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Master Seller Webinar: Get more out of Google Docs Presented by: Jonathan Rochelle Presentation will be posted on the Solution Providers site: apps.gepportal.com/learn-to-sell/webinar-archives For audio, please join the teleconference: 866-469-3239, see 'info' tab for attendee number and global call-in numbers

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Agenda How can I expand Google Docs? Overview of Google Apps Script What's cool in Google Docs? Features and functionality What's Google Docs? Overview and competitive positioning

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Google Docs: a world without attachments <ul><ul><li>Collaborate without the hassle of attachments: one document, multiple editors </li></ul></ul><ul><ul><li>Securely control access to your information </li></ul></ul><ul><ul><li>Works across platforms – it’s all in the browser so you can access your docs anytime, anywhere </li></ul></ul>docs.google.com

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With Google Docs you can create... Documents

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With Google Docs you can create... Spreadsheets

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With Google Docs you can create... Presentations

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Key Benefits <ul><ul><li>Real-time, simultaneous editing with multiple users, improves team productivity. </li></ul></ul><ul><ul><li>Find and Organize your content in one place - everyone sees the most up to date version </li></ul></ul><ul><ul><li>Revision history allows you to recover previous versions </li></ul></ul><ul><ul><li>Single current version - no need for email attachments. No proliferation of copies & versions. </li></ul></ul><ul><ul><li>Controlled collaboration - to specific people, groups or whole domains - per file or folder </li></ul></ul><ul><ul><li>Online storage means you won't lose documents if your hard drive crashes or laptop gets stolen </li></ul></ul>

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Interoperability and Sharing <ul><ul><li>Data Liberation Front - we make it easy to get your content in and out of Google Docs </li></ul></ul>Leverage the power of the web as a platform for collaboration

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Interoperability and Sharing <ul><ul><li>Data Liberation Front - we make it easy to get your content in and out of Google Docs </li></ul></ul><ul><ul><ul><li>Import files easily with multi-file uploader </li></ul></ul></ul>Leverage the power of the web as a platform for collaboration

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Interoperability and Sharing <ul><ul><li>Data Liberation Front - we make it easy to get your content in and out of Google Docs </li></ul></ul><ul><ul><ul><li>Import files easily with multi-file uploader </li></ul></ul></ul><ul><ul><ul><li>Export files in three steps - &quot;convert, zip and download&quot; up to 500 MB (~20,000 typical files) </li></ul></ul></ul>Leverage the power of the web as a platform for collaboration

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Interoperability and Sharing <ul><ul><li>Data Liberation Front - we make it easy to get your content in and out of Google Docs </li></ul></ul><ul><ul><ul><li>Import files easily with multi-file uploader </li></ul></ul></ul><ul><ul><ul><li>Export files in three steps - &quot;convert, zip and download&quot; up to 500 MB (~20,000 typical files) </li></ul></ul></ul><ul><li> </li></ul><ul><ul><ul><li>Support s traditional file formats: .doc, .xls, .csv, .ppt, .txt, .html, .pdf, and others </li></ul></ul></ul>

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Interoperability and Sharing <ul><ul><li>Data Liberation Front - we make it easy to get your content in and out of Google Docs </li></ul></ul><ul><ul><li>Share your docs with others and control the type of access for each person </li></ul></ul>

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Interoperability and Sharing <ul><ul><li>Data Liberation Front - we make it easy to get your content in and out of Google Docs </li></ul></ul><ul><ul><li>Share your docs with others and control the type of access for each person </li></ul></ul><ul><ul><li>Works across browsers on PC, Mac, and Linux computers </li></ul></ul>

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Interoperability and Sharing <ul><ul><li>Data Liberation Front - we make it easy to get your content in and out of Google Docs </li></ul></ul><ul><ul><li>Share your docs with others and control the type of access for each person </li></ul></ul><ul><ul><li>Works across browsers on PC, Mac, and Linux computers </li></ul></ul><ul><ul><li>3rd party products expand capabilities beyond what Google provides - http://google.com/enterprise/marketplace </li></ul></ul>Leverage the power of the web as a platform for collaboration

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Competitive Positioning Points <ul><ul><li>Google Docs really is a productivity suite - not just creation of content which can be emailed or posted on a shared drive. It truly improves the productivity of teams. </li></ul></ul><ul><ul><li>Google Docs should meet the content creation needs of most users. Power users might still require desktop licenses. </li></ul></ul><ul><ul><li>Removes security concerns of emailed/copied versions on every desktop (i.e. attachments must be downloaded to view) </li></ul></ul><ul><ul><li>Organize your world of information and make it more accessible and useful. Access from anywhere makes a huge difference in today's work environment. </li></ul></ul>

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Agenda How can I expand Google Docs? Overview of Google Apps Script What's cool in Google Docs? Features and functionality What's Google Docs? Overview and competitive positioning

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Forms <ul><ul><li>Easily create a form </li></ul></ul>

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Forms <ul><ul><li>Easily create a form </li></ul></ul><ul><ul><li>Responses are automatically added to a spreadsheet </li></ul></ul><ul><ul><li>No sign-in required </li></ul></ul>

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Forms features <ul><ul><li>Use compact grid format </li></ul></ul>

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Forms <ul><ul><li>Use a compact grid format </li></ul></ul><ul><ul><li>Add page breaks and go to page </li></ul></ul>

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Forms <ul><ul><li>Use a compact grid format </li></ul></ul><ul><ul><li>Add page breaks and go to page </li></ul></ul><ul><ul><li>Choose from a gallery of cool themes </li></ul></ul>

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Forms <ul><ul><li>Use a compact grid format </li></ul></ul><ul><ul><li>Add page breaks and go to page </li></ul></ul><ul><ul><li>Choose from a gallery of cool themes </li></ul></ul><ul><ul><li>Generate summary charts in one click </li></ul></ul>

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Drawing tool <ul><ul><li>Create and insert rich colorful drawings </li></ul></ul><ul><li> </li></ul><ul><ul><li>Work alone or collaborate with others on a drawing </li></ul></ul>

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Template Gallery <ul><ul><li>Commonly used templates </li></ul></ul><ul><li> </li></ul><ul><ul><li>Use an existing one or create your own </li></ul></ul>docs.google.com/templates invitations invoices fax cover letters mailing labels calendars

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Templates Gallery: Re-usable, Branded Assets <ul><ul><li>Templates Gallery includes &quot;Domain Templates&quot; to share common forms across a company </li></ul></ul>

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Folder Sharing <ul><li>It's easy... </li></ul><ul><ul><li>Add items to a folder </li></ul></ul><ul><ul><li>Share the folder with others </li></ul></ul><ul><ul><li>When you add a new item to the shared folder, it will automatically be shared </li></ul></ul>

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Translate Your Documents <ul><ul><li>Communicate and collaborate with global teams </li></ul></ul><ul><ul><li>Works in Documents and Spreadsheets </li></ul></ul>

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Connections to Gmail through Labs <ul><ul><li>Get previews of documents, spreadsheets and presentations right in your email </li></ul></ul>

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Connections to Gmail through Labs <ul><ul><li>Get previews of documents, spreadsheets and presentations right in your email </li></ul></ul><ul><li> </li></ul><ul><ul><li>Google Docs gadget - add a box in the left column to display all your Docs </li></ul></ul>

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Other Web Capabilities Integrated in Google Docs <ul><ul><li>Search the web using selected content </li></ul></ul><ul><ul><li>Spreadsheet Gadgets for image/web search, non-standard and animated charts, Maps, and other customizable data visualizations </li></ul></ul><ul><ul><li>Import Data live into a spreadsheet using HTML, XML, CSV, RSS/Atom </li></ul></ul><ul><ul><li>AutoFill includes &quot;Magic fill&quot; to generate related data lists </li></ul></ul><ul><ul><li>Lookup data on the web using the GoogleLookup formula/function </li></ul></ul><ul><ul><li>Lookup stock prices using GoogleFinance function </li></ul></ul>

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Agenda How can I expand Google Docs? Overview of Google Apps Script What's cool in Google Docs? Features and functionality What's Google Docs? Overview and competitive positioning

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Custom development options for Google Docs <ul><ul><li>Google Data APIs </li></ul></ul><ul><ul><ul><li>Documents List API </li></ul></ul></ul><ul><ul><ul><li>Spreadsheets API </li></ul></ul></ul><ul><ul><li>Spreadsheet Gadgets API </li></ul></ul><ul><ul><ul><li>Custom visual capabilities </li></ul></ul></ul><ul><ul><ul><li>Within spreadsheets or iGoogle or gadget containe </li></ul></ul></ul><ul><ul><li>Google Visualization API </li></ul></ul><ul><ul><ul><li>Spreadsheets as a data source </li></ul></ul></ul><ul><ul><li>Lightweight options: </li></ul></ul><ul><ul><ul><li>Custom Templates </li></ul></ul></ul><ul><ul><ul><li>Custom HTML/JS Forms </li></ul></ul></ul><ul><ul><ul><li>Custom spreadsheets with data-import functions </li></ul></ul></ul><ul><ul><li>Google Apps Script </li></ul></ul><ul><ul><ul><li>&quot;Code-and-go&quot; javascript within a spreadsheet </li></ul></ul></ul><ul><ul><ul><li>Access to mail, calendar, contacts, translation, etc. </li></ul></ul></ul><ul><ul><ul><li>Custom Functions or Workflow Automation </li></ul></ul></ul>

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Google Apps Script <ul><ul><li>Initiated from within Spreadsheets - web-based editor </li></ul></ul><ul><ul><li>Create custom functions or workflow automation </li></ul></ul><ul><ul><li>No &quot;start-up&quot; effort to set up development environment </li></ul></ul><ul><ul><li>Server-side Javascript - hosted on Google servers </li></ul></ul><ul><ul><li>Access to other Apps services and objects: </li></ul></ul><ul><ul><ul><li>Spreadsheets </li></ul></ul></ul><ul><ul><ul><li>Mail </li></ul></ul></ul><ul><ul><ul><li>Calendar </li></ul></ul></ul><ul><ul><ul><li>Contacts </li></ul></ul></ul><ul><ul><ul><li>+ Translation, Finance, URLfetch (http) </li></ul></ul></ul><ul><ul><li> Strong authorization model </li></ul></ul><ul><ul><ul><li>user must authorize script for specific capabilities </li></ul></ul></ul><ul><ul><li>Help: http://www.google.com/google-d-s/scripts/scripts.html </li></ul></ul>