ADH Meetings & Events is a Chicago-based event planning firm with over 15 years of experience managing logistics for a variety of clients. They effectively handle venue procurement, catering, transportation, entertainment, audiovisual production, and décor so clients can focus on content. The firm has an international team with language skills and cultural understanding to serve clients globally. Their in-house planners have extensive experience in event planning, catering, entertainment, and production. ADH creates customized event experiences while encouraging sustainable practices.

1. Welcome
Creative, Responsible, and Experienced
ADH Meetings & Events is a Chicago based meeting management and event planning firm. We effectively manage logistics
such as venue procurement, contract negotiations, catering, dé
h t t t ti ti t i décor, t
transportation, entertainment, and audio visuall
t ti t t i t d di i
production, so that our clients are able to focus on the content, participants, sponsors, and invited guests. We work with a
variety of clients such as corporate, pharmaceutical, non-profit organizations, and social clients.
The ADH team also comes with extensive international experience. Each planner has lived in or worked on every continent
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with the exception of Antarctica. We offer producers who speak multiple language and understand cultural difference across
the globe, a benefit we find to be invaluable when when working around the world.
Our carefully recruited, in-house planners have a minimum of 15 years experience in the field. Our team has worked in
catering, d ti ti management, entertainment procurement, h it lit services, and audio visuall production prior t
t i destination t t t i t t hospitality i d di i d ti i to
joining the ADH team giving our clients an advantage that few other firms can provide.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 1
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

2. Our Vision
ADH Meetings & Events is a meeting management and event planning company like no other. We encourage a team
environment allowing us to optimize the planning and execution process for all involved. Our reputation is built on the
relationships we’ve established over decades of work in the field. Be it vendor relations, contract negotiations, or client
partnerships, we are committed to every aspect of program development. We strive to exceed our clients’ expectations
because we know our success comes only by presenting the clients’ ideas and concepts in the most extraordinary light
possible. Our commitment to our clients’ needs makes ADH your ideal partner for all your meeting and event needs.
Our Vision
For our clients to view A M
l ADH Meetings & Events as an integrall part of their team and a k component to the success
f h d key h
of any meeting or event regardless of size, location, or complexity.
Our Mission
To help our clients create, execute, and manage all meeting and event details while implementing environmentally
sustainable materials, practices, and eco-friendly green principles throughout the planning and execution stages of
their o
thei programs.
Our Values
Superior client service, sophisticated project management systems, flexibility in design and execution, communication
at all levels, cutting edge knowledge in multiple industries, commitment to technology, environmental sustainability, and
responsibility to the community.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 2
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

3. Capabilities
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We view every meeting as an integral part of a larger strategy to develop and enhance our client’s image
within their industry and increase ROI overall.
• Advanced Database Software – We analyze all aspects of
attendees’ meeting participation never missing an opportunity
to cut costs for our clients.
• Cost Effective AV Production – Flawless execution at a
considerably lower cost than other meeting management firms.
• Detailed Floor Plans – Complete, to-scale in 2-D and 3-D views
eliminates any on-site surprises and is standard ADH procedure.
on site
• Working Knowledge of Industry Rules and Regulations –
Specializing in the medical and healthcare industries.
• Service Procurement & Reporting – Supplier analytics and fully
customized reporting systems track all program details and
document both program spend and savings.
Comprised of knowledgeable and friendly staff, ADH’s professionals are
available at all times to answer participants calls and emails. Our strong and
proven commitment to client satisfaction and customer service is yet another
advantage that distinguishes ADH from the competition.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 3
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

4. Services
As a client of ADH you can expect to see the highest level of service and best managed meetings that drive down costs.
With a focus on compliance, ADH’s meeting management protocols result in more efficient meetings, increased savings and
reduced corporate risk.
Streamline your company’s meetings and events by using ADH to procure all aspects of your company’s programs, including:
Air Travel & Ground Transportation Audio-Visual Production
Budget Management Centralized Billing
Customized Reporting Creative Event Design
Décor Staging
Dé & S Dine A
D Around & G
d Group T Tours
Entertainment Event Marketing
Food & Beverage Gala Events
Golf Tournaments Graphic Design & Branding
Informational Materials Hotel Rooms & Meeting Space
Off-Site Events Promotional Items & Awards
Registration Site/Venue Sourcing & Negotiation
Speaker & Talent Management Team Building
Vendor Negotiations & Management VIP Management
See true returns on your company’s meeting investments.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 4
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

5. Medical Meetings
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We have worked with dozens of pharmaceutical companies and are registered Diversity Suppliers for many of them. ADH
has an immense level of experience with the pharmaceutical, biotechnology, and medical device industries. Our staff is
educated on the industries’ strict guidelines and keep up with the constant changes. We understand the intricacies of medical
meetings which iis why we h
ti hi h h have d di t d t
dedicated team members who specialize iin M di l M ti
b h i li Medical Meetings and th iindustries’ ever-
d the d t i
changing codes.
Additionally, we have partnerships with several excellent Medical Communications providers and Contract Research
Organizations.
ADH customizes meeting services for any type of program such as:
Advisory Board Meetings Clinical Investigator Meetings
Conference Team Support & Satellite Events Dinner Meetings
Educational Seminars Product Launches
Roundtable/Expert Consensus Meetings Speaker Training Sessions
Steering Committee Meetings
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 5
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

6. Registration & Travel Management
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ADH Meetings & Events works closely with our preferred air travel and ground transportation providers blending global
presence with local, flexible and personalized service, while at the same tracking participants along their travels to and from
the meeting or event. Here’s how do we do it.
Fully Integrated Database Structure
ADH utilizes advanced proprietary database software to analyze all aspects of attendees’ meeting participation and never
miss an opportunity to minimize costs, providing you with greater control over your company’s meeting spend. Our robust
meeting data repository supports our comprehensive approach to meeting management – analyzing our accumulated data
of past meetings has taught us to spot trends in participant behavior (like cancellations) and make predictive adjustments
minimizing the financial impact on our clients.
Air Travel Management
Benefit from peace of mind and documented savings when you turn your travel management over to us. ADH is well
equipped and perfectly poised to book your attendees’ air travel and ensure that your attendees comply with your
company’s travel guidelines. Backed by the reach and negotiating power of global partnerships, ADH is able to source the
lowest daily prices on airfares. In fact, we guarantee that our agency will work to find the lowest fares available.
Furthermore, we are able to monitor travelers’ activities from start to finish. We smoothly manage change while focusing on
customer service balancing the financial impact and adhering to our client’s travel policy
service, impact, client s policy.
Ground Transportation
Enjoy the convenience and savings of ADH managed ground transportation. Our local and global partnerships afford our
clients the highest level of service and equipment at the lowest possible cost.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 6
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

7. Audio Visual Production and Graphic Design
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ADH Meetings & Events is your full-service Audio/Visual stage Video Production and Graphic Design
production source. Our team of AV professionals have expert With over three decades of video production and graphic
field experience designing stages, installing video screens and design expertise, we are able to work closely with our clients
projection equipment operating cameras rigging lighting and
equipment, cameras, from th very b i i
f the beginning, t create th storyline th t will get
to t the t li that ill t
sound gear, and developing custom show setups tailored to your message across. Our video production team has diverse
the specific needs of each individual client. experience in all genres. This gives us a unique ability to work
within a range of budgets while scripting, shooting and editing
Whether you are holding a small corporate board meeting, or your project.
hosting a large-scale product launch, we work with the very •B i
Business t i i videos
training id
• Conference presentation videos
best people and equipment in the industry. We have close
• Conference PowerPoint with embedded videos
relationships with our field production teams, whether • Event coverage and highlights videos
domestic or internationally, and are in constant communication • Video News Releases (VNRs)
so that no creative or technical detail is overlooked. • Post-production editing, duplication and distribution
Whether you want to produce an elegant professional video,
a dynamic promotional video, a conference PowerPoint or
Additionally ADH produces detailed to-scale floor plans
create a DVD with a custom menu – we have the experience
showing placement of furniture, staging, audio visual, lighting
and flexibility to help you achieve your vision. Add pictures,
and sound, avoiding any last minute surprises.
titles, tasteful graphics, subtle transitions, and engaging music.
Work with a professional to improve the image of your videos
then watch as your company’s image improves.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 7
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

8. Destination Management Company
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Making you look good is important to us!
Having ADH Meetings & Events as your partner DMC will save you valuable time and money. Our long standing
relationships with local vendors and venues as well as our tremendous buying power only further your return return on
investment.
We understand the accountability you have for your meetings and events and as your supporting partner we are committed
to i ti
t assisting you t reach your objectives and achieve your goals..
to h bj ti d hi l
Let us offer the local expertise and connections you need to manage your event efficiently.
Here are some of the benefits of working with ADH as your DMC:
• One contact and payment to keep all the details in line and simple for you.
• Knowledge of the finest local venues, caterers, décor, transportation and other event services.
• On-going relationships with vendors to obtain the best quality, service and negotiations.
• Creative ideas for special events, teambuilding and those challenging situations.
• Access to and experience with the new, exclusive and unique venues and restaurants.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 8
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

9. Tradeshows
Our commitment to the environment drives us to spread the principles of sustainability throughout the exhibit industry. We offer
nothing b t th b t iin environmentall exhibit t h l
thi but the best i t hibit technology and services and t k great pride iin b i th lleader iin eco-friendly
d i d take t id being the d f i dl
exhibit technology. From small portable displays to large island displays, the sky is the limit.
To ensure that the booths are sustainable, ADH Meetings & Events uses up to 70% recycled aluminum,100% renewable
bamboo, sorghum boards, stains and finishes that are low or free of VOC (Volatile Organic Compound), graphic fabrics and
Velcro that are made of 100% recycled soda bottles, carpets that are made from 100% biodegradable polymer fibers, LED
lighting to reduce energy and heat, signage made from bio-degradable and FSC certified wood that is printable on 2 sides,
and recycled glass shelving.
Constantly innovating to best serve our clients
and our environment.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 9
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

10. Incentive Travel
Great incentive programs are not just a way to celebrate success in an exotic location, they are a proven investment in your
entire team that increase sales, improves employee or customer loyalty, rewards productivity, motivates your team members
and cultivates meaningful interaction between senior management and employees or your customers. Incentive programs
create an atmosphere of camaraderie and excitement that has lasting impressions far beyond any other motivational tool.
With 20 years of experience producing motivational programs in numerous countries around the world, our expertise and
destination knowledge is second to none. We help you create the perfect incentive program whether in the US or elsewhere
around the globe that drives performance inspires entices and delights your attendees Our incentive specialists work with
performance, inspires, attendees.
you as an integrated part of your corporate team to develop a unique creative program that is truly a 'once in a lifetime'
experience for your attendees, regardless of the destination.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 10
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

11. Team Building
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Does your company, or investors value “green” elements and sustainable practices? Have you figured out an effective way
to incorporate these ideals into company strategy AND gain value in return? Let ADH design a socially responsible team
building program for your employees. As a visionary in sustainability we incorporating charitable or green element into Team
Building Events allowing you to not only build your team but the global community as well.
Charitable Team Building: Taking teambuilding and networking to another level as participants work together to help the local
community by completing an interactive charitable project.
Green Team Building: Help replenish the planet and your team spirit with Green Team activities. Guests go beyond "reduce,
reuse,
reuse and recycle", to learn and experience methods to help preserve the world in which we live
recycle live.
Additional options are:
Team Bonding: Capture the spirit of friendly competition with Team Bonding activities. Guests work together to achieve
greater results and create team spirit with cheers of encouragement. Spontaneous, effortless and fun, these light-hearted
activities give a boost to company meetings and retreats.
Workshops and Retreats: Discover the effects of Experiential Learning, activities with a purpose, and learn about the patterns
of your group’s interaction. Participants engage in a series of professionally facilitated team challenges as they work together
to achieve a desired goal. Our facilitators stimulate group discussion and moderate a debriefing during the program that is
very enlightening.
Reception A ti iti C t an energetic, yet comfortable, atmosphere with th
R ti Activities: Create ti t f t bl t h ith theme activities th t promote networking and
ti iti that t t ki d
interaction. A great way to enhance theme parties and client receptions.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 11
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

12. Décor
ADH Meetings & Events specializes in event décor and are experts at transforming event venues from simple rooms to
sensational experiences. By integrating lighting, fabrics, floral and furniture we create memorable looks for every event.. From
small touches to full blown themed events, even the simplest programs are enhanced with some type of décor. To make your
meeting or event truly “pop” just add nice linen, some simple up-lighting or floral centerpieces. Many of the décor elements
are inexpensive and our designers always create with your budget in mind.
ADH Meetings & Events designs with the environment in mind, creating décor from sustainable materials and using the latest
in audio-visual technologies. From grand entrances to awe-inspiring event spaces, ADH Meetings & Events will help generate
ideas that will turn your vision into an experience so memorable your guests will never forget it.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 12
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

13. Green
Experience Change, Encourage Awareness, and Build Communities
ADH Meetings & Events is committed to resolving environmental and social issues. We have a fully dedicated
Green Compliance Officer whose commitment to sustainability goes far beyond recycling and purchasing green
products, to reaching out to local vendors to help build the communities in which we work. We have developed the
ADH Meetings & Event Green Standards - a set of standards that makes us a leader in an industry that can at
times be wasteful and slow to change.
In an effort to provide the highest quality ADH helps build communities by working
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meeting and event services at an with local vendors. We work to reduce
waste by requesting our vendors
affordable rate we have committed to dispose of excess materials in an
green and eco-friendly vendors who economical and eco-sensitive fashion.
share these same principles.
We encourage practices such as
We ask for change from those we work
donating excess food or décor to local
with be it venues vendors or suppliers
venues, suppliers. food shelters, hospitals and community
organizations.
ADH Meetings & Events uses creative
methods to implement alternative
Our team also compels attendees to get
energy sources, green products, and excited about sustainability by
resourceful waste management encouraging them to be a part of the
programs during the planning and solution. We encourage feedback on
iimplementation stages of our programs.
l t ti t f initiatives and can offer engaging on-site
d ff
practices when requested.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 13
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

14. Diversity Supplier
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ADH is ranked #195 of the "Top 500 Emerging Businesses" in the
United States by DiversityBusiness.com. Over 650,000 businesses
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were considered in this evaluation.
In June 2008 the NGLCC, based in Washington D.C., certified ADH Meetings & Events as a
LGBT Business Enterprise™ making ADH an official Diversity Supplier ADH Meetings &
Enterprise Supplier.
Events is currently registered with more than 200 companies including many Fortune 500s..
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 14
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

15. A Selection of Clients
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 15
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

16. Testimonials
Investigator Meetings
“My experiences with Allyson encompass planning and execution of multiple investigator meetings conducted both
domestically and globally. Most importantly, Allyson is the consummate professional who consistently met the needs of my
meeting attendees from the planning stage to getting them back home at meetings’ end. For my part, she made the task of
meeting/event planning seamless for me. She has never said “no” to any request I have made in trying to schedule
meaningful, enjoyable events. Additionally, Allyson has the innate ability to anticipate needs making the experience for the
event sponsor such a pleasure.”
h l ”
- Vicki Higham, MSN/RN, Clinical Project Manager, AstraZeneca/Gore
Clinical Trial
“I am writing this letter in support of Meredith Dodson. I have worked closely with Meredith for the past two years in the
conduct of a large scale, multinational clinical trial. I am a cardiologist at Brigham and Women’s Hospital and Harvard
Medical School and serve as one of the investigators of a mega-trial in cardiovascular medicine that is studying a novel
anticoagulant for the treatment of a trial fibrillation the most common arrhythmia in the world Ms Dodson was one of the
fibrillation, world. Ms.
key people charged with organizing our international training of trial sites, physicians and study personnel, which was no
easy task. Our trial involved physicians, hospitals and clinics in six continents and over fifty countries. We have held over
fifteen investigator meetings worldwide. I do not frequently write letters of support for individuals but I feel so strongly about
Meredith’s superlative job that I compelled to recommend her with the highest enthusiasm.
- Christian T. Ruff, M.D., TIMI Study Group, Brigham and Women’s Hospital
Investigator Meetings
“As a small b
A ll biotech company we appreciated A
h d ADH's willingness to work with a meeting b d that would meet our needs,
ll k h budget h ld d
yet stay within our budget for the meeting. I was quite certain that the meeting would go well because of my previous
experience with Allyson Rinaldo. As US medical lead for the NXY-059 program I worked with Allyson on multiple occasions.
We did both international and domestic meetings for the NXY-059 programs which was a global program with 32 countries
involved. Her organizational and problem solving skills were evident at those events and I knew as long as she was part of
the ADH team, it had to be a good company. In the future I would have no reservations using ADH Meetings & Events again
and I would recommend them to other Pharma companies who have complex meeting needs.”
- Warren W. Wasiewski M.D., CMO, InfaCare Pharmaceutical Corporation
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 16
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com

17. Testimonials
Medical Meetings
“Allyson has planned and executed for me personally Meetings ranging from large Clinical Investigator and Speaker Training
programs to smaller, more intimate Advisory Boards and Roundtable/Expert Consensus meetings. We have done programs
together, domestically and internationally, and on both the R&D (clinical development) and commercial (marketing) sides of
the business ”
business..
- L. Scott Tutak, Sr. Professional Education Manager, Shire US
Clinical Trials
“I am writing to express our complete satisfaction with the wonderful services provided to EPI-Q, Inc. by Allyson Rinaldo over
two years’ time. For both of the meetings that she assisted us in planning and presenting, our interactions with Allyson and her
team and the results of the programs have been wonderful and are truly appreciated I have enjoyed working with Allyson
appreciated.
and definitely plan on seeking her assistance again in the future.”
- Cheryl Brewster, MHA, Director, Health Outcomes, EPI-Q, Inc.
International Investigator Meeting
“This is a letter of recommendation for ADH Meetings & Events. I had the pleasure to work with the ADH team recently for
an international Investigator Meeting held in Prague We had to coordinate participation for individuals in 10 countries and
Prague.
the outcome was extremely successful. Some of the strengths of ADH team that they were considerably less expensive than
other planners, flexibility in all things, including contracting and billing, allowing for a very easy partnership and able to comply
with FDA, oAG, OIG and PhRMA guidelines, which was apparent in the planning of the meeting and following the meeting
when providing the needed certification of training and participation for all attendees.”
- Joyce E. Gaudieri, MS, RN, PNP, Global Project Manager, INC Research.
ADH Meetings & Events
3712 North Broadway Street, Suite 337, Chicago, Illinois 60613, USA 17
Office: +1-312-265-9759 Fax: +1-312-265-9764
www.ADH-Events.com