2. “Academic libraries have the responsibility for
advancing and sustaining their role as partners in
educating students, achieving their institution’s
missions, and positioning libraries as leaders in
assessment on their campuses.”
“…demonstrate their value and document their
contributions to overall institutional effectiveness…”
http://www.ala.org/acrl/standards/standardslibraries
3. Summer Library Activity
• Public Service
• Direct contact with students
and faculty (includes virtual
students and online
communications)
• Technical Service
• Support, maintain and initiate
work processes, workflows and
products vital to the Library’s
existance
• Large Scale Projects
• Support the efficiency,
effectiveness, and sustainability
of the Library
4. Public Service
• Circulation and Reserve
• Reference
• Inter-library Loan
• Periodicals
• Special Collections and Archives
• Government Documents
• Library Administration
• Learning Commons (closed in the summer)
Proctoring exams, virtual student support, authoring of LibGuides,
supporting student and faculty research, student employment
5. The Numbers (Public Service)
• Interaction with students has more than doubled in the
past three summers
• Virtual student reference questions has gone from 172 to 476
• Inter-Library loans
• 2000 transactions, 10,180 lending and borrowing transactions during the
entire year
• LibGuides were viewed 1387 times (Summer 2011)
• 900 federal, state and foreign documents and U.N.
documents were processed by Government Documents
• Gov. Docs bulk imported and processed more than 3000
online and paper federal document publications
6. Technical Services
Business functions such as
• Payment of vendor invoices
• on-going budget analysis
• adherence to State of Kansas and FHSU policy guidelines for
budget control and auditing
• preparation of data for IPEDS and accreditation reports,
Processing and cataloging of print and online resources
Management of online resources (databases)
System administration
Digital Collections Management
7. Technical Services
• Acquisitions
• (processing invoices, budget, fiscal year end and new year processes)
• Cataloger
• (adding books to the collection, weed and repair damaged books,
processing items)
• Digital Collections Staff
• (Optimal character recognition to yearbooks, digitization of yearbooks
and theses)
• Electronic Resources and Serials Librarian
• (processing of numbered print monographic series publications, and
serial publications
• Systems Administration
8. Electronic Resources/Serials
Forsyth Library subscribes to over 110 databases, providing electronic access via the internet to
more than 50,000 journal titles and 7,000+ e-books.
The ER/S librarian works to ensure unhindered access to these resources for the university’s
authorized users. Forsyth Library has made a commitment to move its purchase of monographic
materials to electronic platforms as available. This new focus expands the range of materials the
ER/S Librarian will manage (trial, licensing, access management).
The following is sample usage of seven of the library’s major database packages between May
and August 2011, with approximate yearly costs*:
*(Total database expenditures for FY11 totaled more than $255,000.00)
Database Total Searches Full Text Articles Requests Subscription Fee
EbscoHost Databases 13,942 2,254 27,123.00
ProQuest Databases 21,737 4,321 29,419.00
Wilson Omnifile 11,975 3,755 10,647.00
Lexis Nexis Academic 12,709 3,547 18,033.00
Universe/Statistical Universe
Sage Premier 969 4239 28,905.00
JStor 13,050 3113 7,600.00
Science Direct 13,951 1,360 12,211.00
9. For FHSU to realize optimum usage of electronic resources, the
access must be managed consistently and regularly.
From May to August 2011 (and as a part of year-long support of library operations) the
ER/S Librarian mediated issues regarding access of electronic resources for
approximately 25 databases.
Access Issues Ref. Desk Inquiries Product Activation
Broken URL’s; turnaways, Patron access inquiries BBAS
unresponsive databases, requiring technical RCL
authentication assistance
27 13 2
10. Summer 2011 Projects
Inventory of 213,000 items
Shelf reading and inventory control process(all staff and
student employees)
Corrected information errors in the ILS
Collection Development policy
• Review of electronic resources/applications to assist in
collection analysis and resource selection
Migration began to the new discovery and integrated
library system (all staff)
11. Inventory Project Numbers
Number of Volumes 213,000
Number of Missing Volumes 40,000
Number of Located Volumes 32,000
Number of items lost during migration 8,000
from NOTIS ILS to Voyager ILS
12. Summer 2012
Implement migration from Aquabrowser to Primo
Integrate authority control into standard processes
Institute new workflows
Establish and implement processes for migration from
Voyager to Alma
Train library staff about Primo and Alma funtionality
Interlibrary Loan is made up of both a borrowing and lending side. This department borrows research materials (that are not part of Forsyth Library’s holdings) primarily for faculty and also graduate students, often working on dissertations, during the summer months. In turn, Interlibrary Loan lends a variety of research materials (e-journal and print journal articles, books, dissertations, government documents, reference materials, microfilm, microfiche, and audio-visual materials) to not only the other Kansas Regents’ libraries, but to academic libraries across the U. S., Canada, and overseas.
15000 books in 2011
Time spent on these issues varied widely from as little as five minutes to request definition of a URL in our EZProxy configuration file (provides secured, authenticated access to licensed content), up to one hour changing URLs on FHSU web pages for database platform changes (e.g. Wilson databases acquired by Ebsco; ProQuest platform change); from 15 minutes visiting with a sales rep about a product, to the equivalent of 5-10 days of work to participate in a resource demonstration, set up trial of the product, negotiate terms/licensing, activation of the product, and training in its use (e.g. BBAS/RCL). Resolution of platform specific access problems varied in the amount of time spent, dependent upon the nature of the problem – e.g. vendor software vs. FHSU account profile. As part of regular, year-long duties, during Summer 2011 the ER/S librarian oversaw the processing of 161 numbered monographic series publications, and 193 serial publications. Other ongoing operational library support included the supervision and direction of the mending of 145 damaged library materials; development of video tutorials for mending practices; and processing of 300 periodicals for binding.
Clean up and remediation of items, reclassification from Dewey to LOC, listing of bib records with no holdings, list of holdings with no items, wrong or missing barcodes, reinstatement of holdings, relinking of items to holdings, location of missing resources
