This document summarizes the key aspects of organizing large-scale field operational tests of intelligent transportation systems. It describes the organization of vehicle management centers, operation sites, and operation centers. Guidelines are provided for common procedures around vehicle and driver management. An important piloting phase is recommended to test equipment and processes before full operations. Lessons learned emphasize following documentation guidelines, clearly defining responsibilities, and allowing time for piloting and potential delays.

1. Key operational aspects for the
organisation of large scale field
operational tests
Summary of Deliverable D5.1 (Public)
Maxime Flament, Head of Sector SafeMobility
ERTICO – ITS Europe
Brussels, June 2010
www.eurofot-ip.eu
Content
• FOT Operations
• Step-wise preparation
• Common VMC guidelines
• Piloting status
• Next steps
• Conclusions
08 June 2010 Maxime Flament, ERTICO - ITS Europe www.eurofot-ip.eu

2. FOT Operations
Organisation
4 Vehicle Management Centres (VMC)
11 Operation Sites (OS)
5 Operation Centers (OC)
+ eyeTracking
Total 460 vehicles equipped with Data Acquisition Systems
08 June 2010 Maxime Flament, ERTICO - ITS Europe www.eurofot-ip.eu
FOT Operations
Operation sites
08 June 2010 Maxime Flament, ERTICO - ITS Europe www.eurofot-ip.eu

3. Step-wise preparation
08 June 2010 Maxime Flament, ERTICO - ITS Europe www.eurofot-ip.eu
Common VMC guidelines
3 main aspects to be defined
1. Definition of responsible persons and
responsibilities
2. Definition of Vehicle related procedures
3. Definition of Driver related procedures
08 June 2010 Maxime Flament, ERTICO - ITS Europe www.eurofot-ip.eu

4. VMC Responsible
(or operation center)
Driver Installation and Data Quality Sales and Dissemination
Liaison maintenance resp. resp. Marketing resp. resp.
Operation
Operation
Maintenance
Maintenance Sales
Sales Center
Center
Contract
+ HOT LINE
+ HOT LINE
Data/Operational Consent form Training
Quality Assurance Incentives Driver liaison
Insurance during FOT
Vehicles Drivers Questions / support
Intervention logging
Objective data Subjective data / Documentation
Data pick-up Data pick-up
method method Data storage
method
Data storage Data storage
method method
Data Server FOT Operations
FOT Operations
Data Server Data
Data
08 June 2010 Maxime Flament, ERTICO - ITS Europe www.eurofot-ip.eu
Vehicle related procedures
Vehicle selection Vehicle Rotation
(types, fleet...) among drivers
Data acquisition
Vehicle systems
preparation
Data pickup
Vehicle and handling
status
08 June 2010 Maxime Flament, ERTICO - ITS Europe www.eurofot-ip.eu

5. Driver related procedures
Consent
Driver selection Form
(type, etc...) Driver
training/briefing
Incentives
Video recording
Insurance inside and
outside the
vehicle
Questionnaires and
interviews
Hotline
Data Quality
Insurance
08 June 2010 Maxime Flament, ERTICO - ITS Europe www.eurofot-ip.eu
Importance of piloting phase
Objectives of the piloting phase:
Ensures correct equipment adaptation on the vehicles,
Verifies the technical operation of the installed DAS on
the vehicles,
Tests the integrity of the data collected
Tests data collection and transmission in real driving
conditions,
Tests the data quality insurance processes in place
Tests the relevance of the collected data to compute the
performance indicators
Tests the relevance of vehicle and driver related
procedure and the distribution of the different
responsibilities
08 June 2010 Maxime Flament, ERTICO - ITS Europe www.eurofot-ip.eu

6. Piloting and ramping up status
VOLVO Trucks
30 trucks running VOLVO cars:
(NL+UK) 100 cars running since May
(ramping up final)
VW:
FOT Start 7 Jun
1 pilot car
AUDI (depending on VW):
no cars availble
BMW:
1 car still piloting
15 cars are available
FORD:
2 cars running
52 cust. contracts
MAN:
6 fleets – 26 trucks running
CEESAR - Renault:
FOT start 26 May
5 fully equipped cars FIAT – Lancia:
Daimler Mercedes-Benz:
ramping up in 7 waves 141 cars running
All 15 cars are running
08 June 2010 Maxime Flament, ERTICO - ITS Europe www.eurofot-ip.eu
Lessons learned
Follow and exploit FESTA handobook especially its
Implementation plan (Annex)
Distribute early the responsibilities (marketing,
maintenance, etc..)
Enforce harmonisation of data loggers and data formats
When selecting vehicles and drivers: Be carefull of creating
biased experiments or at least document them to take
them into account in data analysis
Do not underestimate the piloting time
Plan on vehicle and installation delays
Expect dirver drop outs and plan to interact with them
Be carefull of bad publicity – clear information is key
08 June 2010 Maxime Flament, ERTICO - ITS Europe www.eurofot-ip.eu

7. Conclusions
More than 1000 vehicles are planned
Vehicle and driver recruitment have gained some delays
but are progressing
12 months operations have started for some VMC
Some have finalised their ramp up
All operational procedure are documented in the
VMC description
Each OEM has different internal organisation which were
taken into account
Piloting is seen as crucial phase before the launch
of the FOT operations
Some pilots are still running
08 June 2010 Maxime Flament, ERTICO - ITS Europe www.eurofot-ip.eu
Thank you for your attention!
08 June 2010 Maxime Flament, ERTICO - ITS Europe www.eurofot-ip.eu