1. This document provides guidance on the reevaluation process for students with disabilities, which must occur at least every three years to determine continuing eligibility for special education services. 2. During reevaluation, the IEP team reviews existing data and determines if additional data is needed. If so, parental consent is required to conduct further assessments. 3. Reevaluation ensures that the student's disability and needs are still accurately identified and that their IEP is appropriate. Continuing eligibility is based on the student continuing to meet eligibility criteria and demonstrate an adverse effect on educational performance.

1. Reevaluation
Exceptional Children Division
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2. URL List / References
• Reference Checklist IEP URL
• Required Forms URL
– http://www.vcs.k12.nc.us/departments/exceptional_children/technical_assistance_guide/
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 Referral Meeting  Initial Placement  Re Evaluation
 Addendum  Graduation  Re Evaluation
(Additional Information/Data)
 Annual Review  Change in
Continuum
 Exit

3. • Reevaluation
NC Policies 1500-2.29,
1503-2.4, and 1503-2.6
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4. Definition
● Reevaluation is the process of examining
existing data, and if determined necessary,
gathering additional data in order to:
 Determine continuing eligibility for special
education and related services;
 Assure that the continuing individual needs of a
student are identified; and
 Assure appropriate educational programming
(review and/or revision of the IEP).
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5. Reevaluation
● The public agency must ensure that the
timely reevaluation for each child with a
disability is conducted in accordance with NC
1503-2.5 through NC 1503-3.5:
 If the LEA determines the child's needs,
including academic achievement and
functional performance, warrant additional
evaluation data, OR
 If the child's parent or teacher requests
additional evaluation data.
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6. ● Cannot occur more than once a year unless
parent and public agency agree otherwise,
and
● Must occur at least every three years.
Reevaluation
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7. 1. Every three years after initial eligibility
determination, except for children with
developmental delays (DD);
2. Children identified as having DD must be
reevaluated :
 Every three years, and
 Before turning eight years of age, or
Prior to entering third grade (whichever comes
first).
When is a Reevaluation Required?
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8. When is a Reevaluation Required?
3. When the parent or teacher requests
additional data;
4. Before adding or removing a related service;
and
5. Before exiting a student from special
education services, except under three
circumstances.
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9. Reevaluation Is Not Required
Reevaluation is not required when:
 The parent revokes consent for the
provision of services;
 The child graduates from secondary
school with a regular diploma; or
 The child exceeds the age of eligibility for
FAPE (Ages 3 through 21).
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10. The How of Reevaluation
The IEP Team must review existing data.
(The IEP Team determines if existing data
are current and relevant.)
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11. Reevaluation
• On the basis of the review of existing data and
with input from the parents, the IEP Team
decides what additional data, if any, are needed
to determine:
1. Whether the child continues to have a disability as
defined in NC 1500-2.4 and the educational
needs of the child;
2. The present levels of academic achievement and
developmental needs of the child;
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12. Reevaluation
3. Whether the child continues to need special
education and related services; and
4. Whether any additions or modifications to the
special education and related services are
needed to enable the child to meet the
measurable annual goals set out in the IEP of
the child and to participate, as appropriate, in
the general education curriculum.
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13. Reevaluation
● If additional data are needed:
 Parental consent must be obtained (form
DEC 2), and
 Prior Written Notice (form DEC 5) that
documents the public agency's proposal
including the reasons and basis for the
proposal must be issued to the parents.
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14. Parental Consent for Reevaluation
• Parent provides consent; proceed with
gathering data.
• Parent does not respond to request for consent
after LEA makes reasonable efforts to obtain
consent, proceed with gathering data.
• Parent does not give consent:
 Do not proceed with gathering data.
 LEA may request mediation or file due process to
assess child without parental consent.
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15. Additional Data Will be Collected
The following are needed:
 Invitation to Conference
 Reevaluation Report (Documentation of the Review
of Existing Data)
 Parental Consent for Evaluation
• Prior Written Notice
If using North Carolina forms, these would be: Prior
Notice, DEC 7, DEC 2, and DEC 5, respectively.
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16. Additional Data Will be Collected
The following are needed once all data are
collected:
 Invitation to Conference
 Summary of Evaluation Results
 Eligibility Determination
 IEP (review/revise or develop and new IEP)
 Prior Written Notice
If using North Carolina forms, these would be: Prior
Notice ; DEC 3 Worksheet(s); DEC 3; DEC 4 and DEC
5, respectively.
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17. Reevaluation
• If additional data are not needed:
 Prior Written Notice documents the public agency's
proposal to determine continuing eligibility and the
student's educational needs without gathering
additional data.
• The public agency must inform the parent that
he/she has the right to request additional data.
 If the parent makes this request, consent to evaluate
must be obtained, and the assessments must be
conducted.
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18. Additional Data Will Not be Collected
The following are needed:
 Invitation to Conference
 Reevaluation Report
 Eligibility Determination
 IEP (review/revise or develop new IEP)
 Prior Written Notice
If using North Carolina forms, these would be: Prior
Notice; DEC 7; DEC 3; DEC 4; and DEC 5,
respectively.
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19. Reevaluation
• During any reevaluation regardless of
purpose, the IEP Team must:
 Review the IEP for appropriateness, and
 Issue prior written notice to the parents.
• After completing the reevaluation process,
regardless of purpose, the three-year
reevaluation date is reset.
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20. The Three Prongs of Continuing Eligibility
1. The child must continue to meet the eligibility
criteria in at least one of the fourteen areas of
disability in accordance with the NC Policies;
and
2. The disability must continue to have an adverse
effect on educational performance; and
3. The student must continue to need special
education and related services.
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21. Special Rules for Eligibility
A child must not be determined to be a “child with
a disability” if the determinant factor for deciding so
is…
Lack of appropriate instruction in reading,
Lack of appropriate instruction in math, or
Limited English proficiency.
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22. Reminder:
 Educational performance includes
academic strengths and needs as well as
functional strengths and needs.
 Teams must always use multiple sources
of data in making eligibility decisions.
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