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Farming Smarter,
Not Harder
ACORN Conference 10.20.2013
Moncton, New Brunswick
Richard Wiswall
Cate Farm, Plainfield, Vermont

www.catefarm.com
www.richardwiswall.com
Thanks to our Sponsors
Planning for Profit
Profit =
Income

- Expense
Income – Expense = Profit
-Expense + Income = Profit
Profit = Income – Expense
Profit = Income – Expenses
Profit

= Income – Expenses

- Profit = Income –

Profit

= Income –

Profit = Income – Expenses
Profit

Expenses
Expenses

= Income - Expenses
How much do you want
to make in Net Profit?
How much do you want to make in
Net Profit?
Current Year Year 1

Year 2

Year 3

Year 4

Gross
Net

30,000
How much do you want to make in
Net Profit?
Current Year Year 1

Year 2

Year 3

Year 4

Gross

60,000

Net

30,000
How much do you want to make in
Net Profit?
Current Year Year 1

Year 2

Year 3

Year 4

Gross

10,000

60,000

Net

2,000

30,000
How much do you want to make in
Net Profit?
Current Year Year 1

Year 2

Year 3

Year 4

Gross

10,000

18,000

30,000

45,000

60,000

Net

2,000

6,000

15,000

24,000

30,000
Beginning Marketing Chart
Farmers’
Market
Beets

Carrots
Lettuce
Potatoes
Total

8 weeks x 25lb =
200 lb
At $2/lb =$400

Food Restaurant
Co-op
12 weeks x 25lb =
300lbs
At $1/lb = $300

CSA

Other

Total
500 lbs
$700
Beginning Marketing Chart 2
Farm Sales
Meat birds
4.5lb @ $3.33/lb =
$15 per bird

Feeder pigs
Eggs
Total

CSA

Other

Total

4 x 100 birds
= $6000

2 x 100 birds
= $3000

200 birds
= $3000

800 birds
= $12,000
Simplified Marketing Chart

Beets

Carrots

Lettuce
Potatoes
Total

Farmers
Market
8wks x 25lb
= 200 lb
= $400
8wks x 50lb
= 400 lb
= $800

Food Coop

Restaurant

CSA

Other

Total

12wks x
50lb = 600lb
= $600
8 wks x 200lb
= 1600 lb
= $2000

0

4wks x 50lb
= 200 lb
= $400
12wks x 50lb
= 600 lb
= $1200

8wks x 25lb
= 200 lb
= $200

1200 lbs
$1600

12wks x 75lb
= 900 lb
= $1125

3900 lbs
$5625

10wks x 60hds
= 600 hds
= $1200
6wks x 100lbs
= 600 lbs
= $900

10wks x 120hds
= 1200 hds
= $1200
10wks x 200lbs
= 2000 lbs
= $3000

10wks x 120hds
= 1200 hds
= $1200

16wks x 50hds
= 800 hds
= $1600
6wks x 100lb
= 600 lb
= $900

10wks x 120hds
= 1200 hds
= $1200
6wks x 100lb
= 600 lbs
= $900

5000 heads

$3300

$6800

$1700

$4100

$3425

$19,325

8wks x 50lb
= 400 lb
= $500

0

$6400
3800 lbs
$5700
Production Plan
Crop
Beets
1200#
Carrots
3900#

Yield/350’ bed

# beds needed

Proj. gross sales

Seed needed

Planting dates

Notes

600#

$1600

16,000 Red Ace
16,000 Gold

5/1, 6/1

15 seeds/foot

$5625

27K seeds
Nelson
27K Bolero

5/1, 6/1

25 seeds/foot
w/ scatter shoe

Lettuce
5000 hds

830 heads

2 beds
(1 + 1 late)
4 beds
(1 early +
3 late)
6 beds

$6400

(marketable)
3 row x 12”
80% pick

8 plantings
.75bed/planting

2400 Two Star
1200 Vulcan
1200 Cocarde
1200 Ermosa

5/1, 5/15, 6/1,
6/15, 7/1, 7/15,
8/1, 8/15,

750 plants
needed/planting
to sell 625 hds

Potatoes
3800#

950#

4 beds

$5700

100# Gold
100# Red

5/1

Red:gold 1:1
Single row/bed
1:20 seed:crop

(conservative)

1000#

Total beds: 16
Map
-350’ long bedsBeets: 1 bed 5/1, Red Ace and Gold, 3 rows/bed
1 bed 6/1, Red Ace and Gold, 3 rows/bed
Carrots: 1 bed 5/1, Nelson, 3 rows/bed
1 bed 6/1, Nelson,
“
1 bed 6/1, Bolero,
“
1 bed 6/1, Bolero,
“
Lettuce: .75 bed every 2 weeks: 5/1, 5/15, 6/1, 6/15, 7/1, 7/15, 8/1, 8/15
3 rows/bed at 12” spacing
6 beds total
2 green:1 red:1 red oak:1 boston each planting

1
2
3
4
5
6
7
8
9
10
11
12
13
Potatoes: 1 bed 5/1 Red Norland
14
1 bed 5/1 Red Norland
15
1 bed 5/1 Carola
16
1 bed 5/1 Carola
17
Cover Crop:
18
19
10 beds (.5 acre) 5/15 Buckwheat
20
21
9/15 Fall Oats
22
23
24
25
26
Farm road
Seedling Calendar
Crop
Lettuce
Onions
Broccoli

3/1

3/8

3/15

3/22

3/29
750

4/5

4/12
750

4/19

5000
700

700

700

4/26
750

5/3

5/10
750
Planning Review
• Plan for Net Profit
• Determine potential market, create

Marketing Chart
• Make Production Plan for crop

selections
• Map: Will production fit on land
base? Where?
• Make Seedling Calendar for
transplanted crops
Analysis
Sales (Income) and Expenses
Sales: Money coming into
the farm
• Invoiced Sales
• CSA
• Farmers’ Market
• Farm stand
Simplified Sales Spreadsheet
Farmers
Market
Beets
Carrots
Lettuce
Potatoes
Total

Food Coop

Restaurant

CSA

Other

Total

$480
$890
$1310
$1100
$3780

$650
$2100
$1140
$3250
$7140

0
$470
$1280
0
$1750

$400
$1000
$1400
$980
$3780

$150
$600
$960
$850
$2560

$1680
$5060
$6090
$6180
$19,010
Grand
Total
Expenses
Purchases by check, cash or
bank card
Crop journal
Paid labor (paycheck)
Your labor
TABLE 3-2: Sample Crop Journal: Carrots
¼ acre (five 350’ beds), 3 rows per bed Location: Lower field
Date
Task
Labor
4/23

4/24
4/24
5/7
5/25
6/6
6/10
6/15
6/16
6/18
7/6
7/9
7/16
7/18
8/1
8/15

Spread 1 load compost (4 yards or 4,800#)
Spread 75# SoPoMg
Spread 200# bagged poultry compost
Disked 1x
Chisel 1x, bedform 1x
Seed 25,000 Napoli, planter hole #10
Seed 100,000 Bolero, hole #8
Flame weed
Cultivate with baskets
Cultivate with baskets
Irrigate: set up, run, and put away
Hand-weed crew
Finish hand-weed
Cultivate with baskets
Cultivate with sweeps
Irrigate
Cultivate with sweeps
Hand-weed crew
Cultivate wheel tracks
Last hand-weed

.5
.25
.25
.25
.5
1
.5
.25
.25
1.5
16
4
.25
.25
1.5
.25
10
.25
2

Tractor/equipment
.5
.25
.25
.25
.5

(at 2 hours/acre)
(at 1 hour/acre)
(at 1 hour/acre)
(at 1 hour/acre)
(at 1 hour/acre)

.5
.25
.25
2

(at 2 hours/acre)
(at 1 hour/acre)

.25
.25
2
.25
.25

(at 1 hour/acre)
How much does it cost to :
•
•
•
•
•
•

Run a tractor?
Produce 500 transplants?
Vend at a Farmers’ Market?
Deliver to wholesale accounts?
Irrigate a field?
Pay for all the overhead costs ? (like
mortgage, taxes, phone, advertising,
office supplies, and labor for upkeep
and managing your business).
Worksheet 1
Copyright Richard Wiswall 2009

Labor, Delivery, Farmers Market, Overhead Costs
to use in calculating Crop Budgets

Labor Costs:

Manager

Average Hourly rate:
employee taxes: 7.51%
Worker Comp: 8%
Non assigned time: 10%
SEP IRA 25%

10.00
0.75
0.80
1.00

Crew
10.00
0.75
0.80
1.00

Labor Costs/hour:

12.55

12.55

Delivery Costs

Composite crew 1:3
10.00
0.75
0.80
1.00
0.00
12.55

Labor Costs are critical to calculating crop budgets. The farm's labor
cost per hour is more than the employee's wage when employer
taxes, workers comp insurance and non-production time (meetings,
cleanup, maintenance) is added in. The SEP IRA is an optional
retirement plan, an added cost for certain qualifying employees. See
Chapter 6. If a farm manager is at a different payrate, a composite
rate per hour can be used. This worksheet assumes a ratio of 3 crew
workers to 1 manager. For simplicity, all labor is paid the same rate in
these crop budgets.

Produce

Labor: Load truck & travel
Vehicle cost .40/mile

25.10
8.00

@12.55/hr
20 miles round trip

Cost for one delivery
% of crop to total load
x number of trips
Delivery cost for crop per season

33.10
10%
12
39.72

Delivery Costs can be determined for: each trip, total trips per season,
or the percentage cost of each product delivered. If a delivery
contains equal amounts of carrots and beets, 50% of the delivery cost
would be allotted to each crop.

for example
for example

Farmers Market Costs:
Labor: load truck(s)
Labor: travel to mkt, set up
Labor: market vending
Labor: pack up, travel home,
unpack, tally sales
Vehicle(s) cost at .40/mile
Rental fees
Amortized FM equipment
Subtotal: cost for one Market

Calculate for ONE Market
1 hr (2 people)
4 hrs "
8 hrs "

12.55
50.20
100.40

The base cost for attending one market is constant irrespective of the
amount of product sold (unless labor needs change). Gross sales at
market must be higher than the cost. Otherwise, you are losing
money or personally subsidizing the market cost by not paying
yourself the going labor rate. Sales need to be high enough to justify
the cost of vending at market. If they are not, strive for higher sales,
or pursue alternative selling venues, such as CSA programs or
wholesale accounts.

246.47

37.65
8.00
30.00
7.67

3 hr
"
20 miles round trip
per market

scales 1500, umbrellas400, tables200, signs200=
$2300/15yr useful life/20mkts per season=$7.67 per mkt

# Markets crop is sold
Total costs for # Markets
Crop sales / Total FM sales
Crop sales % x Total Mkt costs

6

varies by crop

1478.82
5%

varies by crop

73.94

The total expense for equipment needed at market is amortized over
the useful life of the equipment and prorated for each market. As with
Delivery Costs above, a percentage of farmers market expense can
be assigned to different crops. The important message, though,
regarding farmers market costs is that each market costs a certain
amount to attend, and that farmers market sales must justify that
expense.

Enter in Crop Enterprise Budget under
Marketing Costs: Farmers' Mkt expense

Overhead Costs (annual)
Overhead costs are ones not accounted for under Delivery Costs, Farmers Market Costs, Greenhouses, Tractors, Implements or Irrigation costs. Overhead costs are spread out
over the entire farm operation and prorated to each crop or enterprise. In these worksheets, 50% of overhead expenses are apportioned to the 5 acres in cultivation, 25% to the
bedding plant greenhouse, and 25% to the in-ground tomato greenhouse. Allotment of overhead costs is somewhat subjective, but all overhead costs must be assigned. Overhead
expenses allotted to the cultivated 5 acres is further broken down to overhead expense per two 350' long beds, the equivalent of 1/10 acre.

Mortgage annual payment
Depreciation
Property Taxes
Insurance
Office
Website
Travel/conferences
Professional services
Electric
Landfill
Telephone
Advertising
Shop supplies, misc. repairs
Labor: management
Labor: office
Labor: maintenance
Total Overhead Costs:
Overhead per Two 350' beds:
Overhead per Greenhouse

600.00
2000.00
800.00
4000.00
1100.00
400.00
300.00
700.00
600.00
250.00
550.00
200.00
500.00
3263.00
3263.00
653.00

Farm % of total bill. Does not include house and housesite portion.
To account for replacement costs, excluding machinery in Worksheet 4
farm %
3000 health, 1000 fire; not vehicle or Workers Comp.
Supplies, postage, subscriptions
$20/month plus fees and maintenance
CPA, organic certification, snowplowing
farm %, w/o greenhouse electrical use
farm %
Tractor, implement, irrigation repairs already accounted for in Worksheet 4
Average 5hrs/week: 260 hrs/year. Annual labor for overseeing farm operation
Average 5hrs/week: 260 hrs/year. Annual labor for office duties.
Average 1hr/week: 52 hrs/year. Annual labor for non assigned maintence work.

19179.00 Allocation: GH Seedlings $2397, GH Tomatoes $2397, 5A (100 beds) $14,385= $144 per bed
288.00
2397.00

Per two 350' beds, for 5A (100 beds)planted to row crops. Enter on line 67 on crop budget.
Per 21' x 96' hoophouse: one for bedding plants ,one for greenhouse tomatoes
Worksheet 2

Copyright Richard Wiswall 2009

Greenhouse Flat Costs for Calculating Worksheet 3 Bedding Plant Cost
Costs of Soil, Plastic containers and Labor filling
In order to calculate what a farm-raised seedling costs, we first need to know the cost of the plastic container, the cost of the soil in the
container and the cost of labor to fill the container. Below is a table that lists common pack sizes used in greenhouse production and the
associated costs with that size. A 1020 is a 10" x 20" open plastic tray. One 1020 will hold 18 3.5" square pots. 606 stands for six 6 packs per
1020 tray. An 804 is a 4 pack sized to fit eight packs per 1020. 128 and 98 stand for the number of molded individual cells in a 1020 sized tray.
Reuse of plastic containers will lower costs.

Container size
3.5" square pot
606
804
806
1020
128
98
6" pot: Each Pot

A
B
C
D: C/B
E
F
G: F/G
H: A+D+G
single use # containers price per soil cost in # flats filled labor cost cost of labor Total cost of plastic, soil
cost/flat
per yard soil yard soil
container per hour
per hour to fill flat and labor (w/o 1020)
1.62
125
105
0.84
40
12.55
0.31
2.77
0.39
144
105
0.73
60
12.55
0.21
1.32
0.39
144
105
0.73
60
12.55
0.21
1.32
0.39
171
105
0.61
60
12.55
0.21
1.21
0.72
100
105
1.05
60
12.55
0.21
1.98
0.95
216
105
0.49
60
12.55
0.21
1.64
0.95
216
105
0.49
60
12.55
0.21
1.64
0.28
350
105
0.30
240
12.55
0.05
0.63
Worksheet 3

Greenhouse Costs

Copyright Richard Wiswall 2009

Two types of greenhouse operations are portrayed: one for growing bedding plants and one for growing in-ground tomatoes. Both greenhouses are 21' x 96' hoop houses with 2
layers of plastic that are inflated. Each has a furnace, exhaust fan, intake shutters and automatic controls. The longer-lived structure and equipment costs are totaled and divded
by their useful life (20 years). Annual costs of heating fuel, electricity, and 5 year plastic covers are listed separately. Overhead expenses from Worksheet 1 (25% of total
overhead) are added in after the Annual expense subtotal. The bedding plant greenhouse is more involved and listed first. The bedding plant greenhouse benches hold 1000 flats
(1020 size), and two flats can occupy the same bench space during the course of the bedding plant season (one cycling of inventory). Worksheet 2 lists costs for plastic
containers, soil, and the labor to fill the containers, as shown under Production costs per flat . Other production costs per flat are listed, with optional categories like thinning and
fertilizing left blank for simplicity. The total cost per flat is a very useful number, and will be used in the Crop Budgets when crops are raised from transplants.

Bedding Plants, March 1st start up
Structure cost: 21' x 96', 2 layer poly covered hoop house
Frame cost 2400, install 1004, (80 hr), wood 300
3704.00
Furnace 2000,fans 800, installation 377 (30hr)
3177.00
Benches 500, plumbing 400, irrig 400
1300.00

GH 1020 capacity: 1000 x 2
Total Annual exp/total flats=

2000 one cycling of bench space
2.59 per flat

GH annual cost/flat

2.59

Production costs per flat
Total Structure cost

8181.00

Cost of plastic flat, soil, labor filling

Cost of seed in flat
divide by # years of useful life
Annual structure cost

20
409.05

Labor to seed flat:12flats/hr=1.05/flat
If needed:subtotal/#finished trays

2.59

2.59

804s
3.5" sq. pots
1.32
2.77
1.00
1.00
1.05
1.05

128s
1.64
1.00
1.05

Labor: TP to one flat: 10flat/hr=1.26

2nd plastic flat, soil, labor filling
Subtotal for TP flat

Other Annual expenses:

Labor moving: 60/hr=.21/flat each move

Poly cost 600, installation 100 (8 hr), /5 years
Electricity
5 x $15/month
Fuel for heat
300g @3/g
Watering labor 2hr x 50 times=100hrs

140.00
75.00
900.00
1255.00

Subtotal Annual expenses
Farm Overhead Allocation from Worksheet 1
Total Annual expenses with overhead allotment

2370.00
2397.00
5176.05

0.21

0.21

0.21

6.17

7.62

6.49

Labor to thin: 100/hr=.13/flat
Fertilizer cost: .02/flat

Fertilizer labor: .05/flat

Total Cost per Flat

Greenhouse Tomatoes, transplanted in ground April 1 in northern U.S.
The annual structure cost and other annual expenses are similar to the bedding plant greenhouse shown above. Overhead costs from Worksheet 1 (25% of total overhead) are
added in after Total Annual expenses. This greenhouse is used to grow tomatoes in the ground for an early and extended harvest of top quality fruit. Tomato plants are
transplanted from 3.5" pots into the greenhouse soil around April 1st. Plants are irrigated with drip lines on a battery operated water timer. The ground is mulched to reduce
weeding labor. Heating and venting are on thermostatic controls. Roll up sidewalls promote air flow when outside temperatures permit. Tomato plants are trellised from strings
hanging from the greenhouse frame. A separate crop budget is calculated for greenhouse tomatoes, shown in the Crop Budget section. The total annual expense seen below will
be used as an expense in the Crop Budget.

Structure cost: 21' x 96' 2 layer poly covered hoop house
Frame cost 2400, installation 1004, wood 300
3704.00
Furnace 2000, fans 800, install 377 (30 hrs)
3177.00
Total structure cost
6881.00
Annual structure cost :divide by 20 years

344.05

Other Annual expenses:
Poly cost 600, install 100 (8 hr), /5 years
Electricity
6 x $15/month
Fuel for heat
200g at $3/g
Subtotal annual expenses

140.00
90.00
600.00
830.00

Farm Overhead Allocation from Worksheet 1
Total Annual Expenses

2397.00
3227.00
Worksheet 4

Tractor, Implement, Irrigation Costs

Copyright Richard Wiswall 2009

Tractor Costs
The hourly cost of a tractor is calculated by first dividing the purchase price of the tractor by the tractor's years of useful life. Next, annual
expenses of repairs and fuel are added in, giving you the total cost to own and operate the tractor per year. Divide this total annual cost by
the number of hours the tractor runs in a year, and the result is an average cost per tractor hour. I was surprised at first at how inexpensive
running a tractor can be, but remember, a tractor used 50 hours a year has a much higher hourly rate than a tractor used 300 hours per year.
The three tractors shown below are ones that I have owned. The numbers are based on personal experience. Annual repairs are listed as an
average: some years are expensive, some are not.

Tractor model

JD 2240

Ford 4000

Cub

Original Cost/useful life=
Annual Cost, w/o interest
Average Annual Repairs
Annual Fuel Cost: @3/gallon

7000/25
280.00
500.00
480.00

4400/25
176.00
300.00
480.00

1000/25
40.00
200.00 some years $0, some lots
80.00

1260.00

956.00

320.00

Annual Hours used

200

300

60

Tractor cost/hour

6.30

3.19

5.33

Tractor driver hourly rate

12.55

12.55

12.55

Tractor with driver: $/hour

18.85

15.74

17.88

Total Annual cost

Implement Costs
Tracking various implements' costs is similar to tractors but without the fuel expense. Some implements have lots of moving parts
(combines, manure spreaders) and cost more to operate than implements like a bedlifter that has no moving parts. I list three of the more
common and costly implements to run. Because a farm may have numerous implements, I make a note below these three implement costs
for easy calculations to use as a short cut for budget work.

PTO Tiller
Original cost/Useful life=
Annual cost, w/o interest
Implement annual repairs, ave.
Annual hours used
Implement Cost/hour

Manure Spreader

Bush hog

800/25
32.00
20.00
40
1.30

1100/20
55.00
20.00
20
3.75

600/20
30.00
20.00
50
1.00

A $500 simpler implement with a useful life of 25 years costs about $20/year to own. Figure $.50/hour for quick calculating.
A $1000 simpler implement with a useful life of 25 years costs about $40/year to own. Figure $1/hour for quick calculating.

Irrigation Costs
Irrigation cost takes into account the annual equipment cost and any repair expense (similar to tractors and implements) and also time for
setup, running, and taking down (or moving) the system, calculated for the area that is watered each time. The example below shows an
irrigation system that waters an acre in area, and is used four times per season. The irrigation cost per acre is then calculated for 1/10 of an
acre, or two 350' long beds.

Cost of pipe, pump,sprinklers
Useful life in years
Annual equipment cost
Average Annual repairs
Total Annual Cost
Total annual cost/uses per season=
Setup, takedown labor per irrig. area
4 hours tractor use
Irrigation costs/irrigated area, each use
Irrigation costs for two 350' beds, each use

4600.00
25
184.00
50.00
234.00
58.50
75.30
25.20
159.00
15.90

Used PTO pump, 4" and 2" alum. pipe for 1 acre

say $250 every 5 years
4 uses per season
1A coverage, 6hrs total @ 12.55/hr
at $6.30/hr tractor only
per acre, each use
per two 350' beds, each use; $7.53 Labor, $8.37 Machinery
Crop Enterprise Budget
Crop year:

Copyright Richard Wiswall 2009

Crop:

Unit area: Two 350' beds
Bed feet or acre: 700' or 1/10A
Rows/bed&plant spacing: 2 rows/bed, 12" transplant spacing
Broccoli

Note: 20 350' beds= 1 acre

and specify: early, mid, late

Today's Date:

Costs in $:

Remember to Prorate to unit area
$
$
$

Field:

Prepare Soil:

Labor cost

NOTES: Labor at $12.55/hr. See Worksheet 1

Disk 1x
Chisel 1x
Rototill 1x,2x
Bedform 2x
Fertilizer
Manure, Compost
Other
Plastic mulch

1.26
2.51

Machinery cost Product cost

0.73
0.74

Figures below are for Two 350' beds

1A at a time: 1 hr total for 20 beds = 6 min/2 beds; $.1.26L, $..63+.10=.73M

w/ JD, See Worksheet 4

.5A at a time:1hr total for 10 beds = 12 min/2 beds; $2.51L, $..64+.10=.74M

w/ Ford 4000

.5A at a time: 2 hr total for 10 beds = 24 min/2beds; $5.02L, $1.28 tractor + .52 tiller = $1.80M

5.02
1.26
2.52

w/ Ford 4000

.5A at a time: 1 hr total for 10 beds = 12 min/2beds; $2.51L, $.64+.10=.74M for ONE pass

1.48
0.68
1.02

w/ Ford 4000

10.00 4-3-3 500#/A at a time: I hour total for 20 beds = 6 min per 2 beds; $.1.26L, $.63+.05=.68M, $10Pr, w/ JD
25.00 1A at a time:Compost at $25/yd, 10yds/A: 2 hr total for 20 beds = 12 min per 2 beds: $2.51L, 1.26+ .75 = $2.01M, $25Pr, w/ JD
.5A at a time: 1.5hr/A laying= 10 min per 2 beds; $2.09L, $.53+.17=.70M, $20Pr, w/ Ford 4000

Seed/TPlant:
Seeding in field
Cost of transplants
Transplanting labor

2 beds at a time: 30 min/2beds total= $6.28L

84.00 $6.49/128= .06/plant
25.23

1400 plants at $.06

3 row by hand: 3hr/2beds total; $37.65L

only rows/bed

2 row w/ transplanter: 6 beds at a time; 1 hr prep plants, 1.5hrx3 people TP, 2hr machinery; for 2 beds $22.78L, 2.11+.66=$2.77M

Cultivation:
Reemay on/off
Hoeing 1x,2x, 3x
Handweeding 1
Handweeding 2
Handweeding 3
Straw mulch
Irrigating 1x
Tractor cult. 6x
Sidedressing
Spraying
Flame weeding
Other
Subtotals

Harvest:

For 2 beds: $105/3 uses=35$Pr, .75 hr laying: $9.41L

12.55
25.10

at 12.55/hr: average 1hr/2beds

$12.55/2 beds

at 12.55/hr: average 8hr/2beds

$100.40/2beds

at 12.55/hr: average 4hr/2beds

$50.20/2beds

at 12.55/hr: average 2hr/2beds

$25.10/2beds

40 bales at $3, 1hr/2beds; $12.55L, $120.00Pr

7.53
7.56

8.37
3.48

2.51

0.74

93.05

17.24

$7.53L, $8.37M per 2 beds, each use, w/ JD
1A at a time: 1 hour/A = 6 min/2beds; $1.26L, $.53+.05=.58M per pass, w/ Cub mostly
Spin 500# 4-3-3/A, 1 hr total/20 beds= 6min/2beds; $.1.26L,$.32+.05=.37M, $10Pr, w/ Ford 4000

6.00 1 hr/.5A total time= 12 min/2beds; $2.51L, $.64+.10=$.74M, $6Pr, w/ Ford 4000
10 beds/hr = 12 min/2beds; $2.51L, $.64+.10=.74M, $6Pr, w/ Ford 4000

125.00

Total yield for two 350' beds =
Total hours to harvest two 350' beds

=

235.29 Pre-harvest costs for two beds

36 cs
6 hr

season ave: 500 bunches, 14 count case

at 12.55/hr

6 hr

at 12.55/hr

12 case/hour packing

6 case/hour

NOTES:
Field to packhouse
Packhouse to cooler
Bags, boxes, labels

75.30
37.65

Delivery

30.12

9.60

See Worksheet 1

2.09

0.70

6 beds at a time: 10 min/2beds; $2.09L, .53+.17 = $.70M, w/ Ford 4000

1.26
1.26

0.73
0.68

8.00 1A at a time: 1 hr/20 beds = 6min/2beds; $1.26L, $.63+.05=.68M, $8Pr, w/ JD

19.44 .25/bag, 1.00/box, .07/label

1.07 per box/ 2 uses

Post Harvest:
Mow crop
Remove mulch
Disking
Sow cover crop: spinner
Sow cover crop: Brillion
Other
Subtotals:

1 hour /2beds: $12.55L
$1.26L, $.63+.10=.73M w/ JD, see disking above.
1A at a time: 2 hr/20 beds = 12 min/2beds; $2.51L, 1.26+.20=$1.46M, 8Pr, w/ JD

240.73

28.95

152.44

=

422.12 Harvested cost for 2 beds

Marketing costs:
Labor: sales calls for
season(for this crop only)
Commissions
Farmers Mkt expense

ave. 10 min/week for 3 weeks: .5 hr

60.24

4.70

Total Crop costs:

307.25

33.65

Overhead costs:

288.00

Apportionment for two 350' beds. See Worksheet 1

790.34

Total costs per two 350' beds

6.28
Commissions, if any, to growers' coop, broker or salesperson
9.00 See Worksheet 1
161.44

=

502.34 Total Crop costs

Total Costs
Total costs & Overhead:

Sales:
Retail:
Wholesale:

Other:
Total units

Total sales:

# of units
price per unit Total $
12.00
31.50
378.00
24.00
22.00
528.00
0.00
36.00
906.00 For two 350' beds

Net Profit:
Total sales- total costs=

Net Profit/Acre:
Cost/unit:
Net profit/unit:

115.66
1156.60

Net profit for two 350' beds (1/10 acre)
Standardize to one acre

21.95

Total cost/total units

3.21

Net profit/total units
Crop Enterprise Budget
Crop year:

Copyright Richard Wiswall 2009

Crop:

Kale: bunches Unit area:

Two 350' beds

Note: 20 350' beds= 1 acre

Bed feet or acre: 700' or 1/10A

and specify: early, mid, late

Today's Date:

Rows/bed&plant spacing:

2 rows/bed, 24" spacing, Tplanted

Costs in $:

Remember to Prorate to unit area
$
$
$

Field:

Prepare Soil:

Labor cost

NOTES: Labor at $12.55/hr. See Worksheet 1

Disk 1x
Chisel 1x
Rototill 1x,2x
Bedform 2x
Fertilizer
Manure, Compost
Other
Plastic mulch

1.26
2.51

Machinery cost Product cost

0.73
0.74

Figures below are for Two 350' beds

1A at a time: 1 hr total for 20 beds = 6 min/2 beds; $.1.26L, $..63+.10=.73M

w/ JD, See Worksheet 4

.5A at a time:1hr total for 10 beds = 12 min/2 beds; $2.51L, $..64+.10=.74M

w/ Ford 4000

.5A at a time: 2 hr total for 10 beds = 24 min/2beds; $5.02L, $1.28 tractor + .52 tiller = $1.80M

5.02
1.26
2.52

w/ Ford 4000

.5A at a time: 1 hr total for 10 beds = 12 min/2beds; $2.51L, $.64+.10=.74M for ONE pass

1.48
0.68
1.02

w/ Ford 4000

10.00 4-3-3 500#/A at a time: I hour total for 20 beds = 6 min per 2 beds; $.1.26L, $.63+.05=.68M, $10Pr, w/ JD
25.00 1A at a time:Compost at $25/yd, 10yds/A: 2 hr total for 20 beds = 12 min per 2 beds: $2.51L, 1.26+ .75 = $2.01M, $25Pr, w/ JD
.5A at a time: 1.5hr/A laying= 10 min per 2 beds; $2.09L, $.53+.17=.70M, $20Pr, w/ Ford 4000

Seed/TPlant:
Seeding in field
Cost of transplants
Transplanting labor

2 beds at a time: 30 min/2beds total= $6.28L

42.00 $6.49/128= .06/plant
25.23

700 plants

3 row by hand: 3hr/2beds total; $37.65L

2/3 of 3 row time

2 row w/ transplanter: 6 beds at a time; 1 hr prep plants, 1.5hrx3 people TP, 2hr machinery; for 2 beds $22.78L, 2.11+.66=$2.77M

Cultivation:
Reemay on/off
Hoeing 1x,2x, 3x
Handweeding 1
Handweeding 2
Handweeding 3
Straw mulch
Irrigating 1x
Tractor cult. 6x
Sidedressing
Spraying
Flame weeding
Other
Subtotals

Harvest:

For 2 beds: $105/3 uses=35$Pr, .75 hr laying: $9.41L

25.10
50.20
25.10

at 12.55/hr: average 1hr/2beds

$12.55/2 beds

at 12.55/hr: average 8hr/2beds

$100.40/2beds

at 12.55/hr: average 4hr/2beds

$50.20/2beds

at 12.55/hr: average 2hr/2beds

$25.10/2beds

40 bales at $3, 1hr/2beds; $12.55L, $120.00Pr

7.53
7.56

8.37
3.48

5.02

1.48

158.31

17.98

$7.53L, $8.37M per 2 beds, each use, w/ JD
1A at a time: 1 hour/A = 6 min/2beds; $1.26L, $.53+.05=.58M per pass, w/ Cub mostly
Spin 500# 4-3-3/A, 1 hr total/20 beds= 6min/2beds; $.1.26L,$.32+.05=.37M, $10Pr, w/ Ford 4000

12.00 1 hr/.5A total time= 12 min/2beds; $2.51L, $.64+.10=$.74M, $6Pr, w/ Ford 4000
10 beds/hr = 12 min/2beds; $2.51L, $.64+.10=.74M, $6Pr, w/ Ford 4000

89.00

Total yield for two 350' beds =
Total hours to harvest two 350' beds

=

265.29 Pre-harvest costs for two beds

2800 bunches
18.7 hr

150 bunch/hr

at 12.55/hr

18.7 hr

at 12.55/hr

120 bunches/hr: 23.3 hr

NOTES:
Field to packhouse
Packhouse to cooler
Bags, boxes, labels

Delivery

234.69
292.42

166.92 .25/bag, 1.00/box, .07/label

156 18ct boxes at 1.07

30.12

9.60

See Worksheet 1

2.09

0.70

6 beds at a time: 10 min/2beds; $2.09L, .53+.17 = $.70M, w/ Ford 4000

1.26
1.26

0.73
0.68

8.00 1A at a time: 1 hr/20 beds = 6min/2beds; $1.26L, $.63+.05=.68M, $8Pr, w/ JD

Post Harvest:
Mow crop
Remove mulch
Disking
Sow cover crop: spinner
Sow cover crop: Brillion
Other
Subtotals:

1 hour /2beds: $12.55L
$1.26L, $.63+.10=.73M w/ JD, see disking above.
1A at a time: 2 hr/20 beds = 12 min/2beds; $2.51L, 1.26+.20=$1.46M, 8Pr, w/ JD

720.15

29.69

263.92

=

1013.76 Harvested cost for 2 beds

Marketing costs:
Labor: sales calls for
season(for this crop only)
Commissions
Farmers Mkt expense

ave. 10 min/week for 3 weeks: .5 hr
6.28
60.24

4.70

Total Crop costs:

786.67

34.39

Overhead costs:

288.00

Commissions, if any, to growers' coop, broker or salesperson
9.00 See Worksheet 1
272.92

=

1093.98 Total Crop costs

Apportionment for two 350' beds. See Worksheet 1

Total Costs
Total costs & Overhead:

Sales:
Retail:
Wholesale:

Other:
Total units

Total sales:

1381.98

Total costs per two 350' beds

# of units
price per unit Total $
460.00
2.00
920.00
2340.00
1.25
2925.00
0.00
2800.00
3845.00 For two 350' beds

Net Profit:
Total sales- total costs=

Net Profit/Acre:

2463.02
24630.20

Net profit for two 350' beds (1/10 acre)
Standardize to one acre

Cost/unit:

0.49

Total cost/total units

Net profit/unit:

0.88

Net profit/total units
Questions?
Make budgets for your top
sellers
First one takes the longest

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Wiswall farming smarter

  • 1. Farming Smarter, Not Harder ACORN Conference 10.20.2013 Moncton, New Brunswick Richard Wiswall Cate Farm, Plainfield, Vermont www.catefarm.com www.richardwiswall.com
  • 2. Thanks to our Sponsors
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  • 38. Income – Expense = Profit -Expense + Income = Profit
  • 39. Profit = Income – Expense Profit = Income – Expenses Profit = Income – Expenses - Profit = Income – Profit = Income – Profit = Income – Expenses Profit Expenses Expenses = Income - Expenses
  • 40. How much do you want to make in Net Profit?
  • 41. How much do you want to make in Net Profit? Current Year Year 1 Year 2 Year 3 Year 4 Gross Net 30,000
  • 42. How much do you want to make in Net Profit? Current Year Year 1 Year 2 Year 3 Year 4 Gross 60,000 Net 30,000
  • 43. How much do you want to make in Net Profit? Current Year Year 1 Year 2 Year 3 Year 4 Gross 10,000 60,000 Net 2,000 30,000
  • 44. How much do you want to make in Net Profit? Current Year Year 1 Year 2 Year 3 Year 4 Gross 10,000 18,000 30,000 45,000 60,000 Net 2,000 6,000 15,000 24,000 30,000
  • 45. Beginning Marketing Chart Farmers’ Market Beets Carrots Lettuce Potatoes Total 8 weeks x 25lb = 200 lb At $2/lb =$400 Food Restaurant Co-op 12 weeks x 25lb = 300lbs At $1/lb = $300 CSA Other Total 500 lbs $700
  • 46. Beginning Marketing Chart 2 Farm Sales Meat birds 4.5lb @ $3.33/lb = $15 per bird Feeder pigs Eggs Total CSA Other Total 4 x 100 birds = $6000 2 x 100 birds = $3000 200 birds = $3000 800 birds = $12,000
  • 47. Simplified Marketing Chart Beets Carrots Lettuce Potatoes Total Farmers Market 8wks x 25lb = 200 lb = $400 8wks x 50lb = 400 lb = $800 Food Coop Restaurant CSA Other Total 12wks x 50lb = 600lb = $600 8 wks x 200lb = 1600 lb = $2000 0 4wks x 50lb = 200 lb = $400 12wks x 50lb = 600 lb = $1200 8wks x 25lb = 200 lb = $200 1200 lbs $1600 12wks x 75lb = 900 lb = $1125 3900 lbs $5625 10wks x 60hds = 600 hds = $1200 6wks x 100lbs = 600 lbs = $900 10wks x 120hds = 1200 hds = $1200 10wks x 200lbs = 2000 lbs = $3000 10wks x 120hds = 1200 hds = $1200 16wks x 50hds = 800 hds = $1600 6wks x 100lb = 600 lb = $900 10wks x 120hds = 1200 hds = $1200 6wks x 100lb = 600 lbs = $900 5000 heads $3300 $6800 $1700 $4100 $3425 $19,325 8wks x 50lb = 400 lb = $500 0 $6400 3800 lbs $5700
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  • 50. Production Plan Crop Beets 1200# Carrots 3900# Yield/350’ bed # beds needed Proj. gross sales Seed needed Planting dates Notes 600# $1600 16,000 Red Ace 16,000 Gold 5/1, 6/1 15 seeds/foot $5625 27K seeds Nelson 27K Bolero 5/1, 6/1 25 seeds/foot w/ scatter shoe Lettuce 5000 hds 830 heads 2 beds (1 + 1 late) 4 beds (1 early + 3 late) 6 beds $6400 (marketable) 3 row x 12” 80% pick 8 plantings .75bed/planting 2400 Two Star 1200 Vulcan 1200 Cocarde 1200 Ermosa 5/1, 5/15, 6/1, 6/15, 7/1, 7/15, 8/1, 8/15, 750 plants needed/planting to sell 625 hds Potatoes 3800# 950# 4 beds $5700 100# Gold 100# Red 5/1 Red:gold 1:1 Single row/bed 1:20 seed:crop (conservative) 1000# Total beds: 16
  • 51. Map -350’ long bedsBeets: 1 bed 5/1, Red Ace and Gold, 3 rows/bed 1 bed 6/1, Red Ace and Gold, 3 rows/bed Carrots: 1 bed 5/1, Nelson, 3 rows/bed 1 bed 6/1, Nelson, “ 1 bed 6/1, Bolero, “ 1 bed 6/1, Bolero, “ Lettuce: .75 bed every 2 weeks: 5/1, 5/15, 6/1, 6/15, 7/1, 7/15, 8/1, 8/15 3 rows/bed at 12” spacing 6 beds total 2 green:1 red:1 red oak:1 boston each planting 1 2 3 4 5 6 7 8 9 10 11 12 13 Potatoes: 1 bed 5/1 Red Norland 14 1 bed 5/1 Red Norland 15 1 bed 5/1 Carola 16 1 bed 5/1 Carola 17 Cover Crop: 18 19 10 beds (.5 acre) 5/15 Buckwheat 20 21 9/15 Fall Oats 22 23 24 25 26 Farm road
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  • 54. Planning Review • Plan for Net Profit • Determine potential market, create Marketing Chart • Make Production Plan for crop selections • Map: Will production fit on land base? Where? • Make Seedling Calendar for transplanted crops
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  • 57. Sales: Money coming into the farm • Invoiced Sales • CSA • Farmers’ Market • Farm stand
  • 58. Simplified Sales Spreadsheet Farmers Market Beets Carrots Lettuce Potatoes Total Food Coop Restaurant CSA Other Total $480 $890 $1310 $1100 $3780 $650 $2100 $1140 $3250 $7140 0 $470 $1280 0 $1750 $400 $1000 $1400 $980 $3780 $150 $600 $960 $850 $2560 $1680 $5060 $6090 $6180 $19,010 Grand Total
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  • 60. Expenses Purchases by check, cash or bank card Crop journal Paid labor (paycheck) Your labor
  • 61. TABLE 3-2: Sample Crop Journal: Carrots ¼ acre (five 350’ beds), 3 rows per bed Location: Lower field Date Task Labor 4/23 4/24 4/24 5/7 5/25 6/6 6/10 6/15 6/16 6/18 7/6 7/9 7/16 7/18 8/1 8/15 Spread 1 load compost (4 yards or 4,800#) Spread 75# SoPoMg Spread 200# bagged poultry compost Disked 1x Chisel 1x, bedform 1x Seed 25,000 Napoli, planter hole #10 Seed 100,000 Bolero, hole #8 Flame weed Cultivate with baskets Cultivate with baskets Irrigate: set up, run, and put away Hand-weed crew Finish hand-weed Cultivate with baskets Cultivate with sweeps Irrigate Cultivate with sweeps Hand-weed crew Cultivate wheel tracks Last hand-weed .5 .25 .25 .25 .5 1 .5 .25 .25 1.5 16 4 .25 .25 1.5 .25 10 .25 2 Tractor/equipment .5 .25 .25 .25 .5 (at 2 hours/acre) (at 1 hour/acre) (at 1 hour/acre) (at 1 hour/acre) (at 1 hour/acre) .5 .25 .25 2 (at 2 hours/acre) (at 1 hour/acre) .25 .25 2 .25 .25 (at 1 hour/acre)
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  • 64. How much does it cost to : • • • • • • Run a tractor? Produce 500 transplants? Vend at a Farmers’ Market? Deliver to wholesale accounts? Irrigate a field? Pay for all the overhead costs ? (like mortgage, taxes, phone, advertising, office supplies, and labor for upkeep and managing your business).
  • 65. Worksheet 1 Copyright Richard Wiswall 2009 Labor, Delivery, Farmers Market, Overhead Costs to use in calculating Crop Budgets Labor Costs: Manager Average Hourly rate: employee taxes: 7.51% Worker Comp: 8% Non assigned time: 10% SEP IRA 25% 10.00 0.75 0.80 1.00 Crew 10.00 0.75 0.80 1.00 Labor Costs/hour: 12.55 12.55 Delivery Costs Composite crew 1:3 10.00 0.75 0.80 1.00 0.00 12.55 Labor Costs are critical to calculating crop budgets. The farm's labor cost per hour is more than the employee's wage when employer taxes, workers comp insurance and non-production time (meetings, cleanup, maintenance) is added in. The SEP IRA is an optional retirement plan, an added cost for certain qualifying employees. See Chapter 6. If a farm manager is at a different payrate, a composite rate per hour can be used. This worksheet assumes a ratio of 3 crew workers to 1 manager. For simplicity, all labor is paid the same rate in these crop budgets. Produce Labor: Load truck & travel Vehicle cost .40/mile 25.10 8.00 @12.55/hr 20 miles round trip Cost for one delivery % of crop to total load x number of trips Delivery cost for crop per season 33.10 10% 12 39.72 Delivery Costs can be determined for: each trip, total trips per season, or the percentage cost of each product delivered. If a delivery contains equal amounts of carrots and beets, 50% of the delivery cost would be allotted to each crop. for example for example Farmers Market Costs: Labor: load truck(s) Labor: travel to mkt, set up Labor: market vending Labor: pack up, travel home, unpack, tally sales Vehicle(s) cost at .40/mile Rental fees Amortized FM equipment Subtotal: cost for one Market Calculate for ONE Market 1 hr (2 people) 4 hrs " 8 hrs " 12.55 50.20 100.40 The base cost for attending one market is constant irrespective of the amount of product sold (unless labor needs change). Gross sales at market must be higher than the cost. Otherwise, you are losing money or personally subsidizing the market cost by not paying yourself the going labor rate. Sales need to be high enough to justify the cost of vending at market. If they are not, strive for higher sales, or pursue alternative selling venues, such as CSA programs or wholesale accounts. 246.47 37.65 8.00 30.00 7.67 3 hr " 20 miles round trip per market scales 1500, umbrellas400, tables200, signs200= $2300/15yr useful life/20mkts per season=$7.67 per mkt # Markets crop is sold Total costs for # Markets Crop sales / Total FM sales Crop sales % x Total Mkt costs 6 varies by crop 1478.82 5% varies by crop 73.94 The total expense for equipment needed at market is amortized over the useful life of the equipment and prorated for each market. As with Delivery Costs above, a percentage of farmers market expense can be assigned to different crops. The important message, though, regarding farmers market costs is that each market costs a certain amount to attend, and that farmers market sales must justify that expense. Enter in Crop Enterprise Budget under Marketing Costs: Farmers' Mkt expense Overhead Costs (annual) Overhead costs are ones not accounted for under Delivery Costs, Farmers Market Costs, Greenhouses, Tractors, Implements or Irrigation costs. Overhead costs are spread out over the entire farm operation and prorated to each crop or enterprise. In these worksheets, 50% of overhead expenses are apportioned to the 5 acres in cultivation, 25% to the bedding plant greenhouse, and 25% to the in-ground tomato greenhouse. Allotment of overhead costs is somewhat subjective, but all overhead costs must be assigned. Overhead expenses allotted to the cultivated 5 acres is further broken down to overhead expense per two 350' long beds, the equivalent of 1/10 acre. Mortgage annual payment Depreciation Property Taxes Insurance Office Website Travel/conferences Professional services Electric Landfill Telephone Advertising Shop supplies, misc. repairs Labor: management Labor: office Labor: maintenance Total Overhead Costs: Overhead per Two 350' beds: Overhead per Greenhouse 600.00 2000.00 800.00 4000.00 1100.00 400.00 300.00 700.00 600.00 250.00 550.00 200.00 500.00 3263.00 3263.00 653.00 Farm % of total bill. Does not include house and housesite portion. To account for replacement costs, excluding machinery in Worksheet 4 farm % 3000 health, 1000 fire; not vehicle or Workers Comp. Supplies, postage, subscriptions $20/month plus fees and maintenance CPA, organic certification, snowplowing farm %, w/o greenhouse electrical use farm % Tractor, implement, irrigation repairs already accounted for in Worksheet 4 Average 5hrs/week: 260 hrs/year. Annual labor for overseeing farm operation Average 5hrs/week: 260 hrs/year. Annual labor for office duties. Average 1hr/week: 52 hrs/year. Annual labor for non assigned maintence work. 19179.00 Allocation: GH Seedlings $2397, GH Tomatoes $2397, 5A (100 beds) $14,385= $144 per bed 288.00 2397.00 Per two 350' beds, for 5A (100 beds)planted to row crops. Enter on line 67 on crop budget. Per 21' x 96' hoophouse: one for bedding plants ,one for greenhouse tomatoes
  • 66. Worksheet 2 Copyright Richard Wiswall 2009 Greenhouse Flat Costs for Calculating Worksheet 3 Bedding Plant Cost Costs of Soil, Plastic containers and Labor filling In order to calculate what a farm-raised seedling costs, we first need to know the cost of the plastic container, the cost of the soil in the container and the cost of labor to fill the container. Below is a table that lists common pack sizes used in greenhouse production and the associated costs with that size. A 1020 is a 10" x 20" open plastic tray. One 1020 will hold 18 3.5" square pots. 606 stands for six 6 packs per 1020 tray. An 804 is a 4 pack sized to fit eight packs per 1020. 128 and 98 stand for the number of molded individual cells in a 1020 sized tray. Reuse of plastic containers will lower costs. Container size 3.5" square pot 606 804 806 1020 128 98 6" pot: Each Pot A B C D: C/B E F G: F/G H: A+D+G single use # containers price per soil cost in # flats filled labor cost cost of labor Total cost of plastic, soil cost/flat per yard soil yard soil container per hour per hour to fill flat and labor (w/o 1020) 1.62 125 105 0.84 40 12.55 0.31 2.77 0.39 144 105 0.73 60 12.55 0.21 1.32 0.39 144 105 0.73 60 12.55 0.21 1.32 0.39 171 105 0.61 60 12.55 0.21 1.21 0.72 100 105 1.05 60 12.55 0.21 1.98 0.95 216 105 0.49 60 12.55 0.21 1.64 0.95 216 105 0.49 60 12.55 0.21 1.64 0.28 350 105 0.30 240 12.55 0.05 0.63
  • 67. Worksheet 3 Greenhouse Costs Copyright Richard Wiswall 2009 Two types of greenhouse operations are portrayed: one for growing bedding plants and one for growing in-ground tomatoes. Both greenhouses are 21' x 96' hoop houses with 2 layers of plastic that are inflated. Each has a furnace, exhaust fan, intake shutters and automatic controls. The longer-lived structure and equipment costs are totaled and divded by their useful life (20 years). Annual costs of heating fuel, electricity, and 5 year plastic covers are listed separately. Overhead expenses from Worksheet 1 (25% of total overhead) are added in after the Annual expense subtotal. The bedding plant greenhouse is more involved and listed first. The bedding plant greenhouse benches hold 1000 flats (1020 size), and two flats can occupy the same bench space during the course of the bedding plant season (one cycling of inventory). Worksheet 2 lists costs for plastic containers, soil, and the labor to fill the containers, as shown under Production costs per flat . Other production costs per flat are listed, with optional categories like thinning and fertilizing left blank for simplicity. The total cost per flat is a very useful number, and will be used in the Crop Budgets when crops are raised from transplants. Bedding Plants, March 1st start up Structure cost: 21' x 96', 2 layer poly covered hoop house Frame cost 2400, install 1004, (80 hr), wood 300 3704.00 Furnace 2000,fans 800, installation 377 (30hr) 3177.00 Benches 500, plumbing 400, irrig 400 1300.00 GH 1020 capacity: 1000 x 2 Total Annual exp/total flats= 2000 one cycling of bench space 2.59 per flat GH annual cost/flat 2.59 Production costs per flat Total Structure cost 8181.00 Cost of plastic flat, soil, labor filling Cost of seed in flat divide by # years of useful life Annual structure cost 20 409.05 Labor to seed flat:12flats/hr=1.05/flat If needed:subtotal/#finished trays 2.59 2.59 804s 3.5" sq. pots 1.32 2.77 1.00 1.00 1.05 1.05 128s 1.64 1.00 1.05 Labor: TP to one flat: 10flat/hr=1.26 2nd plastic flat, soil, labor filling Subtotal for TP flat Other Annual expenses: Labor moving: 60/hr=.21/flat each move Poly cost 600, installation 100 (8 hr), /5 years Electricity 5 x $15/month Fuel for heat 300g @3/g Watering labor 2hr x 50 times=100hrs 140.00 75.00 900.00 1255.00 Subtotal Annual expenses Farm Overhead Allocation from Worksheet 1 Total Annual expenses with overhead allotment 2370.00 2397.00 5176.05 0.21 0.21 0.21 6.17 7.62 6.49 Labor to thin: 100/hr=.13/flat Fertilizer cost: .02/flat Fertilizer labor: .05/flat Total Cost per Flat Greenhouse Tomatoes, transplanted in ground April 1 in northern U.S. The annual structure cost and other annual expenses are similar to the bedding plant greenhouse shown above. Overhead costs from Worksheet 1 (25% of total overhead) are added in after Total Annual expenses. This greenhouse is used to grow tomatoes in the ground for an early and extended harvest of top quality fruit. Tomato plants are transplanted from 3.5" pots into the greenhouse soil around April 1st. Plants are irrigated with drip lines on a battery operated water timer. The ground is mulched to reduce weeding labor. Heating and venting are on thermostatic controls. Roll up sidewalls promote air flow when outside temperatures permit. Tomato plants are trellised from strings hanging from the greenhouse frame. A separate crop budget is calculated for greenhouse tomatoes, shown in the Crop Budget section. The total annual expense seen below will be used as an expense in the Crop Budget. Structure cost: 21' x 96' 2 layer poly covered hoop house Frame cost 2400, installation 1004, wood 300 3704.00 Furnace 2000, fans 800, install 377 (30 hrs) 3177.00 Total structure cost 6881.00 Annual structure cost :divide by 20 years 344.05 Other Annual expenses: Poly cost 600, install 100 (8 hr), /5 years Electricity 6 x $15/month Fuel for heat 200g at $3/g Subtotal annual expenses 140.00 90.00 600.00 830.00 Farm Overhead Allocation from Worksheet 1 Total Annual Expenses 2397.00 3227.00
  • 68. Worksheet 4 Tractor, Implement, Irrigation Costs Copyright Richard Wiswall 2009 Tractor Costs The hourly cost of a tractor is calculated by first dividing the purchase price of the tractor by the tractor's years of useful life. Next, annual expenses of repairs and fuel are added in, giving you the total cost to own and operate the tractor per year. Divide this total annual cost by the number of hours the tractor runs in a year, and the result is an average cost per tractor hour. I was surprised at first at how inexpensive running a tractor can be, but remember, a tractor used 50 hours a year has a much higher hourly rate than a tractor used 300 hours per year. The three tractors shown below are ones that I have owned. The numbers are based on personal experience. Annual repairs are listed as an average: some years are expensive, some are not. Tractor model JD 2240 Ford 4000 Cub Original Cost/useful life= Annual Cost, w/o interest Average Annual Repairs Annual Fuel Cost: @3/gallon 7000/25 280.00 500.00 480.00 4400/25 176.00 300.00 480.00 1000/25 40.00 200.00 some years $0, some lots 80.00 1260.00 956.00 320.00 Annual Hours used 200 300 60 Tractor cost/hour 6.30 3.19 5.33 Tractor driver hourly rate 12.55 12.55 12.55 Tractor with driver: $/hour 18.85 15.74 17.88 Total Annual cost Implement Costs Tracking various implements' costs is similar to tractors but without the fuel expense. Some implements have lots of moving parts (combines, manure spreaders) and cost more to operate than implements like a bedlifter that has no moving parts. I list three of the more common and costly implements to run. Because a farm may have numerous implements, I make a note below these three implement costs for easy calculations to use as a short cut for budget work. PTO Tiller Original cost/Useful life= Annual cost, w/o interest Implement annual repairs, ave. Annual hours used Implement Cost/hour Manure Spreader Bush hog 800/25 32.00 20.00 40 1.30 1100/20 55.00 20.00 20 3.75 600/20 30.00 20.00 50 1.00 A $500 simpler implement with a useful life of 25 years costs about $20/year to own. Figure $.50/hour for quick calculating. A $1000 simpler implement with a useful life of 25 years costs about $40/year to own. Figure $1/hour for quick calculating. Irrigation Costs Irrigation cost takes into account the annual equipment cost and any repair expense (similar to tractors and implements) and also time for setup, running, and taking down (or moving) the system, calculated for the area that is watered each time. The example below shows an irrigation system that waters an acre in area, and is used four times per season. The irrigation cost per acre is then calculated for 1/10 of an acre, or two 350' long beds. Cost of pipe, pump,sprinklers Useful life in years Annual equipment cost Average Annual repairs Total Annual Cost Total annual cost/uses per season= Setup, takedown labor per irrig. area 4 hours tractor use Irrigation costs/irrigated area, each use Irrigation costs for two 350' beds, each use 4600.00 25 184.00 50.00 234.00 58.50 75.30 25.20 159.00 15.90 Used PTO pump, 4" and 2" alum. pipe for 1 acre say $250 every 5 years 4 uses per season 1A coverage, 6hrs total @ 12.55/hr at $6.30/hr tractor only per acre, each use per two 350' beds, each use; $7.53 Labor, $8.37 Machinery
  • 69. Crop Enterprise Budget Crop year: Copyright Richard Wiswall 2009 Crop: Unit area: Two 350' beds Bed feet or acre: 700' or 1/10A Rows/bed&plant spacing: 2 rows/bed, 12" transplant spacing Broccoli Note: 20 350' beds= 1 acre and specify: early, mid, late Today's Date: Costs in $: Remember to Prorate to unit area $ $ $ Field: Prepare Soil: Labor cost NOTES: Labor at $12.55/hr. See Worksheet 1 Disk 1x Chisel 1x Rototill 1x,2x Bedform 2x Fertilizer Manure, Compost Other Plastic mulch 1.26 2.51 Machinery cost Product cost 0.73 0.74 Figures below are for Two 350' beds 1A at a time: 1 hr total for 20 beds = 6 min/2 beds; $.1.26L, $..63+.10=.73M w/ JD, See Worksheet 4 .5A at a time:1hr total for 10 beds = 12 min/2 beds; $2.51L, $..64+.10=.74M w/ Ford 4000 .5A at a time: 2 hr total for 10 beds = 24 min/2beds; $5.02L, $1.28 tractor + .52 tiller = $1.80M 5.02 1.26 2.52 w/ Ford 4000 .5A at a time: 1 hr total for 10 beds = 12 min/2beds; $2.51L, $.64+.10=.74M for ONE pass 1.48 0.68 1.02 w/ Ford 4000 10.00 4-3-3 500#/A at a time: I hour total for 20 beds = 6 min per 2 beds; $.1.26L, $.63+.05=.68M, $10Pr, w/ JD 25.00 1A at a time:Compost at $25/yd, 10yds/A: 2 hr total for 20 beds = 12 min per 2 beds: $2.51L, 1.26+ .75 = $2.01M, $25Pr, w/ JD .5A at a time: 1.5hr/A laying= 10 min per 2 beds; $2.09L, $.53+.17=.70M, $20Pr, w/ Ford 4000 Seed/TPlant: Seeding in field Cost of transplants Transplanting labor 2 beds at a time: 30 min/2beds total= $6.28L 84.00 $6.49/128= .06/plant 25.23 1400 plants at $.06 3 row by hand: 3hr/2beds total; $37.65L only rows/bed 2 row w/ transplanter: 6 beds at a time; 1 hr prep plants, 1.5hrx3 people TP, 2hr machinery; for 2 beds $22.78L, 2.11+.66=$2.77M Cultivation: Reemay on/off Hoeing 1x,2x, 3x Handweeding 1 Handweeding 2 Handweeding 3 Straw mulch Irrigating 1x Tractor cult. 6x Sidedressing Spraying Flame weeding Other Subtotals Harvest: For 2 beds: $105/3 uses=35$Pr, .75 hr laying: $9.41L 12.55 25.10 at 12.55/hr: average 1hr/2beds $12.55/2 beds at 12.55/hr: average 8hr/2beds $100.40/2beds at 12.55/hr: average 4hr/2beds $50.20/2beds at 12.55/hr: average 2hr/2beds $25.10/2beds 40 bales at $3, 1hr/2beds; $12.55L, $120.00Pr 7.53 7.56 8.37 3.48 2.51 0.74 93.05 17.24 $7.53L, $8.37M per 2 beds, each use, w/ JD 1A at a time: 1 hour/A = 6 min/2beds; $1.26L, $.53+.05=.58M per pass, w/ Cub mostly Spin 500# 4-3-3/A, 1 hr total/20 beds= 6min/2beds; $.1.26L,$.32+.05=.37M, $10Pr, w/ Ford 4000 6.00 1 hr/.5A total time= 12 min/2beds; $2.51L, $.64+.10=$.74M, $6Pr, w/ Ford 4000 10 beds/hr = 12 min/2beds; $2.51L, $.64+.10=.74M, $6Pr, w/ Ford 4000 125.00 Total yield for two 350' beds = Total hours to harvest two 350' beds = 235.29 Pre-harvest costs for two beds 36 cs 6 hr season ave: 500 bunches, 14 count case at 12.55/hr 6 hr at 12.55/hr 12 case/hour packing 6 case/hour NOTES: Field to packhouse Packhouse to cooler Bags, boxes, labels 75.30 37.65 Delivery 30.12 9.60 See Worksheet 1 2.09 0.70 6 beds at a time: 10 min/2beds; $2.09L, .53+.17 = $.70M, w/ Ford 4000 1.26 1.26 0.73 0.68 8.00 1A at a time: 1 hr/20 beds = 6min/2beds; $1.26L, $.63+.05=.68M, $8Pr, w/ JD 19.44 .25/bag, 1.00/box, .07/label 1.07 per box/ 2 uses Post Harvest: Mow crop Remove mulch Disking Sow cover crop: spinner Sow cover crop: Brillion Other Subtotals: 1 hour /2beds: $12.55L $1.26L, $.63+.10=.73M w/ JD, see disking above. 1A at a time: 2 hr/20 beds = 12 min/2beds; $2.51L, 1.26+.20=$1.46M, 8Pr, w/ JD 240.73 28.95 152.44 = 422.12 Harvested cost for 2 beds Marketing costs: Labor: sales calls for season(for this crop only) Commissions Farmers Mkt expense ave. 10 min/week for 3 weeks: .5 hr 60.24 4.70 Total Crop costs: 307.25 33.65 Overhead costs: 288.00 Apportionment for two 350' beds. See Worksheet 1 790.34 Total costs per two 350' beds 6.28 Commissions, if any, to growers' coop, broker or salesperson 9.00 See Worksheet 1 161.44 = 502.34 Total Crop costs Total Costs Total costs & Overhead: Sales: Retail: Wholesale: Other: Total units Total sales: # of units price per unit Total $ 12.00 31.50 378.00 24.00 22.00 528.00 0.00 36.00 906.00 For two 350' beds Net Profit: Total sales- total costs= Net Profit/Acre: Cost/unit: Net profit/unit: 115.66 1156.60 Net profit for two 350' beds (1/10 acre) Standardize to one acre 21.95 Total cost/total units 3.21 Net profit/total units
  • 70. Crop Enterprise Budget Crop year: Copyright Richard Wiswall 2009 Crop: Kale: bunches Unit area: Two 350' beds Note: 20 350' beds= 1 acre Bed feet or acre: 700' or 1/10A and specify: early, mid, late Today's Date: Rows/bed&plant spacing: 2 rows/bed, 24" spacing, Tplanted Costs in $: Remember to Prorate to unit area $ $ $ Field: Prepare Soil: Labor cost NOTES: Labor at $12.55/hr. See Worksheet 1 Disk 1x Chisel 1x Rototill 1x,2x Bedform 2x Fertilizer Manure, Compost Other Plastic mulch 1.26 2.51 Machinery cost Product cost 0.73 0.74 Figures below are for Two 350' beds 1A at a time: 1 hr total for 20 beds = 6 min/2 beds; $.1.26L, $..63+.10=.73M w/ JD, See Worksheet 4 .5A at a time:1hr total for 10 beds = 12 min/2 beds; $2.51L, $..64+.10=.74M w/ Ford 4000 .5A at a time: 2 hr total for 10 beds = 24 min/2beds; $5.02L, $1.28 tractor + .52 tiller = $1.80M 5.02 1.26 2.52 w/ Ford 4000 .5A at a time: 1 hr total for 10 beds = 12 min/2beds; $2.51L, $.64+.10=.74M for ONE pass 1.48 0.68 1.02 w/ Ford 4000 10.00 4-3-3 500#/A at a time: I hour total for 20 beds = 6 min per 2 beds; $.1.26L, $.63+.05=.68M, $10Pr, w/ JD 25.00 1A at a time:Compost at $25/yd, 10yds/A: 2 hr total for 20 beds = 12 min per 2 beds: $2.51L, 1.26+ .75 = $2.01M, $25Pr, w/ JD .5A at a time: 1.5hr/A laying= 10 min per 2 beds; $2.09L, $.53+.17=.70M, $20Pr, w/ Ford 4000 Seed/TPlant: Seeding in field Cost of transplants Transplanting labor 2 beds at a time: 30 min/2beds total= $6.28L 42.00 $6.49/128= .06/plant 25.23 700 plants 3 row by hand: 3hr/2beds total; $37.65L 2/3 of 3 row time 2 row w/ transplanter: 6 beds at a time; 1 hr prep plants, 1.5hrx3 people TP, 2hr machinery; for 2 beds $22.78L, 2.11+.66=$2.77M Cultivation: Reemay on/off Hoeing 1x,2x, 3x Handweeding 1 Handweeding 2 Handweeding 3 Straw mulch Irrigating 1x Tractor cult. 6x Sidedressing Spraying Flame weeding Other Subtotals Harvest: For 2 beds: $105/3 uses=35$Pr, .75 hr laying: $9.41L 25.10 50.20 25.10 at 12.55/hr: average 1hr/2beds $12.55/2 beds at 12.55/hr: average 8hr/2beds $100.40/2beds at 12.55/hr: average 4hr/2beds $50.20/2beds at 12.55/hr: average 2hr/2beds $25.10/2beds 40 bales at $3, 1hr/2beds; $12.55L, $120.00Pr 7.53 7.56 8.37 3.48 5.02 1.48 158.31 17.98 $7.53L, $8.37M per 2 beds, each use, w/ JD 1A at a time: 1 hour/A = 6 min/2beds; $1.26L, $.53+.05=.58M per pass, w/ Cub mostly Spin 500# 4-3-3/A, 1 hr total/20 beds= 6min/2beds; $.1.26L,$.32+.05=.37M, $10Pr, w/ Ford 4000 12.00 1 hr/.5A total time= 12 min/2beds; $2.51L, $.64+.10=$.74M, $6Pr, w/ Ford 4000 10 beds/hr = 12 min/2beds; $2.51L, $.64+.10=.74M, $6Pr, w/ Ford 4000 89.00 Total yield for two 350' beds = Total hours to harvest two 350' beds = 265.29 Pre-harvest costs for two beds 2800 bunches 18.7 hr 150 bunch/hr at 12.55/hr 18.7 hr at 12.55/hr 120 bunches/hr: 23.3 hr NOTES: Field to packhouse Packhouse to cooler Bags, boxes, labels Delivery 234.69 292.42 166.92 .25/bag, 1.00/box, .07/label 156 18ct boxes at 1.07 30.12 9.60 See Worksheet 1 2.09 0.70 6 beds at a time: 10 min/2beds; $2.09L, .53+.17 = $.70M, w/ Ford 4000 1.26 1.26 0.73 0.68 8.00 1A at a time: 1 hr/20 beds = 6min/2beds; $1.26L, $.63+.05=.68M, $8Pr, w/ JD Post Harvest: Mow crop Remove mulch Disking Sow cover crop: spinner Sow cover crop: Brillion Other Subtotals: 1 hour /2beds: $12.55L $1.26L, $.63+.10=.73M w/ JD, see disking above. 1A at a time: 2 hr/20 beds = 12 min/2beds; $2.51L, 1.26+.20=$1.46M, 8Pr, w/ JD 720.15 29.69 263.92 = 1013.76 Harvested cost for 2 beds Marketing costs: Labor: sales calls for season(for this crop only) Commissions Farmers Mkt expense ave. 10 min/week for 3 weeks: .5 hr 6.28 60.24 4.70 Total Crop costs: 786.67 34.39 Overhead costs: 288.00 Commissions, if any, to growers' coop, broker or salesperson 9.00 See Worksheet 1 272.92 = 1093.98 Total Crop costs Apportionment for two 350' beds. See Worksheet 1 Total Costs Total costs & Overhead: Sales: Retail: Wholesale: Other: Total units Total sales: 1381.98 Total costs per two 350' beds # of units price per unit Total $ 460.00 2.00 920.00 2340.00 1.25 2925.00 0.00 2800.00 3845.00 For two 350' beds Net Profit: Total sales- total costs= Net Profit/Acre: 2463.02 24630.20 Net profit for two 350' beds (1/10 acre) Standardize to one acre Cost/unit: 0.49 Total cost/total units Net profit/unit: 0.88 Net profit/total units
  • 71. Questions? Make budgets for your top sellers First one takes the longest