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Indiana State University




Project Management Plan
In partial fulfillment of the requirements for CIMT
687: Leading and Managing Technology Resources
in Educational Settings
Submitted by: Group 2: Andrea Boehme, Amena Alahmad,
Safaa Almohammedsalem, Ohoud Al Radhi, Shaimaa AlHarbi




                                               [Year]
1


                                             Executive Summary
            Inspired by the idea that learning is most forceful when it is fun, we created a web site.

E-Learning is one of the best means of education in modern times because it has many benefits

and it helps to enter the information in the children mind faster and better than any other

educational means. E-learning is diverse areas where it helps to promote education in all schools

and universities, bringing a feature and a special luster make classroom more useful and fun

(Fichter, 2002)1.

            From this standpoint we designed this site and created two sections for children who are

aged 8 to 11 to get them know the Human Body Systems and Water Cycle.

            In this website, we have added a lot of pictures and videos about the human body so we

expect them to identify a number of body organs and their functions, explain how the respiratory

system works. Children would be able to identify the first and last part of the digestive system,

understanding the circulatory system and its functions and the excretory system and the

relationship with undigested foods.

            Also we recognize the need to prepare the children to learn about water cycle so they will

know the meaning of it, how rain is formed, the type of clouds that contain water in the form of

vapor and how water falls on Earth and what is the source of most earth’s water. Children should

also know how evaporation takes place and the causes of evaporation. Understand that although

water is critical in the environment, but people's actions may affect the water cycle.

We believe that the early years of children help form their personality, so we need to develop

better ways to protect the education of today's children because they are the voice of tomorrow.




1Fichter, D. (2002). Intranets and elearning: A perfect partnership. Online, 26(1), 68-70. Retrieved from
http://ezproxy.indstate.edu:2048/login?url=http://search.proquest.com/docview/199956582?accountid=11592
2


                                         Business Case
       The creation of this e-book will fulfill a need in American education. As described in the

project charter, STEM education is an aspect of education that we need to improve. By giving

kids access to quality materials that engage and excite them, this may bolster their interest in

STEM subjects and cause them to pursue the discipline in their later years.


       The cost to achieve this for Team 2 is time. Finding and incorporating quality videos and

images and creating the website are the main issues. However the benefits of these mediums

have been proven. Education depends on various resources: reading, writing, listening and

visualization. Each one has its way to send an educational message. The visual sense is really

effective in child education, especially, if its correlates with other senses. Generally speaking,

pictures and other visuals tools are found to be the most effective, most abundant, and the

cheapest way of teaching. Even if the child speaks another language or has disability that makes

his/her communication difficult, we can use image as a way to communicate and convey our

message. The main purpose is to encourage and improve the visual perception of children. But

unfortunately, instructors are underutilizing this useful resource. Used relevantly, pictures can

get the children’s attention because the colors, or art, can not only demonstrate a topic or theme,

but also can help to provide an experience based on what children require in order to make the

topic more interesting, exciting, and enjoyable. In our project, we replaced the old pictures with

different pictures that contain attractive colors and drawn in comic like and modern manner.

These pictures will be our pathway to touch the children’s minds. Even though these pictures

have advanced topics like respiration, water cycle, and blood circulation; it will be easy for them

to remember the topics.
3


         Videos also add another benefit. It has been found that students who watch videos

“understand concepts more rapidly and are more enthusiastic about what they are learning. With

video as one component in a thoughtful lesson plan, students often make new connections

between curriculum topics, and discover links between these topics and the world outside”

(NTTI)2. Usually, children enjoy this kind of learning because it is fun and educational at the

same time. Another strength in the use of video is that students must employ two of their five

senses: hearing and sight. This will better encode the information to help children remember the

material for a long time. Video is also helpful in instruction because it helps to “illustrate

complex, abstract concepts...that can’t be done in class” (NTTI). We found good videos that

explain the human body and water cycles simply. We will also add narration to one video we

found to enhance it.


         Measuring the costs of these media (our time) versus the educational benefits we can see

that this is a useful endeavor.




2NTTI. (n.d.) National Teacher Training Institute. Retrieved March 1, 2013, from
http://www.thirteen.org/edonline/ntti/resources/video1.html
4

                                                      Stakeholder Analysis
Person/Group              Description                Impact on project             Communication Events            Communication Method
                 Instructor for the Class.         Will have final approval     Dr. Boileau will be updated at   ISU email, Google Docs
                                                   of project. And will be      all milestone events, and        comments
  Dr Boileau
                 Sponsor                           ultimate judge the quality   when project guidelines are
                                                   of the work                  unclear to the team.
                 Safaa, Amena, Shaimaa,            Will create all work            Each class the group will     Amongst group: Gmail,
                 Ohoud, Andrea                     material.                    meet to evaluate project         Google Docs comments, ISU
                                                   Responsible for meeting      progress, set new goals for      email
                 Main creator of material          requirements.                the week, and clarify
   Team 2                                                                       expectations.
                                                                                   Throughout the week
                                                                                informal emails and
                                                                                document comments will be
                                                                                used to create consensus.
                 Target Audience                   Creating product to meet     After the website has been       Informal face to face
                                                   their needs/wants.           created we will seek the input   conversation during
  Elementary     The our target learners will be   Assessments will be used     of children who are in our       assessment of product by
   Students      students in 5 and 6 grade (k-     to change the product if     target audience.                 Amena and Ohoud
                 5& k-6)                           needed.

                 Tertiary Client                   No formal impact. They       Formal presentation at the       PowerPoint presentation
                                                   will be observers during     end of project.
                                                   the final presentation.
  Students in                                      Questions asked during
CIMT 687 Class                                     class time may better
                                                   inform the group on
                                                   instructor expectations.
5


                                          Project Charter
       This project charter authorizes Team 2 (Shaimaa, Ohoud, Safaa, Amena, Andrea) to

create a website for Dr. Boileau to meet the requirements of CIMT 687.

                                               Contract
       There is no formal contract for this project. Requirements and expectations for the

project have been stated in the class syllabus and rubrics. Product requirements are set by the

group and have been described in the product scope description.

                                         Statement of Work

                                             Project Need

       Firstly, this project is being created to meet the requirement of CIMT 687 Leading and

Managing Educational resources. Secondly, the e-book/website being created is for elementary

aged students (specifically grades 5 and 6) who wish to learn independently about science. The

need to increase Science Technology Engineering and Mathematics (STEM) education has been

emphasized by President Obama. This was in response to, among other studies, a 2006

international assessment of science literacy that ranked The United States 21st out of 30 in the

ranking of developed countries (Educate to Innovate)3. It is our hope that by creating a fun and

interactive product, we can spark elementary aged student’s interest in STEM disciplines.

                                     Project Scope Description

       In order to meet the need for an interactive science resource, and to meet the

requirements of the course, we will create an e-book utilizing Google Sites and the information

from the Water Cycle and Human Body Systems sections of




3Educate   to innovate. (n.d.). Retrieved from http://www.whitehouse.gov/issues/education/k-12/educate-
innovate
6


http://k12opened.com/ebooks/#science. The website will be created for 5th and 6th graders. To

help these students engage with the material we will add videos, pictures, and audio content that

will enhance the content from the K12 website. We will document the project following the

criteria listed in the Semester Project requirements included in the CIMT 687 syllabus provided

by the sponsor, Dr. Tim Boileau. Project documents will follow the guidelines set by the Project

Management Book of Knowledge (PMBOK) and will attempt to account for every step in the

project management process, whether the strategy is specifically used or not.

                                 Product Scope Description

Website
      The website will be designed using the Google Sites interface. It will be compatible with

Internet Explorer, Firefox, Chrome, and Safari. Safari may be excluded later as it is not currently

supported by Indiana State University.

Videos
         Each subsection of the original content for the Human Body will have a video. The

Water Cycle section will have one video. These videos will be found through internet searches

with a preference for Creative Commons and Youtube. All videos will be embedded on the page

through Google Sites’ functionality. Only videos that have no narration will be considered for

narration to be created by the team. Citations for all videos will be included in APA format as

either a footnote, caption, or entry on work cited page depending on consensus of group. All

citations will have a consistent method for recognizing the creating authority.


Images
      Each major subsection will have an accompanying image. Original images will be used

depending on group decision. Additional images will be gathered from internet searches, with a

preference for Creative Commons images. Citations will be included using the same method as
7


videos. All images will be .jpg format and will be uploaded to the website using Google Sites’

functionality.

Text
       All text (with the exception of citations and navigational text) will be transcribed from

the source document. The only deviation will be to fix grammatical/spelling errors. Formatting

will be done at the group’s discretion as best suits the layout of the website or aids in

comprehension of material.

Assessments
      Assessments will be created used the pre-existing multiple choice tests from the source

document. These assessments will be added to the webpage so that children may test their

knowledge.

                                          Strategic Plan

       As this is an ad hoc group created to fulfill a class requirement, there is no overarching

corporate plan that would inform how this project would fit into a current business model.
8


                                         Deliverables

        The list of deliverables has been broken down by project or product. Following the list of

deliverables, there is a RACI chart that documents who is Accountable (directly responsible for

making sure that tasks are completed), Responsible (responsible for creating some aspect of the

deliverable), Consulting (will be called upon to advise those accountable and responsible on

project requirements), and Informed (have no direct task to complete but may review content for

quality).

                                              Project

Deliverable                    Start date           Projected Due Date       Completion Date
Semester Project Part 1        Jan 28               March 4                  March 4
Semester Project Part 2        March 5              April 15                 April 15
Semester Project Part 3        April 8              April 22

                                              Product

Deliverable                      Start date         Projected Due Date        Completion Date
Setup website                    Jan 28             February 18               March 19
Layout text and page             March 1            March 22                  Feb 6
structure
Images                           March 22           March 26                  Feb 12
Videos                           March 22           March 28                  March 25
Assessments                      March 1            March 29                  April 9
Test/Proofread on defined        March 18           March 29                  April 1
browsers
Test with children               April 1            April 5                   April 5
Make Changes                     April 5            April 14                  April 15
Website delivery                 April 15           April 15                  April 15
9


                                          RACI Chart

                       Amena             Andrea           Ohoud           Safaa        Shaimaa
Semester
                          R                 A                R              R              R
Project Part 1
Semester
                          R                 A                R              R              R
Project Part 2
Semester
                          R                 A                R              R              A
Project Part 3
Setup website
                          A                  I               R              R              R
Layout text /
                          A                  I               R              R              R
page structure
Insert images             I                  I               R              A              R
Insert videos
                          C                  I               A              R              R
Create
                          R                 C                I              A              I
assessments
Test/Proofread
                          I                A,R               I              I              I
on browsers
Test with
                          A                  I               R              I              I
children
Make Changes
                          A                  I               I              I              R
Website
                          A                 R                R              R              R
delivery

                                     Requesting changes

       As any changes made to the project requirements will impact all members of CIMT 687

we request that the class as a whole approve such deviations after an in-class discussion. Only if

a majority of class agrees and Dr. Boileau consents to the request will such changes be honored.

       Changes to the product may be requested by any team member. They are required to

have a majority consensus before changes will be made. Changes suggested by Dr. Boileau will

also be implemented per majority rules. Any additions to the project will only be considered up

to March 29, and cannot require more than 15 hours to implement. Subtractions will be

considered until April 10th, and cannot require more than 5 hours to implement.
10


                                          Constraints

        Project constraints have been detailed in the SWOT analysis and in the project milestones

document. Major constraints of the project concern time frame and proper execution of copyright

restrictions.

                                          Assumptions

        Assumptions for this project have been outlined in the project scope.
11


                            Enterprise Environmental Factors

                            Organizational or Company Culture

       As this is an ad hoc group there is no pre-existing organizational culture that would

influence the product/project.

                            Governmental or Industry Standards

       During the creation of the product copyright and fair use restrictions will need to be

respected. The team will have to choose resources that have Creative Commons licensing or

follow fair use guidelines. Citations for all materials will be included in the webpage if the

resources was used for the product, or in project documentation if resources were referenced in

the project documents.

                                         Infrastructure

       Infrastructure for this project will include the ISU library, which contains research

resources for the project as well as meeting places. There is also the CIMT classroom that will

provide additional meeting areas. All other infrastructure needed will be provided by the team

members as needed by the project.

                                  Existing Human Resources

       As the majority of the group has worked within the CIMT program we are used to

complying with standards, and working with a similar project load. Additionally Amena and

Andrea have both used Google Sites to create a website and have the skills needed to complete

the work.

                                   Personnel Administration

       This team cannot be hired or fired, nor is there a company-wide performance review

requirement. Therefore, this section is not applicable.
12


                          Project Management Information Systems

       Open Proj - will be used to chart progress and create documentation for the project

       Google Docs - will be used to construct preliminary documents and to house all project

       documents. The comments functionality will also be a form of communication for

       between team members and Dr. Boileau.

       Microsoft Office - will be used to create all final drafts of project documentation.

       Campus Email - will be used for formal communication between group members and Dr.

       Boileau.

       Google Email - will be used for informal communication between group members.

       Blackboard will be used to submit project documents to Dr. Boileau for grading

       purposes.

                               Organizational Process Assets

Organizational Standards
      As this website is not being created for a specific company there are no specific

organizational standards to which we must adhere.

Templates
      There are no preexisting organizational templates that we are required to use.

Historical Information
       We have worked with Google Sites before and have experience working with Google

Sites’ interface; this will make it easier to manage the creation of materials and should cut down

on testing the website.
13


                                     Summary Milestones

       Below are listed the milestones for the project. Each item is listed with a due date, a

short description of the milestone, a ranking of criticality, and a possible path of recourse if the

milestone is not met. Please note for the ranking of criticality it proceeds from 1 being “Not

critical at all” to 5 at “Non-completion not acceptable”.

                                              Project

Milestone              Due Date          Description                          Recourse
Semester Project       March 4      Initial project         If due date is not met this will adversely
Part 1                              documentation           affect our grade enough to signify
                                                            project failure.
Layout text and       March 22      The layout of the       Project must be halted until all text is
page structure                      website and the         input. Project failure will be imminent
                                    information in it.      if text is not input.
All content             April 5     Website is ready        If not completed by due date group my
inserted                            for testing.            decided by consensus to remove voice
                                                            over.
Semester Project        April 15    Finalized project       If due date is not met this will adversely
Part 2                              documentation           affect our grade enough to signify
                                                            project failure.
Semester Project        April 22    Presentation            If due date is not met this will adversely
Part 3                                                      affect our grade enough to signify
                                                            project failure.
14

                                                     Work Breakdown Structure (WBS)
     Task                     Start Date     End Date       Dependent on   Resources
 1 Find Ebook                  1/14/2013       1/18/2013                   Andrea Boehme; Amena Alahmad; Safaa Almohammedsalem; Shaimaa AlHarbi;
                                                                           Ohoud Al Radhi
     Website                   1/21/2013       3/29/2013               1
 2     choose layout           1/21/2013       1/21/2013               1 Amena Alahmad
 3     insert text              2/4/2013        2/6/2013               2 Amena Alahmad; Safaa Almohammedsalem; Shaimaa AlHarbi; Ohoud Al Radhi
 4     create page             1/21/2013       1/25/2013               2 Safaa Almohammedsalem
       structure
 5     review layout with      1/21/2013       1/21/2013               9 Andrea Boehme; Amena Alahmad; Safaa Almohammedsalem; Shaimaa AlHarbi;
       media inserted                                                    Ohoud Al Radhi
 6     glossary page           3/25/2013       3/29/2013               2 Shaimaa AlHarbi
 7   Images                    1/15/2013        4/1/2013               3
 8     find images             1/21/2013       2/11/2013               1 Ohoud Al Radhi[50%]; Safaa Almohammedsalem[50%]
 9     insert into website      2/6/2013       2/12/2013               4 Safaa Almohammedsalem; Amena Alahmad; Ohoud Al Radhi; Shaimaa AlHarbi
10     cite images             2/12/2013        4/1/2013               9 Safaa Almohammedsalem[50%]
     Video                     1/14/2013        4/9/2013               1
11     find video              1/14/2013        2/5/2013               1 Ohoud Al Radhi [20%]; Amena Alahmad[20%]; Safaa Almohammedsalem[20%]
12     edit for time           3/18/2013       3/22/2013              11 Amena Alahmad
13     insert videos           3/25/2013       3/25/2013               4 Amena Alahmad
14     cite videos             3/25/2013        4/9/2013               9 Safaa Almohammedsalem [50%]
     Testing                     1/21/2013      4/12/2013              5
        Platforms                 4/1/2013       4/5/2013              5
15        Internet explorer     4/1/2013        4/5/2013               5   Andrea Boehme [20%]
16        Firefox               4/1/2013        4/5/2013               5   Andrea Boehme [20%]
17        Chome                 4/1/2013        4/5/2013               5   Andrea Boehme [20%]
18        Fix errors            4/8/2013       4/12/2013               5   Amena Alahmad; Safaa Almohammedsalem; Shaimaa AlHarbi; Ohoud Al Radhi;
                                                                           Andrea Boehme[50%]
       User testing            1/21/2013       4/12/2013               5
19       find subjects         1/21/2013       1/21/2013                 Amena Alahamad; Ohoud Al Radhi
20       get feedback           4/1/2013        4/1/2013              19 Amena Alahmad; Ohoud Al Radhi
21       Evaluate               4/8/2013        4/8/2013              20 Andrea Boehme; Amena Alahmad; Safaa Almohammedsalem; Shaimaa AlHarbi;
         feedback                                                        Ohoud Al Radhi
22   implement changes          4/9/2013       4/12/2013              21 Amena Alahmad; Safaa Almohammedsalem; Shaimaa AlHarbi; Ohoud Al Radhi
15


                                         SWOT Analysis
                                       Helpful                                Harmful
     Internal                         Strengths                              Weaknesses
 (organizational)           Have experience creating               Slight language gap
                            Google Sites                           Not Familiar with OpenProj
                            Group Synergy                          Functionality
                            Large Group (more resources)           Classload
                            Familiarity with children              Majority of group are 1st
                            The project will be free               semester
                            Clear course requirements              Lack of experience for some
                                                                   group members
     External                       Opportunities                              Threats
 (environmental)            Emphasis on STEM education             Timeframe
                            Rise in societal desire for e-         Class load
                            books and other interactive            Copyright law
                            media                                  Popularity of the arts steering
                            Freely available project               students away from the sciences.
                            resources
                            Project easily scalable upward to
                            improve capabilities

                                                DCPI

Factor              Ranking                                     Rational

Internal               2        We seem to understand the requirements of the course and we are
                                working well together to meet those requirements. However,
                                many in the group are anxious about achieving the best grade they
                                can. We can meet this issue by using our class time well and
                                keeping communications open so that we all can be assured of an
                                excellent final project.
External               3        The majority of the group has a large course load or other time
                                draws. However, with a sufficient division of labor the project
                                will become more manageable.
Technology             3        The majority of the technology we are going to use is familiar to
                                us. The only issue is the OpenProj software. However there is a
                                robust user forum that can help use use it for the limited amount of
                                functions we need it to do.
Environmental          2        We will have to make sure that we are using materials that are
                                Creative Commons or fall under fair use. Making sure to correctly
                                attribute our additional media will need to be a priority
Total                 2.5
16


                                   Risk Assessment Plan
                                         Priority Matrix

                     Low                  Medium                  High
High                                      Training                Copyright Law
                                          Class load
Medium               Sickness                                     Content Creation
                                                                  User opinion
Low                                                               Google sites
                                                                  Missed criteria

       As seen in the priority matrix, the majority of our risks fall into the high priority range.

To combat these many risks we have planned ways to negate or fix the possible problems. The

following table presents the risks in detail and describes how such risks will be addressed if they

are triggered.
17

                                                          Risk Register

Risk               Probability Impact   Trigger                         Actions
Google sites       Low         High     Google decides to discontinue   Avoidance/Transfer – If this occurs before March 4th, then an
(Technical)                             Sites and makes the platform    eBook will be created using one of the eBook programs freely
                                        completely unusable.            available on the web. If this occurs after March 4th, all non-critical
                                                                        aspects will be dropped and we will renegotiate the requirements
                                                                        with Dr. Boileau.
Sickness           Medium     Low       A member of the team gets       Avoidance / Mitigation - in the event that class load becomes too
(Organizational)                        sick and is unable to perform    much we will reduce workload by eliminating aspects that the
                                        their work                      team deems non critical. Critical product aspects will have
                                                                        multiple people working on them to assure completion.
Creation of        Medium     High      content creation becomes the    Transfer - content from the K12 site will be used to reduce time
Content                                 major focus of the project      spent creating content.
(Organizational)
Training           High       Medium Member does not know how           Mitigate - Training on Google sites will come from members of the
(Organizational)                     to use a feature of the            team who have worked with it before. Open Project assistance will
                                     program.                           come from the program’s support site.
Missed criteria    Low        High   An requirement for the             Mitigate - to reduce the chance of missing criteria we will try to
(Organizational)                     assignment was not fulfilled.      have open communication with DrBoileau and allow him to
                                                                        review materials so that expectations are met.
Class load         High       Medium Team members become too            Avoidance / Mitigation - in the event that class load becomes too
(Organizational)                     overwhelmed with class work         much we will reduce workload by eliminating aspects that the
                                     to fulfill their section of the    team deems non critical. Critical product aspects will have
                                     project.                           multiple people working on them to assure completion.
Copyright Law      High       High   The use of information in the      Mitigation - preference for CC licensed materials. For materials
(External)                           website                            that are not CC we will create a reference page and cite the
                                                                        material.
User opinion       Medium     High      Users do not like the design    Mitigation - We will complete a learner analysis to examine to
(User)                                  of the website, or are          discover what our users would like. Additionally, we will rely on
                                        confused by the content.        the knowledge of team members who have children to guide the
                                                                        rest of the team in material use and child appropriate content.
18


                                            Budgeting
          As described in the scope resources were chosen that were free to use. There is no

overhead to fund, services or technology to buy, or salaries to pay. Therefore, this budget is

based on hours needed to complete project deliverables. It assumes a “work week” of 5 hours

per person. It does not include weekends or Spring Break. This semester we have a total of 320

“budget-able” hours (available days x1 hours per day x5 members of the team). As projected

below, we should only need 180hours to complete the project. Many of the steps have already

been completed as of April 15th, and we are on track to complete the project on time and under

budget.

Name                       Estimated Cost (hrs)        Actual Cost (hrs)          % Change
Website platform                    20                        22                     10
Images                              15                        50                    233
Videos                              15                        45                    200
Text Content                        20                        25                      4
Testing                             15                        20                      3
Proofreading                        15                        25                     66
Project P1                          20                        20                      0
Project P2                          30                        30                      0
Project P3                          30
Total                              180                        237                     +31
19


Project Scheduling
20


Critical Path Analysis
21


                           Project Quality Checklist
                                      Website

Technical 30%
       Do all the links work?
       Do all images appear?
       Do all videos function as intended?
       Does website function similarly on supported browsers (IE, Firefox, Chrome)
Aesthetic 30%
       Is information formatted consistently?
       Is content presented in a way that viewers would find appealing?
       Is content presented in a way that does not hinder navigation?
Content 40%
       Is content (videos, images, text) appropriate for the concept?
       Is content appropriate for the audience?
       Is information presented accurately and without bias?
       Are there any grammatical or spelling errors?
       Is all outside content properly cited?

                                       Project

   Are all sections listed in the syllabus present?
   Are relevant PMBOK techniques and practices evident in each section?
   Is information formatted consistently?
   Is information presented accurately and without bias?
   Are there any grammatical or spelling errors?
   Is all outside content properly cited?
22

                                                                          Ebook Rubric
               Criteria                        8                           6                         4                          2                         0
          Is non-text media       All media supports content    Media helps students      Media helps students       The majority of media    All media detracts
          appropriate for the     and enhances                  understand concepts,      understand concepts,       does not enhance         from content, does not
          concept?                understanding.                with only 1 irrelevant    with only 2 irrelevant     learning.                accurately represent
                                                                or inaccurate item.       or inaccurate items.                                concepts, or is filler.
          Is content              Content shows that the        Some concepts are         Audience either            The majority of          Content is so high over
          appropriate for the     audience is thoroughly        inappropriate for the     confused or already        content is confusing     or far below
          audience?               understood, and that          audience.                 familiar with 50% of       for the audience or is   audience’s level of
                                  information has been                                    content.                   passed over because      understanding that it is
                                  presented that will                                                                they are already         not useful.
                                  appropriately challenge                                                            familiar with it.
                                  them.
          Is information          All information is correct    There are 1 or 2 minor    There a few factual        There are several        The majority of
          presented               and is presented without      factual errors over the   errors on some pages.      major factual errors.    information is blatantly
          accurately and          bias.                         whole website.                      - Or-                      - Or-          incorrect
Content




          without bias?                                                   - Or-           Bias is evident and        Bias is evident and                -Or-
                                                                Bias is evident but       manipulates                manipulates              Bias renders the
                                                                does not affect the       information in minor       information in major     information unusable.
                                                                information.              ways.                      ways.
          Are there any           There are no spelling or      There a no more than 5    There are 5-10 errors      There are between 10     The amount of spelling
          grammatical or          grammatical errors present.   typos or minor            on the website.            and 20 errors.           or grammatical errors
          spelling errors?                                      grammatical errors in                                                         is numerous enough
                                                                the content of the                                                            that understanding is a
                                                                website.                                                                      struggle for the
                                                                                                                                              majority of the content.
          Is all outside          All information cited         One or 2 references are   Many references have       The majority of          No outside information
          content properly        correctly in the chosen       improperly cited.         punctuation errors in      references have major    is cited. Or no citation
          cited in its citation   citation style                Errors are in             citation format.           errors in citation       style is evident.
          style?                                                punctuation.                        -OR-             format.
              Info. required                                                              Some references have
              Order of info.                                                              major errors in citation
              Punctuation of                                                              format.
              citation
                 Criteria                      10                          8                          5                          3                        0
Technic




          Do all the links        All links connect with the    Less than 10% of links    Between 10 and 20%         Between 20 and 50%       More than 50% of
  al




          work?                   correct information.          are non-functional.       of links are non-          of links are non-        links are non-
                                                                                          functional.                functional.              functional.
23

            Do all (non-text)    Every media element          Between 10 and 20%         Between 20 and 50%        Between 50 and 80%        More than 80% of all
            media items work     appears as designed.         percent of media is        of media is non-          of all media is non-      media is non-
            as intended?                                      non-functional.            functional.               functional.               functional.
            Does website         All functions work as        The majority of            Critical functions are    Critical functions are    Critical functions are
            function similarly   designed on all supported    functions work as          unusable on 1             unusable on 2             completely unusable
            on supported         browsers.                    designed on all            supported browser.        supported browsers.       on all supported
            browsers                                          supported browsers.                                                            browsers.
                 IE                                           Functions that don’t
                 Firefox                                      work are not critical to
                 Chrome                                       its use.
                  Criteria                     10                        8                          5                          3                       0
            Is information       Every page within the        Within sections/pages      Within sections/pages     Within sections/pages,    No formatting is
            formatted            website uses the same        formatting is standard.    formatting is standard.   formatting changes at     evident.
            consistently?        formatting conventions and   But across sections        But across sections       random. The user’s
                 Color schemes   this formatting enhances     there are minor            there are major           attention is focused on
                 Font            understanding.               differences that do not    differences. These        understanding the
Aesthetic




                 Page layout                                  impact understanding.      differences create        layout rather than
                                                                                         confusion for the         content.
                                                                                         reader.
            Is content           The website is visually      The website is visually    Aesthetic design has      There is no aesthetic     The website is not
            presented in a way   appealing, draws users in,   appealing and              been demonstrated but     appeal to the website.    visually appealing in
            that viewers would   and enhances their           enhances the               doesn’t enhance the                                 any way and causes
            find appealing?      experience.                  experience of the          website.                                            users to avoid the
                                                              majority of users.                                                             website.

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Cimt 687 project ii

  • 1. Indiana State University Project Management Plan In partial fulfillment of the requirements for CIMT 687: Leading and Managing Technology Resources in Educational Settings Submitted by: Group 2: Andrea Boehme, Amena Alahmad, Safaa Almohammedsalem, Ohoud Al Radhi, Shaimaa AlHarbi [Year]
  • 2. 1 Executive Summary Inspired by the idea that learning is most forceful when it is fun, we created a web site. E-Learning is one of the best means of education in modern times because it has many benefits and it helps to enter the information in the children mind faster and better than any other educational means. E-learning is diverse areas where it helps to promote education in all schools and universities, bringing a feature and a special luster make classroom more useful and fun (Fichter, 2002)1. From this standpoint we designed this site and created two sections for children who are aged 8 to 11 to get them know the Human Body Systems and Water Cycle. In this website, we have added a lot of pictures and videos about the human body so we expect them to identify a number of body organs and their functions, explain how the respiratory system works. Children would be able to identify the first and last part of the digestive system, understanding the circulatory system and its functions and the excretory system and the relationship with undigested foods. Also we recognize the need to prepare the children to learn about water cycle so they will know the meaning of it, how rain is formed, the type of clouds that contain water in the form of vapor and how water falls on Earth and what is the source of most earth’s water. Children should also know how evaporation takes place and the causes of evaporation. Understand that although water is critical in the environment, but people's actions may affect the water cycle. We believe that the early years of children help form their personality, so we need to develop better ways to protect the education of today's children because they are the voice of tomorrow. 1Fichter, D. (2002). Intranets and elearning: A perfect partnership. Online, 26(1), 68-70. Retrieved from http://ezproxy.indstate.edu:2048/login?url=http://search.proquest.com/docview/199956582?accountid=11592
  • 3. 2 Business Case The creation of this e-book will fulfill a need in American education. As described in the project charter, STEM education is an aspect of education that we need to improve. By giving kids access to quality materials that engage and excite them, this may bolster their interest in STEM subjects and cause them to pursue the discipline in their later years. The cost to achieve this for Team 2 is time. Finding and incorporating quality videos and images and creating the website are the main issues. However the benefits of these mediums have been proven. Education depends on various resources: reading, writing, listening and visualization. Each one has its way to send an educational message. The visual sense is really effective in child education, especially, if its correlates with other senses. Generally speaking, pictures and other visuals tools are found to be the most effective, most abundant, and the cheapest way of teaching. Even if the child speaks another language or has disability that makes his/her communication difficult, we can use image as a way to communicate and convey our message. The main purpose is to encourage and improve the visual perception of children. But unfortunately, instructors are underutilizing this useful resource. Used relevantly, pictures can get the children’s attention because the colors, or art, can not only demonstrate a topic or theme, but also can help to provide an experience based on what children require in order to make the topic more interesting, exciting, and enjoyable. In our project, we replaced the old pictures with different pictures that contain attractive colors and drawn in comic like and modern manner. These pictures will be our pathway to touch the children’s minds. Even though these pictures have advanced topics like respiration, water cycle, and blood circulation; it will be easy for them to remember the topics.
  • 4. 3 Videos also add another benefit. It has been found that students who watch videos “understand concepts more rapidly and are more enthusiastic about what they are learning. With video as one component in a thoughtful lesson plan, students often make new connections between curriculum topics, and discover links between these topics and the world outside” (NTTI)2. Usually, children enjoy this kind of learning because it is fun and educational at the same time. Another strength in the use of video is that students must employ two of their five senses: hearing and sight. This will better encode the information to help children remember the material for a long time. Video is also helpful in instruction because it helps to “illustrate complex, abstract concepts...that can’t be done in class” (NTTI). We found good videos that explain the human body and water cycles simply. We will also add narration to one video we found to enhance it. Measuring the costs of these media (our time) versus the educational benefits we can see that this is a useful endeavor. 2NTTI. (n.d.) National Teacher Training Institute. Retrieved March 1, 2013, from http://www.thirteen.org/edonline/ntti/resources/video1.html
  • 5. 4 Stakeholder Analysis Person/Group Description Impact on project Communication Events Communication Method Instructor for the Class. Will have final approval Dr. Boileau will be updated at ISU email, Google Docs of project. And will be all milestone events, and comments Dr Boileau Sponsor ultimate judge the quality when project guidelines are of the work unclear to the team. Safaa, Amena, Shaimaa, Will create all work Each class the group will Amongst group: Gmail, Ohoud, Andrea material. meet to evaluate project Google Docs comments, ISU Responsible for meeting progress, set new goals for email Main creator of material requirements. the week, and clarify Team 2 expectations. Throughout the week informal emails and document comments will be used to create consensus. Target Audience Creating product to meet After the website has been Informal face to face their needs/wants. created we will seek the input conversation during Elementary The our target learners will be Assessments will be used of children who are in our assessment of product by Students students in 5 and 6 grade (k- to change the product if target audience. Amena and Ohoud 5& k-6) needed. Tertiary Client No formal impact. They Formal presentation at the PowerPoint presentation will be observers during end of project. the final presentation. Students in Questions asked during CIMT 687 Class class time may better inform the group on instructor expectations.
  • 6. 5 Project Charter This project charter authorizes Team 2 (Shaimaa, Ohoud, Safaa, Amena, Andrea) to create a website for Dr. Boileau to meet the requirements of CIMT 687. Contract There is no formal contract for this project. Requirements and expectations for the project have been stated in the class syllabus and rubrics. Product requirements are set by the group and have been described in the product scope description. Statement of Work Project Need Firstly, this project is being created to meet the requirement of CIMT 687 Leading and Managing Educational resources. Secondly, the e-book/website being created is for elementary aged students (specifically grades 5 and 6) who wish to learn independently about science. The need to increase Science Technology Engineering and Mathematics (STEM) education has been emphasized by President Obama. This was in response to, among other studies, a 2006 international assessment of science literacy that ranked The United States 21st out of 30 in the ranking of developed countries (Educate to Innovate)3. It is our hope that by creating a fun and interactive product, we can spark elementary aged student’s interest in STEM disciplines. Project Scope Description In order to meet the need for an interactive science resource, and to meet the requirements of the course, we will create an e-book utilizing Google Sites and the information from the Water Cycle and Human Body Systems sections of 3Educate to innovate. (n.d.). Retrieved from http://www.whitehouse.gov/issues/education/k-12/educate- innovate
  • 7. 6 http://k12opened.com/ebooks/#science. The website will be created for 5th and 6th graders. To help these students engage with the material we will add videos, pictures, and audio content that will enhance the content from the K12 website. We will document the project following the criteria listed in the Semester Project requirements included in the CIMT 687 syllabus provided by the sponsor, Dr. Tim Boileau. Project documents will follow the guidelines set by the Project Management Book of Knowledge (PMBOK) and will attempt to account for every step in the project management process, whether the strategy is specifically used or not. Product Scope Description Website The website will be designed using the Google Sites interface. It will be compatible with Internet Explorer, Firefox, Chrome, and Safari. Safari may be excluded later as it is not currently supported by Indiana State University. Videos Each subsection of the original content for the Human Body will have a video. The Water Cycle section will have one video. These videos will be found through internet searches with a preference for Creative Commons and Youtube. All videos will be embedded on the page through Google Sites’ functionality. Only videos that have no narration will be considered for narration to be created by the team. Citations for all videos will be included in APA format as either a footnote, caption, or entry on work cited page depending on consensus of group. All citations will have a consistent method for recognizing the creating authority. Images Each major subsection will have an accompanying image. Original images will be used depending on group decision. Additional images will be gathered from internet searches, with a preference for Creative Commons images. Citations will be included using the same method as
  • 8. 7 videos. All images will be .jpg format and will be uploaded to the website using Google Sites’ functionality. Text All text (with the exception of citations and navigational text) will be transcribed from the source document. The only deviation will be to fix grammatical/spelling errors. Formatting will be done at the group’s discretion as best suits the layout of the website or aids in comprehension of material. Assessments Assessments will be created used the pre-existing multiple choice tests from the source document. These assessments will be added to the webpage so that children may test their knowledge. Strategic Plan As this is an ad hoc group created to fulfill a class requirement, there is no overarching corporate plan that would inform how this project would fit into a current business model.
  • 9. 8 Deliverables The list of deliverables has been broken down by project or product. Following the list of deliverables, there is a RACI chart that documents who is Accountable (directly responsible for making sure that tasks are completed), Responsible (responsible for creating some aspect of the deliverable), Consulting (will be called upon to advise those accountable and responsible on project requirements), and Informed (have no direct task to complete but may review content for quality). Project Deliverable Start date Projected Due Date Completion Date Semester Project Part 1 Jan 28 March 4 March 4 Semester Project Part 2 March 5 April 15 April 15 Semester Project Part 3 April 8 April 22 Product Deliverable Start date Projected Due Date Completion Date Setup website Jan 28 February 18 March 19 Layout text and page March 1 March 22 Feb 6 structure Images March 22 March 26 Feb 12 Videos March 22 March 28 March 25 Assessments March 1 March 29 April 9 Test/Proofread on defined March 18 March 29 April 1 browsers Test with children April 1 April 5 April 5 Make Changes April 5 April 14 April 15 Website delivery April 15 April 15 April 15
  • 10. 9 RACI Chart Amena Andrea Ohoud Safaa Shaimaa Semester R A R R R Project Part 1 Semester R A R R R Project Part 2 Semester R A R R A Project Part 3 Setup website A I R R R Layout text / A I R R R page structure Insert images I I R A R Insert videos C I A R R Create R C I A I assessments Test/Proofread I A,R I I I on browsers Test with A I R I I children Make Changes A I I I R Website A R R R R delivery Requesting changes As any changes made to the project requirements will impact all members of CIMT 687 we request that the class as a whole approve such deviations after an in-class discussion. Only if a majority of class agrees and Dr. Boileau consents to the request will such changes be honored. Changes to the product may be requested by any team member. They are required to have a majority consensus before changes will be made. Changes suggested by Dr. Boileau will also be implemented per majority rules. Any additions to the project will only be considered up to March 29, and cannot require more than 15 hours to implement. Subtractions will be considered until April 10th, and cannot require more than 5 hours to implement.
  • 11. 10 Constraints Project constraints have been detailed in the SWOT analysis and in the project milestones document. Major constraints of the project concern time frame and proper execution of copyright restrictions. Assumptions Assumptions for this project have been outlined in the project scope.
  • 12. 11 Enterprise Environmental Factors Organizational or Company Culture As this is an ad hoc group there is no pre-existing organizational culture that would influence the product/project. Governmental or Industry Standards During the creation of the product copyright and fair use restrictions will need to be respected. The team will have to choose resources that have Creative Commons licensing or follow fair use guidelines. Citations for all materials will be included in the webpage if the resources was used for the product, or in project documentation if resources were referenced in the project documents. Infrastructure Infrastructure for this project will include the ISU library, which contains research resources for the project as well as meeting places. There is also the CIMT classroom that will provide additional meeting areas. All other infrastructure needed will be provided by the team members as needed by the project. Existing Human Resources As the majority of the group has worked within the CIMT program we are used to complying with standards, and working with a similar project load. Additionally Amena and Andrea have both used Google Sites to create a website and have the skills needed to complete the work. Personnel Administration This team cannot be hired or fired, nor is there a company-wide performance review requirement. Therefore, this section is not applicable.
  • 13. 12 Project Management Information Systems Open Proj - will be used to chart progress and create documentation for the project Google Docs - will be used to construct preliminary documents and to house all project documents. The comments functionality will also be a form of communication for between team members and Dr. Boileau. Microsoft Office - will be used to create all final drafts of project documentation. Campus Email - will be used for formal communication between group members and Dr. Boileau. Google Email - will be used for informal communication between group members. Blackboard will be used to submit project documents to Dr. Boileau for grading purposes. Organizational Process Assets Organizational Standards As this website is not being created for a specific company there are no specific organizational standards to which we must adhere. Templates There are no preexisting organizational templates that we are required to use. Historical Information We have worked with Google Sites before and have experience working with Google Sites’ interface; this will make it easier to manage the creation of materials and should cut down on testing the website.
  • 14. 13 Summary Milestones Below are listed the milestones for the project. Each item is listed with a due date, a short description of the milestone, a ranking of criticality, and a possible path of recourse if the milestone is not met. Please note for the ranking of criticality it proceeds from 1 being “Not critical at all” to 5 at “Non-completion not acceptable”. Project Milestone Due Date Description Recourse Semester Project March 4 Initial project If due date is not met this will adversely Part 1 documentation affect our grade enough to signify project failure. Layout text and March 22 The layout of the Project must be halted until all text is page structure website and the input. Project failure will be imminent information in it. if text is not input. All content April 5 Website is ready If not completed by due date group my inserted for testing. decided by consensus to remove voice over. Semester Project April 15 Finalized project If due date is not met this will adversely Part 2 documentation affect our grade enough to signify project failure. Semester Project April 22 Presentation If due date is not met this will adversely Part 3 affect our grade enough to signify project failure.
  • 15. 14 Work Breakdown Structure (WBS) Task Start Date End Date Dependent on Resources 1 Find Ebook 1/14/2013 1/18/2013 Andrea Boehme; Amena Alahmad; Safaa Almohammedsalem; Shaimaa AlHarbi; Ohoud Al Radhi Website 1/21/2013 3/29/2013 1 2 choose layout 1/21/2013 1/21/2013 1 Amena Alahmad 3 insert text 2/4/2013 2/6/2013 2 Amena Alahmad; Safaa Almohammedsalem; Shaimaa AlHarbi; Ohoud Al Radhi 4 create page 1/21/2013 1/25/2013 2 Safaa Almohammedsalem structure 5 review layout with 1/21/2013 1/21/2013 9 Andrea Boehme; Amena Alahmad; Safaa Almohammedsalem; Shaimaa AlHarbi; media inserted Ohoud Al Radhi 6 glossary page 3/25/2013 3/29/2013 2 Shaimaa AlHarbi 7 Images 1/15/2013 4/1/2013 3 8 find images 1/21/2013 2/11/2013 1 Ohoud Al Radhi[50%]; Safaa Almohammedsalem[50%] 9 insert into website 2/6/2013 2/12/2013 4 Safaa Almohammedsalem; Amena Alahmad; Ohoud Al Radhi; Shaimaa AlHarbi 10 cite images 2/12/2013 4/1/2013 9 Safaa Almohammedsalem[50%] Video 1/14/2013 4/9/2013 1 11 find video 1/14/2013 2/5/2013 1 Ohoud Al Radhi [20%]; Amena Alahmad[20%]; Safaa Almohammedsalem[20%] 12 edit for time 3/18/2013 3/22/2013 11 Amena Alahmad 13 insert videos 3/25/2013 3/25/2013 4 Amena Alahmad 14 cite videos 3/25/2013 4/9/2013 9 Safaa Almohammedsalem [50%] Testing 1/21/2013 4/12/2013 5 Platforms 4/1/2013 4/5/2013 5 15 Internet explorer 4/1/2013 4/5/2013 5 Andrea Boehme [20%] 16 Firefox 4/1/2013 4/5/2013 5 Andrea Boehme [20%] 17 Chome 4/1/2013 4/5/2013 5 Andrea Boehme [20%] 18 Fix errors 4/8/2013 4/12/2013 5 Amena Alahmad; Safaa Almohammedsalem; Shaimaa AlHarbi; Ohoud Al Radhi; Andrea Boehme[50%] User testing 1/21/2013 4/12/2013 5 19 find subjects 1/21/2013 1/21/2013 Amena Alahamad; Ohoud Al Radhi 20 get feedback 4/1/2013 4/1/2013 19 Amena Alahmad; Ohoud Al Radhi 21 Evaluate 4/8/2013 4/8/2013 20 Andrea Boehme; Amena Alahmad; Safaa Almohammedsalem; Shaimaa AlHarbi; feedback Ohoud Al Radhi 22 implement changes 4/9/2013 4/12/2013 21 Amena Alahmad; Safaa Almohammedsalem; Shaimaa AlHarbi; Ohoud Al Radhi
  • 16. 15 SWOT Analysis Helpful Harmful Internal Strengths Weaknesses (organizational) Have experience creating Slight language gap Google Sites Not Familiar with OpenProj Group Synergy Functionality Large Group (more resources) Classload Familiarity with children Majority of group are 1st The project will be free semester Clear course requirements Lack of experience for some group members External Opportunities Threats (environmental) Emphasis on STEM education Timeframe Rise in societal desire for e- Class load books and other interactive Copyright law media Popularity of the arts steering Freely available project students away from the sciences. resources Project easily scalable upward to improve capabilities DCPI Factor Ranking Rational Internal 2 We seem to understand the requirements of the course and we are working well together to meet those requirements. However, many in the group are anxious about achieving the best grade they can. We can meet this issue by using our class time well and keeping communications open so that we all can be assured of an excellent final project. External 3 The majority of the group has a large course load or other time draws. However, with a sufficient division of labor the project will become more manageable. Technology 3 The majority of the technology we are going to use is familiar to us. The only issue is the OpenProj software. However there is a robust user forum that can help use use it for the limited amount of functions we need it to do. Environmental 2 We will have to make sure that we are using materials that are Creative Commons or fall under fair use. Making sure to correctly attribute our additional media will need to be a priority Total 2.5
  • 17. 16 Risk Assessment Plan Priority Matrix Low Medium High High Training Copyright Law Class load Medium Sickness Content Creation User opinion Low Google sites Missed criteria As seen in the priority matrix, the majority of our risks fall into the high priority range. To combat these many risks we have planned ways to negate or fix the possible problems. The following table presents the risks in detail and describes how such risks will be addressed if they are triggered.
  • 18. 17 Risk Register Risk Probability Impact Trigger Actions Google sites Low High Google decides to discontinue Avoidance/Transfer – If this occurs before March 4th, then an (Technical) Sites and makes the platform eBook will be created using one of the eBook programs freely completely unusable. available on the web. If this occurs after March 4th, all non-critical aspects will be dropped and we will renegotiate the requirements with Dr. Boileau. Sickness Medium Low A member of the team gets Avoidance / Mitigation - in the event that class load becomes too (Organizational) sick and is unable to perform much we will reduce workload by eliminating aspects that the their work team deems non critical. Critical product aspects will have multiple people working on them to assure completion. Creation of Medium High content creation becomes the Transfer - content from the K12 site will be used to reduce time Content major focus of the project spent creating content. (Organizational) Training High Medium Member does not know how Mitigate - Training on Google sites will come from members of the (Organizational) to use a feature of the team who have worked with it before. Open Project assistance will program. come from the program’s support site. Missed criteria Low High An requirement for the Mitigate - to reduce the chance of missing criteria we will try to (Organizational) assignment was not fulfilled. have open communication with DrBoileau and allow him to review materials so that expectations are met. Class load High Medium Team members become too Avoidance / Mitigation - in the event that class load becomes too (Organizational) overwhelmed with class work much we will reduce workload by eliminating aspects that the to fulfill their section of the team deems non critical. Critical product aspects will have project. multiple people working on them to assure completion. Copyright Law High High The use of information in the Mitigation - preference for CC licensed materials. For materials (External) website that are not CC we will create a reference page and cite the material. User opinion Medium High Users do not like the design Mitigation - We will complete a learner analysis to examine to (User) of the website, or are discover what our users would like. Additionally, we will rely on confused by the content. the knowledge of team members who have children to guide the rest of the team in material use and child appropriate content.
  • 19. 18 Budgeting As described in the scope resources were chosen that were free to use. There is no overhead to fund, services or technology to buy, or salaries to pay. Therefore, this budget is based on hours needed to complete project deliverables. It assumes a “work week” of 5 hours per person. It does not include weekends or Spring Break. This semester we have a total of 320 “budget-able” hours (available days x1 hours per day x5 members of the team). As projected below, we should only need 180hours to complete the project. Many of the steps have already been completed as of April 15th, and we are on track to complete the project on time and under budget. Name Estimated Cost (hrs) Actual Cost (hrs) % Change Website platform 20 22 10 Images 15 50 233 Videos 15 45 200 Text Content 20 25 4 Testing 15 20 3 Proofreading 15 25 66 Project P1 20 20 0 Project P2 30 30 0 Project P3 30 Total 180 237 +31
  • 22. 21 Project Quality Checklist Website Technical 30% Do all the links work? Do all images appear? Do all videos function as intended? Does website function similarly on supported browsers (IE, Firefox, Chrome) Aesthetic 30% Is information formatted consistently? Is content presented in a way that viewers would find appealing? Is content presented in a way that does not hinder navigation? Content 40% Is content (videos, images, text) appropriate for the concept? Is content appropriate for the audience? Is information presented accurately and without bias? Are there any grammatical or spelling errors? Is all outside content properly cited? Project Are all sections listed in the syllabus present? Are relevant PMBOK techniques and practices evident in each section? Is information formatted consistently? Is information presented accurately and without bias? Are there any grammatical or spelling errors? Is all outside content properly cited?
  • 23. 22 Ebook Rubric Criteria 8 6 4 2 0 Is non-text media All media supports content Media helps students Media helps students The majority of media All media detracts appropriate for the and enhances understand concepts, understand concepts, does not enhance from content, does not concept? understanding. with only 1 irrelevant with only 2 irrelevant learning. accurately represent or inaccurate item. or inaccurate items. concepts, or is filler. Is content Content shows that the Some concepts are Audience either The majority of Content is so high over appropriate for the audience is thoroughly inappropriate for the confused or already content is confusing or far below audience? understood, and that audience. familiar with 50% of for the audience or is audience’s level of information has been content. passed over because understanding that it is presented that will they are already not useful. appropriately challenge familiar with it. them. Is information All information is correct There are 1 or 2 minor There a few factual There are several The majority of presented and is presented without factual errors over the errors on some pages. major factual errors. information is blatantly accurately and bias. whole website. - Or- - Or- incorrect Content without bias? - Or- Bias is evident and Bias is evident and -Or- Bias is evident but manipulates manipulates Bias renders the does not affect the information in minor information in major information unusable. information. ways. ways. Are there any There are no spelling or There a no more than 5 There are 5-10 errors There are between 10 The amount of spelling grammatical or grammatical errors present. typos or minor on the website. and 20 errors. or grammatical errors spelling errors? grammatical errors in is numerous enough the content of the that understanding is a website. struggle for the majority of the content. Is all outside All information cited One or 2 references are Many references have The majority of No outside information content properly correctly in the chosen improperly cited. punctuation errors in references have major is cited. Or no citation cited in its citation citation style Errors are in citation format. errors in citation style is evident. style? punctuation. -OR- format. Info. required Some references have Order of info. major errors in citation Punctuation of format. citation Criteria 10 8 5 3 0 Technic Do all the links All links connect with the Less than 10% of links Between 10 and 20% Between 20 and 50% More than 50% of al work? correct information. are non-functional. of links are non- of links are non- links are non- functional. functional. functional.
  • 24. 23 Do all (non-text) Every media element Between 10 and 20% Between 20 and 50% Between 50 and 80% More than 80% of all media items work appears as designed. percent of media is of media is non- of all media is non- media is non- as intended? non-functional. functional. functional. functional. Does website All functions work as The majority of Critical functions are Critical functions are Critical functions are function similarly designed on all supported functions work as unusable on 1 unusable on 2 completely unusable on supported browsers. designed on all supported browser. supported browsers. on all supported browsers supported browsers. browsers. IE Functions that don’t Firefox work are not critical to Chrome its use. Criteria 10 8 5 3 0 Is information Every page within the Within sections/pages Within sections/pages Within sections/pages, No formatting is formatted website uses the same formatting is standard. formatting is standard. formatting changes at evident. consistently? formatting conventions and But across sections But across sections random. The user’s Color schemes this formatting enhances there are minor there are major attention is focused on Font understanding. differences that do not differences. These understanding the Aesthetic Page layout impact understanding. differences create layout rather than confusion for the content. reader. Is content The website is visually The website is visually Aesthetic design has There is no aesthetic The website is not presented in a way appealing, draws users in, appealing and been demonstrated but appeal to the website. visually appealing in that viewers would and enhances their enhances the doesn’t enhance the any way and causes find appealing? experience. experience of the website. users to avoid the majority of users. website.