of staff is 3 years, with 80% between 1 and 5 years © 2007-2012 IES Development Ltd. All Rights Reserved
15.
Choose a chart
that matches the data you want to show FINDING THE RIGHT CHART 020910 Chris Doran © 2007-2012 IES Development Ltd. All Rights Reserved 14
16.
The most important
step in creating a chart is to decide what you want to say Craft the message •What do I want to say? Illustrate the message •Is it Data or Concept? (or both) Simplify •If data: • What type of •Have I eliminated comparison? all visual “noise”? • What type of basic chart? © 2007-2012 IES Development Ltd. All Rights Reserved
17.
After you have
drafted your chart, you should try to simplify to illustrate the message with the least visual “noise” © 2007-2012 IES Development Ltd. All Rights Reserved
18.
Try to reduce
numbers, stack rankings to make it easy on the eye and use shading/colour to highlight the message © 2007-2012 IES Development Ltd. All Rights Reserved
19.
Simplify your charts
as much as possible, so the message “jumps out” • Cut out all visual “noise” – Data/Numbers that does not illustrate the message – Duplication (e.g. numbers and a scale) – Make numbers easy to digest (e.g. $6.3m, not $6274966) – Attract the eye to key information – e.g. C.A.G.R % • Keep wording to the point, avoid complex phrases • Use consistent, professional fonts and layouts • Use layout, diagrams and pictures rather than text Your job is to require the reader do the LEAST POSSIBLE WORK to understand the chart! © 2007-2012 IES Development Ltd. All Rights Reserved
20.
You know you
have a good chart when your granny can understand the point within 10 seconds 020910 Chris Doran © 2007-2012 IES Development Ltd. All Rights Reserved 19
21.
The most important
step in creating a chart is to decide what you want to say Craft the message •What do I want to say? Illustrate the message •Is it Data or Concept? (or both) Simplify •If data: • What type of •Have I eliminated comparison? all visual “noise”? • What type of Be creative basic chart? •How can I engage the reader? © 2007-2012 IES Development Ltd. All Rights Reserved
22.
We will use
a standard template for our charts This is the LEAD or MESSAGE It states the conclusion you want the This is the TITLE reader to remember from this chart It explains what Sales spiked in the third quarter the data is Machinery sales by Quarter in 2009 This is the DATA US$m 90 It illustrates the MESSAGE 27.4 20.4 20.4 This is the SOURCE 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Source: Annual Report It documents Doc Ref: Cat005 Page: where the data came from Why do Management Consultants use standard templates? © 2007-2012 IES Development Ltd. All Rights Reserved