TVET Clustering System within outcome based and industry extension

1. TVET Clustering System within
outcome based and industry
extension
By Berhanu Tadesse Taye
Gulele Sub City Addis Ababa
November 15, 2016

2. Prefaces
What is exactly Clustering means in TVET? And how can TVET
colleges and institutions deans, TVET leaders and staffs implement it?
Polytechnic TVET cluster colleges are colleges which can be established
based on geographical site for management purpose including planning
(both short term and strategic plan), organizing, implementing,
controlling, monitoring and evaluation work. It supports with each
other’s TVET colleges with TVET institutions concerning innovation
and invention, pedagogy and training provision, modular curriculum
preparation upgrading, TTLM up grading, project planning and value
chain, how to intensify trainees saving culture, kaizen implementation
on the enterprises, benchmarking, other facilities which are available in
the areas and make as an asset willingly without negative inflames.
NB. The above mentioned polytechnic TVET colleges and TVET
institutions indicate not only government but also private and NGOs
TVET institutions since enterprises based TVET provision are more
effective according to Japanese TVET system.
The government is doing to address the problem of unemployment
practical GTP can spend ranks of middle income countries by changing
the level of poverty prevalent in the country. The success of this plan
Technical Vocational education and training educational sub sector will
have an important role. On the other hand TVET educational sub sector

3. has a vital role to play in providing the country's ongoing peace,
democracy and development agendas in terms of successfully
completing the core of human resources and technology.
Father's happened in terms of jobs TVET highly skilled in trained
manpower individually or cooperatively to produce trainees his/her own
work created a good person minimum allocated by citizens. The
country's large numbers of trained professionals are required in relation
to the working conditions in a variety of professions. This system is
aimed at the needs of skilled manpower problem is solved involving the
government-funded not only the private sector, including non-
governmental organizations (NGOs). Thus, the quality should be better
trained to carry out their commission to produce a close technical and
vocational education and training institutions are eligible for citizenship.
That internal and external quality audit weaknesses and improving
ongoing support and spread continuous quality improvement system of
education and training. Based on market demand, competitive and
motivated, trained labor force, mainly quantity and quality of these
institutions is necessary to raise attention to the needs of trainers and the
leader's attitude and ability. Based on this fact was known to have
worked during the fiscal year, a variety of capacity-building activities,
but it is still important to continue to strengthen.

4. According to the industrial extension strategy, technology transfer and
industrial development through small and micro enterprises Quality and
Productivity Improvement (Kaizen), technical skills, entrepreneurial and
technological transfer and capacity building support within the
enterprises stages in accordance with the demand, the depth and the
width of competitiveness for service to the country by the middle
transformed into medium industries their main purpose is to create an
economy countries and conducive to spend in your trip.
In Gulele Sub-City Administration Technical and Vocational Education
and Training Offices execution the major activities planned in the
2016/17 budget year, the abyss, the main objectives and implementation
strategies, challenges, problems, and solutions, including set.
Government to do more strengthen our country's renaissance based on
the preparation of a variety of short, medium and long-term plans. First
past years Growth and Transformation Plan was an important victory
growth is finalizing the implementation of the second Growth and
Transformation Plan. Growth and Transformation Plan to achieve the
first technical and vocational education and training sector ended the
industry needed labor force and could contribute to a feasible approach
problem solving technology. Growth continued in the second run more
strength to contribute to the success of the transformation plan than

5. strengthen and shortcomings were also required to register through the
provision of adequate results.
In addition to the above mentioned the main purposes of establishing
cluster polytechnic TVET cluster colleges are:
To improve Professional development,
To provide intensive and persistent short term training for TVET
institutes trainers, administrators and staffs,
Knowledge management, Managing institutes aligning training
with the needs of the business., self and personal skills, tracer
study, situational analysis and training societal demand at grass
root level,
To develop cooperative work among the institutions ‘entire activity
of TVET colleges and TVET institutions through meeting and
workshop,
To improve production and productivity system of farmers,
To work by sharing manpower and materials resources,
To solve common problems like implementing government TVET
complex policy and strategy implementation; and
To share experiences
Based on the above purpose TVET institutions can be clustered in three
ways

6. 1. Urban polytechnic TVET cluster colleges: urban TVET
institutions have a lot of challenges and problems. Hence,
according to their nearer geographical location one cluster college
entertain seven to eight TVET institutions if the institutions are
more than the above mentioned number the cluster can delegate for
active colleges and institutions supporting each other. Since, the
clusters are included two sub-cities TVET institutions
encompassed in one cluster.
2. Rural (at zonal and woreda levels) polytechnic TVET cluster
colleges: this is when a great number of TVET institutes including
woreda farmer training centers (FTC) are found in a populated
rural area, 2, 3, to 5 nearby TVET institutions organized in one
cluster. If there is no polytechnic TVET clusters colleges available,
better TVET institutions can serve as supporter cluster center of
FTCs,
3. Remote rural Kebeles (district) areas TVET institutions are not
expected but each district has their own FTCs. In the less
populated areas where there is no transportation services
constructed, which are far apart, one FTC that can be reached
within 2-3 hours walk from the cluster (very far to cluster center),
another mechanism should be designed to strengthen the system of
enhancing and providing special help to that particular cluster.

7. The cluster should work with stakeholders i.e., TVET
institution and TVET office, MSEs office and chamber of
commerce, rural agriculture office, education office and
health office,
The administration staff in the stakeholders should support
each other in realizing the implementation of packages,
The implementers should be well organized and furnished
since the TVET makes invention and innovation,
Trainers should have efficiency, effectiveness and required
qualification,
The clusters should be led by a trained institutional
leaders, directors or deans,
Clusters should have enough workshop, classrooms, and
administration rooms according to structural organization
including rooms for a library and resource center.
Stakeholders situation
Coordinators of TVET offices leaders, supervisors and inspectors as
chair person, Heads/deans of the TVET polytechnic cluster college serve
as a secretary. Stakeholders’ direct contribution to the success of TVET
training provision is significant. Observable progress cannot achieve
without TVET provision. In addition to this amelioration of the country,
what we call effective sector stakeholders contribution in the sector

8. working with it improve work activity. Among other the following are
few of stakeholders;
Micro small enterprises (MSEs) office,
Ministry of agriculture
Ministry of culture and truism
Trade & industry (Investment) Offices,
Women and Children Office,
Adds Ababa Credit and Saving institute,
Addis education office,
Youth and sports office,
Government construction office,
Code enforcement office,
Ethiopian airlines authority,
Culture and Tourism office,
Land development Management office,
Ministry of transport
Ministry of health
Defense minister,
justice office,
Revenue office,
Firms, factories and industries at large and
Private enterprises that provide training cooperation for the
trainers and others donors (Indigenous none governmental

9. organization /INGOs) and international none governmental
organization /NGOs unilateral and multilateral
organization stands, support and help for the improvement
of TVET.
It would also be preferable if it is located centrally to the other
member TVET institutions; clustered.
Clustered TVET institutions coordinator committee
The committee manages the cluster institutions and should consist
of the following members:
Experienced trainers members,
MSEs office and chamber of commerce members,
TVET institutions leaders/deans members,
Rural agriculture office members,
Education office members and
Health office members,
Duties and responsibilities of the committee members and official
bodies will prepare according to TVET strategy but the above
setup prepared by me …

10. Concerning cluster (linkage) TVET institution of Gulele sub-city
our context working with one Polytechnic TVET cluster colleges
are college and different stakeholders cooperatively with more than
19 linkage TVET institute, TVET College and different
stakeholders with signing memorandums of understanding.
I, The goal of 18 public and private institutions, their geographical
proximity and organizational structure will be to fill,
1. Creating and reached to fix the problems reorganized its
structure to extend cluster system,
2. The tracking function is engaged, the Institutions sits within the
clusters,
3. Within the cluster their bodies and experience to identify and
spread best bridge to the other activity,
II, The goal of 18 public and private institutions to be organized
and efficient flow of information and information systems,
1. Identify the problem in detail the stages of the flow of
information management,
2. The function of the information private and government
institutions to organize an unpopular Information Technology,
3. The action is consistent promotes exchange of information,
III, the goal will be to give customers an efficient service,
1. Customers to ensure that education and training services,

11. 2. The institutions seem to act out information to trainees by
providing education and training Official transcript of evidence,
3. Own will, charges, raising the standard, the expansion program
will replace permission, service charging,
IV, Benchmark goals and best practices in the private sector
expansion,
1. Identify best practices in the private sector,
2. The function of different experiences in innovation,
3. Functionality inherent experiences to expand to other
institutions
Goal one of public and private institutions, their geographical proximity
and organizational structure will be to fill,
1. Creating and reached to fix the problems reorganized its structure to
extend cluster system,
2. The tracking function is engaged, the Institutions sits within the
cluster,
3. Within the cluster their bodies and experience to identify and spread
best bridge to the other activity,
Goal two of 2 public and 20 private institutions to be organized and
efficient flow of information and information systems within Gulele sub-
city cluster,

12. 1. Identify the problem in detail the stages of the flow of information
management,
2. The function of the information private and government institutions to
organize an unpopular Information Technology,
3. The action is consistent promotes exchange of information,
Goal three will be to give customers an efficient service,
1. Customers to ensure that education and training services,
2. The institutions seem to act out information to trainees by providing
education and training Official transcript of evidence,
3. Own will, charges, raising the standard, the expansion program will
substitution (if their permission paper lost) questions, service charging,
Goals four and scale up best practices in the private sector expansion
and benchmark to others,
1. Identify best practices in the private sector,
2. The function of different experiences in innovation,
3. Functionality inherent experiences to expand to other institutions
Goal five of public and private institutions, their geographical proximity
and organizational structure will be to fill,

13. 1. Creating and reached to fix the problems reorganized its structure to
extend cluster system,
2. The tracking function is engaged, the Institutions sits within cluster,
3. Within cluster their bodies and experience to identify scale up, and
spread best practice benchmark to the other activity,
Goal six of public and private institutions to be organized and efficient
flow of information and information systems,
1. Identify the problem in detail the stages of the flow of information
management,
2. The function of the information private and government institutions to
organize Information Technology,
3. The action is consistent promotes exchange of information,
Objectives of combination/ interface
The purpose of this document is shared accountability for each entity
concerned bodies and is implementing obligations of each entity could
achieve this by putting the blame on the issue of the responsibility of
leadership and institutional capacity development and preservation

14. training be accessed by entering a small building set goals.
2. Combination/interface
Technical vocational education and training institutions supported
enterprises in the framework of the preparation and implementation of
quality support to ensure that the MSE explains. Skill gap identifying the
skills and training trainers role in the development of high- micro and
small professional an effective framework to support its case country's
workers' leaders achievements it is necessary combination work
concluded and signed by using memorandum of understanding.
3. Interface goals and expectations can be applied to maintain the
outcome of the activities, work in processes
The process of development experts led by implementing programs
designed for persons with a common plan to pay attention to aspects of
aviation was new and micro enterprises and operators a complete
industrial extension services, technology transfer and product / service
delivery (quality, price, quantity and time) terminating be competitive in
the market,

15. 4. Work process coordinators, professional duties and
responsibilities of the joint
1. Global Partner technical and vocational education and training
strategy and national goals based on a common plan to prepare,
2. Evidence on the distribution scheme at all levels to communicate with
the relevant experts and officials,
3. Jointly published a plan based on published every 15 days in
accordance with the check list will review,
4. Base facilities, Micro small enterprise / Office are participating in the
joint action plan preparation, work, work distribution, as necessary,
5. Any of the trends and events that may affect the implementation of
the scheme will identify and resolve them,
6. Levels quickly prepared to send periodic reports to the relevant
information needed for a decision,
7. Jobs as necessary to have an impact on the sector to work together to
jointly work in consultation with external stakeholders, / colleges,
institutions, Micro, a leader of the sector offices
8. micro and small enterprises / operators skill, resource / technology,
functional and organizational structure set up to identify gaps and
support the joint support plan with practicing trainers,
5. The process of technology transfer and industrial extension head

16. Duties and Responsibilities
1. Prepare plan based on the city planning leader, gives induction on the
plan,
2. Follow the delivery of industrial extension service, selection and
training native service,
3. Industrial extension service will work accomplishment stakeholders’
discussion and evaluation’
4. Work in process and provide support lead coordinate and Provide
technical support
5. Sets experience sharing platforms,
6. Introduce new procedures will be applied throughout the work process
7. The work process ensures that the overall activities of the worker
performance correctly
8. The work process as needed by customers/clients / Handles, supports
9. Gulele Sub-city will be held from industrial extension service reports
Submission forms and information collection,
10. The process further enhances the capacity of staff, to carry out their
duties properly evaluate, monitor implementation
11. Work on the operation of the process requires solutions for
problems;
10. Work process management sector represents all important areas;

17. 11. Work Process provides a superior officer Agency report
documenting performance / reverse concerned / shows
6. Quality and Productivity improvement (kaizen) professional
duties and responsibilities
1. Fulfilled Success for counseling services to facilitate industrial
extension facilitate
2 Special need Desire to facilitate ways for micro enterprises operators
a special counseling service, supervise and coordinate
3. Enterprises stages of the depth and width necessary for
competitiveness and facilitate access to counseling and support services
to the Company;
4. Micro small enterprises sector cluster necessary training to suit your
proximity and organize;
5. Quality management and productivity improvement services / QMS,
ISO, KAIZEN.../ functionality, supervise and coordinate;

18. 6 Service / BDS / supervise the performance thereof;
7. Situational Analyses makes: Contains information to the subject;
8. SMEs production handling and utilization of equipment lease
utilization provides counseling services;
9. Enterprises to transfer part of the business development advice and
information service compiles Kaizen,
7. Technology development of professional responsibility
1. Identify with the village in the industry for small and micro
enterprises in terms of technological gaps and coordinate support.
2. Trainers working with technologies that will support the foundation
plan to work out a plan before.
3. Separated transfer them to gather information and technology gaps
through institutional support;
4. Prostitute enterprises in accordance with the criteria set out different
extension circuit industry, along with agents, latte TVET institutions to
transfer a grocery list;
5. Enterprises technologies, which monitors compliance with the
required level and quality of support;
6. Father TVET institutions to promote micro and small enterprises,
which are common technologies;

19. 7. Technology production management tools facilitate maintenance and
training them to identify enterprises that require training and advice;
8. Micro and small enterprises contain the information technology
support, disseminate, and transfer for the concerned body;
9. Support to value bands and fashion institutions through all of the
technologies that will be built
8. Technical skills gap training and professional responsibility
1. Allocate small computer training separately from micro and small
enterprises in various fields
2. Different round training stream assigned send trainees to the TVET
institutions to supervise the training process
3. Industrial extension services working together with trainees to
facilitate the assessment of professional competence after training
4. Training brought changes at the workplace and evaluates the results of
industrial extension agent with Micro-Enterprise Offices
5. Compile the information necessary for the training process
6. The method facilitates access to specialized training and micro
enterprises for demand
7. The Company will arrange for them to be trained in accordance within
enterprise Competitiveness for growth

20. 8. Send the relevant part of the report preparation and implementation of
training
9. Support will take a competence assessment was based enterprises at
the professional level in the workplace
10. Given that the training program in accordance with the cleaning
9. Job creation and business management professional duties and
responsibilities
1. Job creativity, mathematics record and book keeping, planning price
and pricing ready for training distribute materials and resources designed
to accept housing
2. Institutions to support preparatory activities, coordinate, monitor
3. Prepared manuals creates the opportunity for training coaches
4. Training program sets along with other trainer expertise
follow up training in,
5. Within enterprises, supports, evaluates, and provides a response to
problems
6. Training provisions gather information; compile reports for concerned
bodies
Accountability

21. ϖ jointly or separate sitting duties and responsibilities Planning sitting
on automatic if not completed signatory parties in accordance with an
agreement reached
ϖ As simple part of management professionals and their role and
contribution to the outcome and accountability in all levels of lives will
be responsible for all
ϖ Industrial extension and technology transfer core process will be
subject to retrieve the results step by step guide Offenders
12. Interface Document Date
ϖ This Memorandum understanding of technical and vocational
education and training Offices / Industrial extension and technology
transfer core process from the date of the signed document with experts
from core process be under the guidance of a legal document since,
2016/17 will start work after approval
ϖ the best mode of operation of the new document may be amended at
any time as a circuit common discussion
ϖ This Memorandum will be used from now justified October 28-20016
A.M

22. Tie document signed bodies
1. Core process leader
2. Quality productivity improvement (kaizen) expert
Mr. Name ..................................
signature_______________
date_____________
3. Technology Development Expert
name________________
signature_____________
date_______________________
4. Entrepreneurship trade management expert
Name Mr. /Miss
signature_______________________
date____________________________
5. Technical skill gap in professional training
Mr.

23. Name Mr. /Miss________________________
Signature____________
date________________