Are you suffering from email overload? Baydin [http://www.baydin.com/] teaches you how manage email more efficiently by eliminating distractions. View the presentation to learn how to reduce email notifications and stop spam. [http://www.reviveyourinbox.com/]

1. Reform Your Email Management
by Getting Rid of Distractions
A Baydin “Revive Your Inbox”
Presentation (Days 1-2)

2. Part 1: Disable Notifications
Reduce the amount of email
interruption and distraction that
email notifications cause

3. Question 1:
• How many times have you received email
notifications today?

4. Answer:
• I’ve received a million email notifications!

5. Question 2:
• How many of those email notifications were
actually important?

6. Answer:
• Only about four of the one million email
notifications were actually important.

7. • Do you see a problem here?

8. Therefore:
• There’s a big difference between the number
of email notifications you receive and the
number of important email you receive

9. • Unless your jobs demands email response
within minutes…

10. • …checking your email frequently is harming
your productivity.

11. • According to a case study by Loughborough
University

12. • It takes an average of 64 seconds to fully
recover after email interruption

13. • Reading your email as your receive email
notifications is not efficient

14. • If checking your email all the time isn’t
efficient, what method should you use?

15. • Checking your inbox at set times each day,
preferably for fixed amounts of time, is the
most efficient way to manage your inbox

16. • It’s impossible to check your inbox at set times
per day if you’re constantly receiving email
notifications.

17. • If your work requires you to be at a
computer, you’ll need to disable notifications
to break the cycle of constantly checking your
inbox.
• The fewer times you receive email
notifications, the less you are affected by
email interruption, and you’ll be able to focus
better on what you’re working on.

18. • Here are the steps to disable notifications for
both desktop and mobile email notifications
for some popular mail systems and devices.

19. How to turn off notifications in Gmail:
1. Click the gear icon towards the upper right of the Gmail window
2. Click on the ‘Settings’ link
3. Check ‘Mail notifications off’ under the Desktop Notifications section
4. Click ‘Save’

20. How to turn off notifications in Outlook
1. From the Tools menu, click ‘Options’
2. On the Preferences tab, click ‘E-mail Options,’ and then click ‘Advanced E-mail Options’
3. Under ‘When new items arrivein my Inbox,’ uncheck the ‘Display a New Mail Desktop Alert’ check box

21. How to turn off notifications in Boomerang for Android
1. Open your drawer
2. Tap ‘Settings’
3. Tap ‘Account Settings’
4. Tap ‘Notification Settings’
5. Turn off notifications

22. How to turn off notifications in iPhone Mail.app
1. Tap ‘Settings’
2. Tap ‘Notifications’
3. Tap ‘Mail’
4. Turn off all notifications

23. How to turn off notifications in iPhone Gmail
1. Tap ‘Settings’
2. Tap ‘Notifications’
3. Tap ‘Gmail’
4. Turn off all notifications

24. How to turn off notifications in Android Gmail
1. Open your Gmail application
2. Tap your Menu button
3. Tap ‘Settings’
4. Uncheck ‘Email notifications’

25. Part 1Conclusion:

26. In Conclusion:
• It takes 64 seconds to regain your
concentration after email interruption

27. In Conclusion:
• Disabling notifications protects you from email
interruption caused by email notifications and
boosts productivity

28. Part 2: Unsubscribe from Junk
Email Newsletters

29. Stop Spam!
• Junk mail is dangerous, especially in digital
form

30. • While it only takes a few seconds to delete a
single junk message or piece of spam…

31. • Deleting a newsletter or other piece of spam
every day for the next year will consume over
30 minutes that you’ll never get back!

32. • Important emails get mixed in with
unimportant ones, which we’ll call spam

33. • This spam makes it easy to lose track of the
emails that require our action

34. • Are you overwhelmed by junk mail? Don’t give
up! You can stop spam.

35. • You have a powerful weapon on your side: the
unsubscribe link helps you stop spam.

36. • The unsubscribe link is powerful because it
eliminates unwanted email before it arrives,
stopping spam from ever entering your inbox

37. • And it should always work at stopping spam
• According to the CAN-SPAM Act, senders of
commercial email must provide recipients
with a method of opting out.

38. • Your mission today is to stop spam by
unsubscribing from as many newsletters,
updates, and social media alerts as possible in
20 minutes.

39. Step One
• To find spam look through the marketing
emails that are currently in your inbox, likely
your ‘Social’ and ‘Promotions’ tabs

40. • For any of those emails that you don’t read
regularly or don’t find valuable

41. • Stop spam by checking the bottom of the mail
for an unsubscribe link.
• Click it, and follow the steps to remove
yourself from the list
• Delete the message

42. • If there is no unsubscribe link, mark the
message as spam.

43. Step Two
• Edit your notification preferences on social
networks so that you can stop spam by only
seeing email notifications for things you care
about.

44. • The most high-volume social networks
include:

45. Facebook
Google+
Twitter
LinkedIn
Quora

46. • Have a few minutes left to stop spam?
Step Three

47. • Enter each of these terms into your email
search box, and the results will be
overwhelmingly dominated by marketing
email

48. Unsubscribe
Manage notifications
update preferences
“remove me”
“remove yourself”
“mailing list”
“email list”
“click here”

49. • For each one of the newsletter and deal
emails that turns up, decide if staying on that
list is worth the time, and if not, unsubscribe.
This helps stop spam.

50. Part 2Conclusion:

51. In conclusion
• The best way to stop spam and handle
worthless email is to never get it.

52. In conclusion
• In conclusion, deleting one daily deal email
every day for a year will take up to 30 minutes
of your life! This is not an efficient way to stop
spam.

53. In Conclusion
• The CAN-SPAM Act requires that all marketing
email include an unsubscribe link in order to
allow you to stop spam

54. For more in-depth information on
email notifications and stopping spam

55. http://www.reviveyourinbox.com/?utm_source=sli
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