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Recommended Electronic Filing Structure (Organization and Development)

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Ken Matthews
Ken Matthews

This presentation has been prepared to aide in the organization of electronic files located within an ERA (Electronic Records Application) or DMA (Document Records Application). The goal is to provide a foundation upon which one can use to develop records management skills in the areas of organization and preservation of electronic files. Applying these skills will foster a Records Management environment where (ESI) Electronically Stored Information may effectively stored, searched, and retrieved.

TechnologieBusiness
1 von 19
Ken Matthews
[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Specific Office/Function Records Strategic Objectives Case Files Subject Files Records Management
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
SUBJECT FILES (ADMINISTRATIVE) ADMINISTRATIVE PROCUREMENT TRAVEL PERSONNEL GENERAL SERVICES FISCAL BUDGET
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
SUBJECT FILES (Program Background, Support and Development) Economic and Financial Affairs Information and Mass Communication Legislative and Legal Organizations, Committees, and Meetings Loans, Guaranties, Private Enterprise Program Development, Evaluation, and Research
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Subject Files (Programs) Agriculture Democracy and Governance Education Industrial Development Health and Sanitation Food for Peace Science and Technology Public Administration Transportation (as a Sector) Training (Pertaining to Participants) Social and Industrial Development
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[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
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[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
(YOUR OFFICE) ADMINISTRATIVE Subject Files PROGRAM BACKGROUND, DEVELOPMENT, AND SUPPORT Subject Files PROGRAMS Subject Files SPECIFIC OFFICE/FUNCTION RECORDS STRATEGIC OBJECTIVES CASE FILES
 

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Recommended Electronic Filing Structure (Organization and Development)

  • 2.
  • 3.
  • 4. Specific Office/Function Records Strategic Objectives Case Files Subject Files Records Management
  • 5.
  • 6.
  • 7.
  • 8. SUBJECT FILES (ADMINISTRATIVE) ADMINISTRATIVE PROCUREMENT TRAVEL PERSONNEL GENERAL SERVICES FISCAL BUDGET
  • 9.
  • 10. SUBJECT FILES (Program Background, Support and Development) Economic and Financial Affairs Information and Mass Communication Legislative and Legal Organizations, Committees, and Meetings Loans, Guaranties, Private Enterprise Program Development, Evaluation, and Research
  • 11.
  • 12. Subject Files (Programs) Agriculture Democracy and Governance Education Industrial Development Health and Sanitation Food for Peace Science and Technology Public Administration Transportation (as a Sector) Training (Pertaining to Participants) Social and Industrial Development
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  • 18. (YOUR OFFICE) ADMINISTRATIVE Subject Files PROGRAM BACKGROUND, DEVELOPMENT, AND SUPPORT Subject Files PROGRAMS Subject Files SPECIFIC OFFICE/FUNCTION RECORDS STRATEGIC OBJECTIVES CASE FILES
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