Chapter 4 Slides

Chapter 4:
Establishing Policies and
Procedures
Planning and Administering Early Childhood Programs
Tenth Edition
Nancy Freeman
Celia A. Decker
John R. Decker
Prepared by:
Nancy K. Freeman
Tere Holmes
Kris Curtis

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Freeman/Decker/Decker, Planning and Administering Early Childhood Programs, 10e
© 2012, 2008, 2005, 2001, 1995 by Pearson Education, Inc. All Rights Reserved
Regulations, Policies & Procedures
are linked
• Policies & Procedures Address:
○ Laws
○ Regulations
○ Standards
• Reflect reliance on the field’s Code of Ethical
Conduct

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Policies
• Specific plans for achieving particular goals
• They describe:
○ What is to be done by whom
○ Expectations of employment
○ Rules participating families are expected to follow

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Procedures
• Specific strategies for complying with established
policies
○ Steps to reaching goals
○ May include forms to accomplish tasks
○ Some apply to all program personnel
○ Some apply only to administrators
○ Some apply to families

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The Staff Manual Addresses
•Job descriptions
•Terms of employment
•Employees’ rights & responsibilities
•Puts employees on notice they are to
comply with laws, regulations & standards
and the NAEYC ode of Ethical Conduct

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Family Handbook
• Provided to all participating families
• May be posted on the program’s website
• Includes information about:
○ Program’s operations, policies and procedures
○ Specifics about day-to-day operations
○ The program’s reliance on the NAEYC Code of Ethical
Conduct

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Administrative Manual
• It is NOT widely circulated
• Addresses topics such as:
○ Employees’ salaries, raises
○ Waiting list policies
○ Termination procedures
○ Discretionary benefits
○ How the annual calendar is developed
• Reflects reliance on the NAEYC Code of Ethical
Conduct AND its Supplement for Program
Administrators

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Licensing often requires that Staff
Manuals include these written policies:
• Job qualifications including education & experience
• Essential job functions
• Staff performance evaluation procedures
• Termination procedures
• Some states now require emergency plans

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Licensing often requires that Family
Handbooks include these written policies
• Ages of children served
• Hours and days of operation
• Procedures for releasing children at the end of the
day
• Procedures for handling illnesses

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Licensing requirements for Family
Handbooks (continued)
• Procedures for notifying families about field trips
• Notification that child care providers are mandated
reporters of suspected child abuse and neglect
• Accepted forms of discipline

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Who develops policies and procedures?
• Owner/ operator develops them in small family-run
centers.
• Board of directors or advisory committee works
with the director to develop them for centers
sponsored by churches, community organizations,
universities, etc.
• Boards develop them in large chains and
franchises, Head Start, and public school programs.

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Characteristics of workable polices and
procedures:
• Conform with state laws & regulations, accreditation
standards, and funding agency policies
• Address many common situations
• Staff manual and family handbook are consistent
• Are relatively constant

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Characteristics of workable polices and
procedures: (continued)
• Are readily available
• Should be followed consistently
• Are reviewed regularly and modified as needed
• They make the director more efficient

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Categories of policies and procedures in Staff
Manuals and Family Handbooks
• Program overview
• Program services
• Administrative structure
• Personnel policies – e. g. job descriptions &
qualifications, staff training requirements,
performance review guidelines & timeline
• Specifics about services to children – e.g. eligibility,
group size, enrollment options, assessments used,
naptime provisions

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Categories of policies and
procedures (continued)
• Provisions to protect participants’ health and safety
• Descriptions of business, budget, and financial
practices
• Descriptions of the records kept on employees and
children and who has access t them
• Ways the program interacts with families
• Policies that apply to public relations and marketing
efforts

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How are Staff Manuals & Family Handbooks
the Same? And how are they Different?
• Many topics are the same – e.g. ages served and
hours of operation
• Specificity varies on some topics – e.g. more detail
on personnel policies in the Staff Manual
• Emphasis varies – e.g. staff qualifications

Chapter 4 Slides

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