The document discusses principles of effective time management. It emphasizes managing oneself according to one's purpose and priorities rather than allowing others or external factors to dictate one's behavior and use of time. It introduces tools for time management, including using a clock to manage schedules and commitments and a compass to guide decisions according to one's values and vision. It advocates focusing on important but not necessarily urgent tasks in Quadrant II of a time management matrix to be more effective. The overall message is the importance of proactively organizing one's time around one's priorities and goals rather than reacting to urgent demands.

1. Effective Time Management
First Things First

2. Effective Time Management
What are our Expectations
from this Program?

3. Effective Time Management ??
Effective Management of Myself
I manage myself for what?
I manage myself to achieve my purpose in life

4. Effective Time Management
Exercise
List five things that are very important to you
or
Make a list of five factors which are
very important to your life

5. Effective Time Management
Objectives:
At the end of this workshop you will be able to:
– Identify and describe some principles of time
management (managing myself)
– List the benefits of understanding my time in
relation to my purpose

6. Why Manage Myself?
If I do not manage myself
then
I get managed

7. Why Manage Myself?
 We are managed by our own perceptions
 We are managed by our environment
 We are managed by our habits
 We are managed by other people

9. Remember to . . .
Watch your thoughts -
they become words
Watch your words -
they become actions
Watch your actions -
they become your destiny

10. THE ICEBERG
ONLY 10% OF
ANY ICEBERG IS
VISIBLE. THE
REMAINING 90%
IS BELOW SEA
LEVEL.

11. THE ICEBERG
VISIBLE
ABOVE SEA LEVEL
10 %
SEA LEVEL
INVISIBLE
BELOW SEA LEVEL
90 %

12. THE ICEBERG
KNOWN
TO OTHERS
BEHAVIOR
SEA LEVEL
UNKNOWN
TO OTHERS
VALUES – STANDARDS – JUDGMENTS
ATTITUDE
MOTIVES – ETHICS – BELIEFS
THOUGHTS

13. THE ICEBERG
PERSONALITY
KNOWN
TO OTHERS ETHIC
SEA LEVEL
UNKNOWN
TO OTHERS
CHARACTER ETHIC

14. THE ICEBERG
KNOWN
TO OTHERS
BEHAVIOR
SEA LEVEL
UNKNOWN
TO OTHERS
VALUES – STANDARDS – JUDGMENTS
ATTITUDE
MOTIVES – ETHICS – BELIEFS
THOUGHTS

15. Choose Your Behavior
Stimulus Response
REACTIVE
Case

16. Choose Your Behavior
REACTIVE
Stimulus Response
PROACTIVE RESPONSIBLE
My Choice
My Response
Stimulus

17. NEVER LET OTHERS
dICTATE
YOUR BEHAVIOUR

18. The Two Main Tools
The Clock
And The Compass

19. The Clock
The Clock
represents our
commitments,
appointments,
schedules,
activities etc.

20. The Compass
 Compass represents
our vision, values,
principles, mission,
conscience and
direction
 What we feel is
important and how we
lead our lives

21. Struggle between the Clock and
the Compass
What we feel we should do
What we want to do
What we actually do!

22. Wake up Calls
 A warning letter on your performance
 Fail in a subject; backlog
 A loved one dies
 You meet with an accident
 You discover you have a terminal illness

23. Clock Vs Compass
Efficiency Vs Effectiveness
Leadership before Management

24. Time Management Matrix
Urgent Not Urgent
Urgent & Not Urgent but
Important Important
I II
Urgent but Not Urgent &
Not Important Not Important
III IV

25. Time Management Matrix
Urgent Not Urgent
•Crises •Preparation
•Pressing Problems •Prevention
•Deadline-driven •Value Clarification
Projects, meetings, •Planning
preparations •Relationship
Building
I •True Recreation II
•Empowerment
•Interruptions, •Trivia, busy work
some phone calls •Some phone calls
•Some mail, some •Time wasters
reports •“Escape activities”
•Some meetings •Irrelevant mail
•Many popular •Small Talk
activities
III IV

26. Quick Summary
Principles of Effective Time Management
 Clock and the Compass
 Efficiency and Effectiveness
 Leadership before Management
 Importance and Urgency
Keeping in mind the above principles,
where should we focus, to be more effective?

27. Quadrant II Organising
The main thing is to keep the main thing the main thing
•What determines your „First things‟? - Urgency or
your purose, which is, Importance
•What do you do when you are torn between different
roles in your life?
•How do you respond to an urgent need or an
unexpected opportunity?

28. Q II Organising
The objective is:
Not to set schedule in cement
but
to create the framework
in which quality decisions
based on importance
can be made on a day by day, moment by
moment basis

29. Create a decision making framework
REACTIVE
Stimulus Response
RESPONSIBLE
My Choice
My Response
Stimulus

30. ‘Right is better’ Vs ‘More is better’
From activity oriented time management
to result oriented time management
A

31. Identify your big rocks

32. STEPS INVOLVED IN EFFECTIVE TIME MANAGEMENT
PLAN YOUR DAY
PLAN YOUR WEEK
GOALS
KEY ROLES
PERSONAL MISSION

33. Through this paradigm shift
 You begin to see time differently
 You become empowered to put
First things first