3. "Newspaper Story" 1950 Encyclopaedia
Britannica Films
Abridged from its full version
http://www.youtube.com/watch?v=G8cCS3o62iI
4. Tasks Involved in the
Publishing Process
ï Writing the content
ï Editing the content
ï Editing the content for grammar and spelling
ï Checking a proof/draft version
ï Approving
ï Contributing images to the story
ï Deciding what goes on the front page
5. People Involved in the
Publishing Process
Paper SharePoint
Writer Contributor
Copy Editor Approver
City Editor Approver
Proof Reader Approver
Photo Lab Technician Graphic Designer
Press Room Technicians SharePoint Farm Admin
Newspaper Editor SharePoint Site Collection Admin
6. Publishing Site Collection
ï A site collection is a âtreeâ of sites. A subsite is a site within
that tree of sites.
ï For instance, your site collection might have a URL of
http://www.site.com/. You might keep all your news
articles in a subsite called âNewsâ, with a URL of
http://www.site.com/News.
ï A subsite can contain subsites. For instance you might have
a âCompany Newsâ subsite inside your âNewsâ subsite. It
might have a URL like this:
http://www.site.com/News/CompanyNews
ï SharePoint has various site templates. To create a WCM-
focused site, you typically create your site collection using
the âPublishing Portalâ template.
ï Thatâs why we call it a âPublishingâ site.
8. Step 1: Decide on Content
ï What kind of page do I want to create? News story?
Department homepage? Product detail page? About
Us page?
ï What are the pictures I want on the
page?
ï Will I be linking to any documents
from this page?
ï Is there anyone I need to talk to get
extra resources (such as images or documents)
created?
9. Step 2: Upload Dependent
Content
ï A library is a SharePoint term for a location to store electronic
documents within a site collection.
ï Different libraries typically hold different kinds of
documents. An Image Library typically stores
images and videos, while a Document Library
stores documents such as Word, Excel, and PDF
files, etc.
ï A Publishing site collection has a Site Collection
Images library and a Site Collection Documents
library in the top level site. These are used for storing documents
used throughout the site collection.
ï Each subsite has its own Images and Documents libraries. These are
used for storing items relevant for that particular subsite.
10. Step 3: Create your Page
ï Where do you want to create your page?
ï A page gets created in whatever subsite youâre in
when you create the page.
ï What do you want your pageâs URL to be?
ï All web pages you create go inside a library called Pages.
Thus, your âphysicalâ URL will always have this formula:
SiteCollectionURL + Web Hierarchy URL + /Pages/ + Page URL
http://www.site.com/AboutUs/BoardOfDirectors/Pages/JohnSmith.aspx
ï What is the title of the page?
ï This will show up in site navigation as well as on the page.
11. Step 4: Choose a Page Layout
ï A content type describes the kind of page youâre
creating.
ï News article: Title, Article Date, Byline, Page Content, Image,
Caption
ï Product: Title, Image, Thumbnail Image, Product Number
ï Each kind of content could have more than one visual
presentation on the page.
ï Article with Image on Left
ï Article with Image on right
ï Article with No Image
ï Product with Large Image
ï Product with Thumbnail Image
ï Each visual presentation is called a page layout.
12. Step 5: Add Content to Your Page
ï Add text, images, and hyperlinks to your page
ï You might also add web parts to your page.
A web part is a discrete unit of functionality
that can be dropped on a page.
ï Youâll use the SharePoint ribbon to format your
content, just like you would if you were using
other Office products.
ï You can preview what your page will look like.
ï If you want your page to become visible on the site at a particular
day and time, or disappear from the site at a particular moment, you
can set that, too.
13. Step 6: Check in Your Page
ï By default, pages can be checked out and check in. If you
have a page checked out, no one else can see the changes
you are making.
ï By default, pages have âminorâ and âmajorâ versioning.
ï A minor version is a decimal number, such 1.1
ï A major version is a whole number, such as 2.0
ï A page that has been checked in but still
has a minor number is considered a draft.
It can be seen by other authors, but not
end users.
ï Once a page has been approved, itâs
incremented to the next whole number
14. Step 7: Approval and Go Live
ï Once you feel your page is ready to be published,
you submit it for approval.
ï By default, people who are members of the
SharePoint Approvers group can approve the page.
ï Serial vs. Parallel
ï All users in group vs. group approval
ï Once the page has gone through
all stages of approval, itâs live on
the site.
16. Understanding Navigation
ï Navigation is dynamically generated based on your site
hierarchy and your publishing pages.
ï In SharePoint â15â, navigation is built using the
Managed Metadata Service. This means the navigation
is built using keywords, and is not tied so much to a
pageâs location in the site collection hierarchy.
ï The global navigation refers to the âtop navâ. This
navigation is usually static, in the sense that every
page has the same items at the top of the page.
ï The current navigation refers to the navigation on the
side of the page (usually on the left) that is contextual,
meaning it changes based on a userâs location in the
site.
17. Modifying the Navigation
ï Links in the navigation (both global and current) are based
on the pages and/or subsites in your site collection
hierarchy.
ï For example, you have a subsite called âProductsâ with various
kinds of âProductâ pages inside it.
ï In SharePoint 15, you can alternatively build a navigation
structure, then âtagâ different pages so they will show up
at that location in the hierarchy.
ï For example, you create a term in your navigation structure called
âProductâ, then you tag all the pages you want to show up in that
node with the âProductâ keyword.
ï This provides a way for navigation to not be tied to physical
location.
ï There are security implications as to how you structure
your site collection. Security needs do not always mirror
taxonomy needs.
18. Understanding Dynamic Queries
ï In Web 1.0, if you wanted a link to a new Web page,
you had to work with 2 pages: the new page you
created, and then the page that contained the link.
Broken links resulted when the location of the new
page changed, or the page was deleted.
ï By generating dynamic queries, your content will
dynamically change based on the publication of new
content. Thereâs no need to ever âhard codeâ a link to
another page if you can retrieve it dynamically.
ï Example of this is displaying the 5 most recent news
articles on the homepage of your site.
ï Query results can have their look and feel modified
20. SharePoint 15 Content Search
ï Same idea as Content Query, but queries the
search index instead of the SQL database where
the content is stored
ï Better performance, but not live data; query
triggers immediate indexing, however. (MS special
sauce)
ï Look and feel modified by display templates
21. Understanding Master Pages
ï Allows the construction, and later modification, of common
page elements in a central location. Often times the page
header, top navigation, side navigation, and footer are
included in the master page.
ï The Master Page is built using HTML and Cascading Style
Sheets (CSS).
ï Designers can build Master Pages that donât look like a
typical SharePoint site.
ï Can be built by developers using Visual Studio and
deployed by site administrator.
ï In SharePoint 2010, can be built using SharePoint Designer
ï In SharePoint 15, can be built in another design tool and
uploaded to SharePoint.
22. SharePoint 15 Design Changes
ï You can import a design package
ï You can pick a âpre-installed lookâ, much like you
could pick a theme for a blog or similar public site.
23. Examples of Publishing Sites
on the Web
ï Kroger.com
ï Energizer.com
ï Recovery.gov
ï VolvoCars.com
ï Swiss.com (Swiss Air)
ï Calphalon.com
ï For a larger list, check out
http://www.topsharepoint.com/category/top-sites
25. Resources
Books
ï Wrox SharePoint Six-in-One
Chapter 9 is an intro to WCM in 2010
ï Wrox SharePoint 2007 Web Content Management
Online
ï Web content management in SharePoint Server 2010
http://technet.microsoft.com/en-us/sharepoint/ff601874.aspx
ï SharePoint 2010 for Internet sites implementers' course
http://technet.microsoft.com/en-US/sharepoint/hh126807
26. 26 | SharePoint Saturday St. Louis 2012
Housekeeping
ï Follow SharePoint Saturday
Ozarks on Twitter @SPSOzarks
hashtag #SPSOzarks
ï Stop by and thank our sponsors
for making this event possible!
ï Fill out and turn in evaluation
forms to be eligible for the end-
of-day raffle. You must be
present to win.
ï Donât miss âThis Modern
Stationâ tonight at Waxy
OâSheaâs!
For this presentation weâre ignoring document management, connections to back-end data sources, social networks, etc. The focus of SharePoint publishing sites is on WCM. SharePoint Publishing sites are used for both external/public-facing sites, as well as for Intranet sites.
What are some of the parts of the publishing process you saw in the film? Which do you think transfer to the electronic age?
Notice that in the movie, there were at least 3 editors: the one who chose the pictures, the copy editor, and the proof editor. In SharePoint, you can have multiple stages of approval, too.
