This brief slide deck discusses the basics of using a content management system, particularly Joomla, to update your website. Covers: - Advantages of a CMS - Basic Joomla Methodology - Content Management Best Practices

1. Joomla Training
Using a Content Management System to
Update Your Website

2. What is a Content
Management System (CMS)?
Allows you to access all of your content in an
organized fashion.
Makes it easy to make changes to existing content
or add new content.
A content management system is conceptually
distinct from the design of your website.

3. Joomla
Joomla is simply a content management system
that is completely web-based.

4. Advantages of Web-Based
Content Management
Edit your website wherever you have an internet
connection.
Since Joomla is on the web, there is no need to download any
programs to your computer.
Enable multiple users.
You can easily split up the task of managing site content
among different users.
Different users can be given different permission levels.

5. Advantages of Web-Based
Content Management
Changes are instantly reflected on the website
when you update content using the Joomla system.
No need to wait for a web developer or anyone
else- you can update your content the minute you
are ready.
You have more control over the formatting of your
content and can make changes to reflect exactly
what you want.

6. Using a CMS
SOME KEY CONCEPTS
Front-End: The visible part of your website that
everyone sees when they type in your address.
Back-End: The part of your website that requires a
password to access. It is not visible to regular
visitors of your website, but it is where you as the
administrator make all the changes to the content
and appearance of the front-end.

7. Using a CMS
THE CONTENT MANAGEMENT PROCESS
When using Joomla to manage your content, it’s
always helpful to have two tabs or webpages open
at once - the back-end where you are making
changes, and the front-end where the changes are
reflected.
As you make changes, frequently switch to the
front-end view and refresh the page to see how
the changes you are making appear on your
website.

8. BACK-END
FRONT-END

9. Using a CMS
JOOMLA TERMINOLOGY
Article: An individual page on your website. Articles
contain content in the form of text, pictures, videos, etc.
Menu: A link to a specific article. Menus are commonly
located across the top of the website or on the left-hand
side.
REMEMBER: Creating content (articles) isn’t enough for
a functioning website - users need a way to find the
content. Articles allow you to create content, menus
allow you to link to this content, therefore ensuring that
users can find it.

10. Using a CMS
MENUS ARTICLES

11. Using a CMS
JOOMLA TERMINOLOGY
Module: A small extension on your website that can be
easily moved around the website. There are many types
of modules, some of which feature automatically
updating content.

12. Using a CMS
USERS AND PERMISSIONS
Users: Anyone who has been given access to the
back-end where changes can be made.
Permission Level: Determines how much authority a
particular user has to change the site. The highest
level with all rights is a ‘Super Administrator.’
Joomla allows you to create as many users as you
wish. These users can be given different permission
levels.

13. Using a CMS
USERS AND PERMISSIONS
LOGIN
INFO
PERMISSIONS

14. Using a CMS
THE CONTENT MANAGEMENT RESPONSIBILITIES
Managing content on a robust website that is
frequently updated can be a major challenge.
Dividing responsibilities between different
individuals can be very helpful.
However, having a smaller-size team that is
primarily responsible for web content will reduce
the possibility of mistakes.