The document discusses AIESEC's transition to a new Talent Exchange Program (TXP) customer flow for recruiting and onboarding members. It provides an overview of the TXP customer flow, including how opportunities will be created in EXPA, how candidates can apply through the opportunity portal, and the selection and matching process. The document then reviews how the current recruitment process compares and aligns with the new TXP approach. It emphasizes that the TXP portal aims to engage members earlier, align expectations, and invest more in the recruitment stage.

1. Team experience opportunitites
Webinar – 8/05/2015

2. Agenda
1. Why of this change?
2. TXP Customer flow- reminder
3. How it will look like?
4. Step by step through TXP customer flow
5. Current recruitment and TXP OP?

6. our members
were engaged
since their
first
touchpoint
with
AIESEC?

7. WHAT IFqe can engaged
them in a
selection
process that is
activating
leadertship
development?

8. WHAT IFit aligns
expectations of
the organisation
and their
potential future
role before they
apply?

9. WHAT IFwe invest in
our
Engagement
with
AIESEC
stage?

10. find a
solution?

11. TXPcustomerflow
EWA ELD LLC

12. Recruitment process according to Global recommendations
It’s just recommendation!
How it will look like in Poland- we will see!

13. Planning and opportunity creation
based on needs
Role expectation setting since the
online application

14. *NEW*
Fields of work in Job description
Marketing &
communication
Finance & Legal
International
operations
Sales
Talent
Development

15. Evaluate our organisational values
Assess overall potential and
competences
Align skills needed in the applied
role(s)

16. Match
and
selection

17. Promotion
TXP opportunity portal

18. How it look like?

19. AIESEC side Young person

20. AIESEC side Young person
Talent planning
Create teams and roles in EXPA
TM/TL opportunitites are launched on
OP

21. Create teams and roles in EXPA

22. Create teams and roles in EXPA

23. Create teams and roles in EXPA

24. 1) Save position
2) View
opportunity and
fill details of
position
Create teams and roles in EXPA

25. Create teams and roles in EXPA
Click on EDIT button
It’s still a
draft.
Position is
not visible.
Here you can add TN manager
(any person from LC)
Be careful!
This is person who will match
people to position.

26. Create teams and roles in EXPA
Here you can
find information
Which you put
during
role creation

27. Create teams and roles in EXPA
Job description of position
Key deliverables – MoSes of position
Previous experience required/preferred for position
Learning points- what can person learn on this
position
Development spaces- how person can develop, for
example: conferences, webinars, trainings etc.
Additional ionformation- here you can put inf
about induction or other importnat things

28. TM/TL opportunitites are launched on
OP
Click there when
everything will be ready!
Opportunity will be
visible on OP portal.

29. AIESEC side Young person
Talent pl;anning
Create teams and roles in EXPA
TM/TL opportunitites are launched on
OP
Create profile on opportunity portal
Apply for TXP

30. Apply for TXP
Here you will find
all TXP
Opportunitites

31. Apply for TXP
Click on interesting position

32. Apply for TXP
If the JD is fine- apply :D
Important:
To apply the entire
profile should be filled.
Even fields connected to
professional
Experience and details
connected to exchange.

33. Apply for TXP

34. AIESEC side Young person
Talent pl;anning
Create teams and roles in EXPA
TM/TL opportunitites are launched on
OP
Contact applicant
Selection process
Match selected applicants
Create profile on opportunity portal
Apply for TXP

35. Match selected applicants
1) Click on opportunitites
2) Choose ‚My opportunitites”
3) Click on right position
1
2
3

36. Match selected applicants
Here you
will find
number of
applicants
Click here to check who
applied

37. Match selected applicants
People
who
applied

38. Match selected applicants
After selection steps of the process you have mark person as INTERVIEWED. Only TN Manager has this right.

39. Match selected applicants

40. Match selected applicants
Now you can match selected person to the positon.
Magic button appeared

41. Match selected applicants

42. Match selected applicants
Rest of the candidates were automaticcly rejected from this position.

43. AIESEC side Young person
Talent planning
Create teams and roles in EXPA
TM/TL opportunitites are launched on
OP
Contact applicant
Selection process
Match selected applicants
Accept match
Create profile on opportunity portal
Apply for TXP

44. Accept match
Person needs to sign AN.

45. Accept match

46. Accept match

47. AIESEC side Young person
Create profile on opportunity portal
Talent pl;anning
Create teams and roles in EXPA
TM/TL opportunitites are launched on
OP
Contact applicant
Selection process
Match selected applicants
Accept match
Direct allocation in role and team in
EXPA
Start TXP!
Apply for TXP

48. Direct allocation in role and team in
EXPA

49. What if I reject a person?

50. On EXPA

51. TXP OP and current recruitment?

52. Current recruitment and TXP OP?
1. Recruitment process is without any changes :
application -> interview-> knowledge test about AIESEC-> environment interview
-> selection and allocation
2. Before LCC:
1. Create all roles and open positions for Leaders on TXP OP
2. All leaders should compete profile on internships and match to their position
3. Approve right leader on right position.
TL

53. Current recruitment and TXP OP?
1. Recruitment process is without any changes :
application -> group expercise -> review board -> selection & allocation -> LCC
2. Until end of induction (max. 10 days after LCC):
1. Put all roles for team members and open them on TXP OP.
2. Educate members how to create accounts on internships.aiesec.org and where
they should apply
3. Match right person on right position
4. Start working!
TM

54. Sales Sales Logistics
Marketing &
communication
Marketing
International
Operations
Matching Reception Delivery HR
EP
Development
Finance and
legality
Finance
Talent
Development
HR team
Education
Coo
etc.
Department
field
Our JD’s

55. Questions?

56. Support desk connected with TXP OP
Monday
Between 19:00-21:00
Where: Skype (karolina.mln)