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Glosario de docuemntacion y archivo (1)
1. GLOSARIO DOCUMENTACIÓN
Y ARCHIVO
- Documentation:science of information processing, which provides information
about something for a specific purpose, multi -level discipline or interdisciplinary.
- Serials: sequence with an unlimited number of episodes
- AZ:It has the benefits of a high-volume archive, you permanent consultation save
20 % of the shelf space, when large volumes documents, locate becomes
complex.
- Data: It is important to note that the data has no meaning in itself, but used in
making decisions or performing calculations from a proper processing and taking
into account its context. Generally, the data is a symbolic or an attribute of an
entity.
- Encryption: those that identify INFORM U.S. dependence and are used in the
procedures related to the process of receiving, distribution, processed, processing
and delivery of mail.
- Indexing: physical mind is to prepare the documents so they can be handled by
the scanner.
- Shelves: where documents are stored, are set from then technical characteristics
of documentary support.
- Ventilation: the place where the documents are to be ventilated between him
some air to not likely to damage the documents.
- Document: it is a matter or fact witness and records certain information register.
- Permanent or Historical Archive: Transferred from the central file
documentation that for the committee decision file should be kept permanently, or
for life Is all documentation is submitted or continuous use.
- File Management: management consulting producers for the same office or
other request.
- Archive Total: is the classification of documents according to their asset life
cycle,inactive or semi-active.
- File: Full Set of documents related to the same fear.
- Documentary Fund: A set of documents, files of any kind of meeting.
2. - Legajado: set of documents that are usually tied with atape to the unit and
installation.
- Printing: A method that is not copy or hand for the production of a document
Or other visual image in one or more copies.
- Place:These are documents that are generated and sent to the entity or agency
and allow you to take the appropriate administrative procedures and this will give a
result receiving.
- Storage: Documents are placed in appropriate storage units to identify
themselves with the appropriate signage and identification.
- Distribution: The process by which official is responsible for managing
documents in the company, made the study, and determines the series , subseries
and record the which must pass the document.
- Recovery: It consists in locating the document with a view to obtaining
information in them efficiently and effectively.
- Protection: relates to the set of measures to be taken to ensure the physical
documents, as well as management information.
- Elimination: The destruction of the documents that have lost their primary
values and not possess secondary values.