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Chap 10.3 Monitor Communication

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Anand Bobade
Anand Bobade

PMBOK 6th edition updated slides by process: https://www.slideshare.net/anandbobade/chap-100-project-communication-management-overview https://www.slideshare.net/anandbobade/chap-101-plan-communication-management https://www.slideshare.net/anandbobade/chap-102-manage-communication https://www.slideshare.net/anandbobade/chap-103-monitor-communication Free Video Training on Youtube - PMBOK6th edition: 1. Integration Management: https://youtu.be/NdzADFfoRxA 2. Scope Management: https://youtu.be/9u6f2NXlGnI 3. Quality Management: https://youtu.be/8zteKSxDyt4 4. Stakeholder management: https://youtu.be/Vhjc6T9R4d8

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PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Chapter 10 – Project Communication Management PMP Trainer: Anand BobadePMBOK 6th Edition, 2019, All rights reserved. Monitor Communication SIXTH EDITION
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) 10.3 Monitor Communications L : Lesson Monitor Communication Definition Plan Communication Management ITTO Stakeholder engagement matrix Observation conversation PMIS Review
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Plan Communication Manage Communication Monitor Communication Project communication Management processes P E MC
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Process of monitoring & controlling communications throughout the entire project life cycle to ensure the information needs of the project stakeholders are met. Monitor Communications The key benefit of this process is that it ensures an optimal information flow among all communication participants. Optimal information flow Project lifecycle Stakeholders needsmonitoring & controlling communications
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communications -> ITTO Expert Judgment Data analysis Project Management Information system Interpersonal and team skills Meetings Work performance information Change requests PMP updates Project document updates Inputs Tools & Techniques Outputs Project Management Plan Project documents Work Performance reports Enterprise environmental factors Organizational process assets
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communications->Input Project Management Plan Project documents Work Performance reports Enterprise environmental factors Organizational process assets
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Project documents Monitor Communications->Input -> Project documents Issue log Lessons learned register Project Communication Following Project documents will provide key input.
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Project Management Plan Monitor Communications->Input -> Project Management Plan Resource Management plan Communication Management plan Following subsidiary plans will provide key input.
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Organizational process assets Reports templates; Policies , standards procedures Specific communication technology available; Allowed communication media Record retention policies, Security requirements Monitor Communications->Input -> OPA
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communications->Tools & Techniques Expert Judgment Data analysis Project Management Information system Interpersonal and team skills Meetings
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Project Management Information system Provides set of standard tools for PM to capture, store & distribute information (Cost, schedule, progress and performance) Also, helps in Reports consolidation & Reports distribution. Ex: Microsoft Project Table reporting Spread sheet analysis Presentation Monitor Communications->T&T->PMIS
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Data analysis Monitor Communications->T&T-> Data analysis Stakeholder engagement matrix Following Data analysis techniques will be used:
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communications->T&T-> Interpersonal and team skills Observation conversation Interpersonal and team skills Following Interpersonal and team skills will be used:
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communications-> Output Work performance information Change requests PMP updates Project document updates
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communications-> Output -> PMP updates PMP updates Stakeholder engagement plan Communication Management plan Following subsidiary plans may get updated.
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communications-> Output -> Project document updates Project document updates Issue log Lessons learned register Stakeholder Register Following Project documents may get updated.
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Work performance information This performance data typically provides status & progress information Monitor Communications-> Output -> Work performance information
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Change requests This process often results in the need for adjustment, action and intervention. As a result Change request will be raised, which is processed through Perform Integrated Change Control Process Monitor Communications-> Output -> Change requests
PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communication -> Review Monitor Communication Definition Plan Communication Management ITTO Stakeholder engagement matrix Observation conversation PMIS
Chap 10.3 Monitor Communication

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Chap 10.3 Monitor Communication

  • 1. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Chapter 10 – Project Communication Management PMP Trainer: Anand BobadePMBOK 6th Edition, 2019, All rights reserved. Monitor Communication SIXTH EDITION
  • 2. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) 10.3 Monitor Communications L : Lesson Monitor Communication Definition Plan Communication Management ITTO Stakeholder engagement matrix Observation conversation PMIS Review
  • 3. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Plan Communication Manage Communication Monitor Communication Project communication Management processes P E MC
  • 4. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Process of monitoring & controlling communications throughout the entire project life cycle to ensure the information needs of the project stakeholders are met. Monitor Communications The key benefit of this process is that it ensures an optimal information flow among all communication participants. Optimal information flow Project lifecycle Stakeholders needsmonitoring & controlling communications
  • 5. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communications -> ITTO Expert Judgment Data analysis Project Management Information system Interpersonal and team skills Meetings Work performance information Change requests PMP updates Project document updates Inputs Tools & Techniques Outputs Project Management Plan Project documents Work Performance reports Enterprise environmental factors Organizational process assets
  • 6. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communications->Input Project Management Plan Project documents Work Performance reports Enterprise environmental factors Organizational process assets
  • 7. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Project documents Monitor Communications->Input -> Project documents Issue log Lessons learned register Project Communication Following Project documents will provide key input.
  • 8. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Project Management Plan Monitor Communications->Input -> Project Management Plan Resource Management plan Communication Management plan Following subsidiary plans will provide key input.
  • 9. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Organizational process assets Reports templates; Policies , standards procedures Specific communication technology available; Allowed communication media Record retention policies, Security requirements Monitor Communications->Input -> OPA
  • 10. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communications->Tools & Techniques Expert Judgment Data analysis Project Management Information system Interpersonal and team skills Meetings
  • 11. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Project Management Information system Provides set of standard tools for PM to capture, store & distribute information (Cost, schedule, progress and performance) Also, helps in Reports consolidation & Reports distribution. Ex: Microsoft Project Table reporting Spread sheet analysis Presentation Monitor Communications->T&T->PMIS
  • 12. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Data analysis Monitor Communications->T&T-> Data analysis Stakeholder engagement matrix Following Data analysis techniques will be used:
  • 13. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communications->T&T-> Interpersonal and team skills Observation conversation Interpersonal and team skills Following Interpersonal and team skills will be used:
  • 14. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communications-> Output Work performance information Change requests PMP updates Project document updates
  • 15. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communications-> Output -> PMP updates PMP updates Stakeholder engagement plan Communication Management plan Following subsidiary plans may get updated.
  • 16. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communications-> Output -> Project document updates Project document updates Issue log Lessons learned register Stakeholder Register Following Project documents may get updated.
  • 17. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Work performance information This performance data typically provides status & progress information Monitor Communications-> Output -> Work performance information
  • 18. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Change requests This process often results in the need for adjustment, action and intervention. As a result Change request will be raised, which is processed through Perform Integrated Change Control Process Monitor Communications-> Output -> Change requests
  • 19. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com) Monitor Communication -> Review Monitor Communication Definition Plan Communication Management ITTO Stakeholder engagement matrix Observation conversation PMIS