IFAD Asia pacific - knowledge strategy action plan and road map 26feb 2016

1. B.Thierry – APR retreat – February 2015

2. OBJECTIVE :
IFAD TO BECOME A KNOWLEDGE INSTITUTION
• INCREASE IFAD VISIBILITY
• CELEBRATE PROJECTS ACHIEVEMENTS
• ENSURE WIDE DISSEMINATION OF PROJECTS SUCCESS
• CONTRIBUTE TO SCALING UP AND POLICY DIALOGUE
What does that mean to you?
What would you propose to implement it ?
How to get projects participating in KM ?

3. KM CONTEXT IN IFAD 2016
IFAD KM STRATEGY
(CORPORATE
2007)
IFAD KM
FRAMEWORK
(CORPORATE SKD
2015
IFAD KM ACTION
PLAN
CORPORATE (SKD)
APR KM ACTION
PLAN 2016

5. KM METHOD
1. PRODUCTION OF KNOWLEDGE PRODUCTS
2. STOCK TAKING AND HARVESTING K
PRODUCTS IN LOANS AND GRANTS
3. ANALYSE AND SYNTHETIZE EXPERIENCES
4. DISSEMINATE AND SCALE UP
• ACTION
• EACH PROJECT AWPB WITH K PRODUCTS
• REACTIVATE KM FOCAL POINTS
• REVIVE COMMUNITY OF PRACTICE
• POPULATE IFAD ASIA
• BE PART OF IFAD KM FRAMEWORK
• INTERACT WITH SKD, COM AND ICT
Analyzing
Knowledge
13
Creating
Knowledge
11
Harvesting
Knowledge
12
Disseminating
Knowledge
14

6. K PRODUCTION
• ALREADY IN PLACE (ARTICLES, PRESS, PHOTO…)
• TO BE REACTIVATED AND STREAMLINED
• EACH PROJECT X PRODUCTS PER YEAR
• LOANS AND GRANTS
• EACH HUB TO GET A PLAN
• APR PRODUCTION
• GUIDELINES AND TOOLKIT AVAILABLE ON
IFADASIA
• FOCAL POINTS AT PROJECT & COUNTRY LEVEL TO
BE REACTIVATED
• WHAT TO DO AT HUB LEVEL ?

7. K STOCKTAKING
- HARVESTING
1. IFAD EXISTING KNOWLEDGE AT FIELD AND CORPORATE LEVEL
2. HARVESTING TOOL IS IFAD ASIA (PUBLICATIONS, PRESS ARTICLES, CASE STUDIES, VIDEOS, PHOTOS)
3. EACH PROJECT TO DESIGNATE KM FOCAL POINT
4. EACH COUNTRY TO HAVE KM MANAGER (CPOS?)
5. EACH HUB TO MANAGE SUB REGIONAL KNOWLEDGE
ACTIONS:
1. Update list of focal points
2. Upgrade ifad asia and additional tools
3. Populate and organize ifad asia

8. IFADAsia
Who are the platform stackholders ?

9. IFADASIA-V2COMMUNITIES
BLOGS AND DISCUSSIONS
LINKS INTO SKD SYSTEM AND COM
PROJECT MANAGEMENT MODULE
NEWS, EVENTS
KNOWLEDGE RESOURCES FROM PUBLICATIONS, PHOTOS, VIDEOS
ELECTRONIC LIBRARY
REPOSITORY
IFAD RULES, GUIDELINES TEMPLATES, TOOLS
FIELD KNOWLEDGE AND RESOURCES SOURCED FROM IFADASIA
NON IFAD TECHNICAL PUBLICATIONS, GUIDELINES, TOOLS
INTEGRATED INTO IFADASIA

10. Xdesk Hubs electronic library

13. Xdesk hubs institutional memory

14. ONLINE PROJECT MANAGEMENT
Policy
Dialogue
Knowledge Management
& Communication (case
studies, images, maps)
Monitoring & Evaluation (logframe,
RIMS, planning, reporting)
Fiduciary Management (agreement, manuals,
procurement, contracts, WAs)
www.ifadasia.org
Country portal
Each
project
site

15. IFAD ASIA UPGRADE
3 PHASES :
1. CMS UPGRADE
2. ADDITIONAL FUNCTIONS
3. SCALING UP

16. IFAD ASIA PORTAL

17. Government
Lao PDR
FNML
Universities
NGOs
Research
institutions
Others
Key project staff / individuals
Communities of Practice
Region (IFAD Asia)
Sub-region (SEAHUB)
Countries
Projects
Project staff accounts
IFAD Global

18. SEA HUB COMMUNITY OF PRACTICE:
FACEBOOK IFAD CORPORATE PAGE AND LOCAL GROUPS
FACEBOOK GROUP (1071 members in 1 month)

19. ANALYSE AND SYNTHETIZE K
1. GROUP K PRODUCTS BY SECTORS/THEMES IN
IFAD ASIA
2. PLAN FOR REGULAR ANALYSIS OF UPLOADED
PRODUCTS
3. PRODUCE REGULARLY KEY K SYNTHESIS
ACTION
• CHOOSE SPECIFIC THEMATIC EVERY YEAR
• DIG INTO IFAD ASIA AND IFAD.ORG TO GET BEST
PRODUCTS
• HIRE EXPERTS TO ANALYSE AND PRODUCE APR
PRODUCTS
• EACH HUB TO DEVELOP 1 K PRODUCT PER YEAR
• EACH PROJECT TO DEVELOP 1 K PRODUCT PER YEAR

20. DISSEMINATE APR KNOWLEDGE
• 1. PLAN FOR REGULAR RELEASE OF K PRODUCTS
• PLAN FOR REGULAR EVENTS
• PUBLICATIONS
• VIDEOS/ TVS
• ACTIONS
• EACH HUB TO DEVELOP 1 PUBLIC EVENT PER YEAR
(POLICY, FORUM, WORKSHOP…)
• COOPERATION WITH SKD & COM FOR CORPORATE
DISSEMINATION

21. 2016 ROAD MAP/ACTION PLAN
•1. PROJECT LEVEL
•2. COUNTRY LEVEL
•3 SUB REGIONAL HUBS LEVEL
HUBS/CLUSTERS PUBLICATIONS VIDEO/PHOTOS/PRESS EVENTS DUE DATE
1.
2.
3.
4.
1.
2.
3.
4.
1.
2.
3.
4.
1.
2.
3.
4.
1 quarter
2 quarter
3 quarter
4 quarter
•4. REGIONAL APR DIVISION LEVEL
•5. IFAD CORPORATE LEVEL

22. APR ACTION PLAN IS
ALIGNED TO IFAD
CORPORATE PLAN
• STRENGTHEN COUNTRY-LEVEL KNOWLEDGE AND UPTAKE
OF EFFECTIVE APPROACHES FOR AGRICULTURE AND RURAL
DEVELOPMENT
• STRENGTHEN IFAD’S STRATEGIC POSITIONING, RELEVANCE
AND VISIBILITY
• STRENGTHEN IFAD'S CAPABILITY TO LEARN, ADAPT AND
IMPROVE

23. What we don’t want KM to be ! Thank you. B.Thierry – Feb 2016