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Buyer Purchasing Manager
1. Paul - Purchase Order Although Paul’s title is purchasing, he is constantly doing far more than that. He is anticipating demand, trying to convince vendors to stay on time, negotiates deals, talks to engineering about the new items coming up, and even receives shipments when they are from specific vendors. Paul is printing reports a few times a day just to make sure enough of everything is on ordered. Also he takes a look at production every now and then to make sure things are utilized as scheduled. His hectic days at work are compensated by the satisfaction he gets when everything is on hand at the exact time and exact quantity.
PO – P/O Set Up – Vendor Contract Costs <Discounts Tab> Explain how you can define and enforce pre-negotiated contract prices for each item that you purchase from the various vendors. You can specify: Base unit costs for single or multiple units of measure. Sale unit costs for single or multiple units of measure. Volume discount amounts or percentages. Tax authorities and tax statuses for the contract cost. Vendor Contract costs appear by default when you add purchase orders, receipts, invoices, returns, and credit/debit notes. If no contract cost exists for an item and vendor, Purchase Orders displays the Default Item Cost specified in the P/O Options form.
IC – I/C Items and Price Lists – Reorder Quantities Explain that you can now maintain optimum inventory levels throughout locations/warehouses. You can: Define as many as 365 periods in a year in order to account for seasonal fluctuations in supply and demand of your products Set up reorder information (maximum, minimum, reorder, and projected sales forecast quantities) Specify separate reorder criteria for each item at each inventory location/warehouse where you stock the item, or for all locations Reorder Points information defined on this form is used by Accpac Purchasing Module when auto creating Purchase Orders <PO - PO Create Purchase Orders – Create POs from I/C> This information is also used in generating two standard IC reports - <I/C Stock Control Reports - Overstocked Items Report and the Reorder Report> to assist you in optimizing your managing your inventory
PO - PO Create Purchase Orders – Create POs from I/C <Options Tab> Reorder Points information defined on the Reorder Points and Vendor Details screens just shown is used by this feature when you want the system to auto create Purchase Orders using the selected criteria
PO - PO Create Purchase Orders – Create POs from O/E Information entered on Sales Orders in the OE module and IC Vendor Details screens is used by this feature to automatically create purchase orders using the selected criteria.
PO - PO Create Purchase Orders – Create POs from Requisitions In addition to auto creation of Pos from IC Reorder Quantities and OE Sales Orders, POs can also be created from requisitions entered by users in different departments using the selected criteria. Another option available is to create a PO from requisition(s) directly from the PO Entry from
AP – AP Vendors – Vendor Activity This inquiry screen summarizes key information about the status of your vendor’s account with your company in four information tabs: <Activity Tab> displays financial/account information about your account status and the most recently posted transaction amounts
AP – AP Vendors – Vendor Activity This inquiry screen summarizes key information about the status of your vendor’s account with your company in four information tabs: <Aging Tab> Displays your company's account balance with the vendor in each of the aging periods used in the Accounts Payable module, selected by the aging and cutoff dates you specify “ Age As Of” date allows you to age transaction balances as of the specified date “ Cutoff Date” allows you to include or exclude transactions that are more recent than the &quot;As of&quot; date Change the number of days to custom calculate aged balance on the fly to get an accurate picture of your account balances with your vendors
AP – AP Vendors – Vendor Activity This inquiry screen summarizes key information about the status of your vendor’s account with your company in four information tabs: <Transactions Tab> Displays summary and detailed information about all your transactions with the vendor (invoices, debit notes, credit notes, and payments) currently posted to vendor account Easily customize the inquiry by choosing the types of documents you want to see, the order of appearance, and the starting document number View completed (fully paid) documents that you have not yet cleared from Accounts Payable View information about pending transactions, including pending document balances Once selected, you can drill-down to view the detailed information about the history of each displayed document type.
AP – AP Vendors – Vendor Activity This inquiry screen summarizes key information about the status of your vendor’s account with your company in four information tabs: <Payments Tab> For each payment you made to a selected vendor, the Payments tab of the Vendor Activity screen displays the: Bank code Check number and check date Check amount in the functional currency or vendor currency (if you have a multicurrency) Check status in the Bank Services (outstanding, cleared, or reversed) AP Payment Batch and Journal Entry number Payee (name on the check) Once selected, you can drill-down to view detailed information about the history of each displayed payment type.
PO – P/O Analytical Reports – Purchase Order Action This analytical report displays the vital information that facilitates vendor performance analysis with the following information: Vendor Item Location Qty. Ordered Received To Date Qty. Outstanding Days To Receive Ordered Unit Cost Avg. Rec'd Unit Cost Variance & Percent
