How to do Product Management for a small business using Groups, PowerBI, Flow, Planner and SharePoint. Some ideas and the Product Management Process. Presented at SharePoint Saturday Vancouver

1. Product Management in Office 365
Product Management in SharePoint online and Office 365 end to end process
 Yana Berkovich
http://yanaberkovich.com
@Yana_Berkovich

2. SPSVancouver Sponsors

3. About Me
Consultant, Product Manager & Office 365 person
Member of BI, BA, SharePoint, O365, PM communities
BI Analyst at BCHousing
Experimenting with O365
Worked as SharePoint everything, love sharing my
insights
http://yanaberkovich.com
@Yana_Berkovich

4.  What is Product Management?
 The Product
 The Stakeholders
 Reporting
 IT Product Management life-cycle and O365
Contents

5.  Customer Product Owners - Peer Brainstorming and Problem Solving Session
Back in November

6. Product Vs Project
A Product A Project
Solves a problem
Conceived -> developed ->
introduced-> managed ->retired
is a temporary endeavor undertaken
to create a unique product or
service.
Clear Scope
Clear timing

7. https://280group.com/
280 Methodology
Idea Scope Plan Manage Measure
PLM - Product Lifecycle Management

8.  The company:
 DevOp
 The Customer:
 Retail company
 The product:
 Products online catalog improvement
 The pain:
 Scope creep, timing , communication….
Tired of methodology? Let’s get started

9. Why is there a problem?

10.  Emails
 Meetings
 Project Gantt (MS Project)
 Agile boards and scrum meetings
How do they communicate?
Idea Scope Plan Manage Measure

11. Demo
Idea Scope Plan Manage Measure

12. Who are the stakeholders?

13. Let’s divide them into…Groups!

14.  Governance policy
 Who needs access to which information?
 Process – design/approval/build/pay
The technology becomes the change agent
Manage the Communication

15. Demo
Idea Scope Plan Manage Measure

16.  Prove ROI – validate our decisions
 Measure success or fail as a base for future decision making in reshaping the
catalogue
 Supports the Agile process
 Measure the performance
 KPI’s on ideas!
 Track changes and supply support data for change cost
Data Driven Decision making

17. So what have we seen so far?
DevOp team site Product Group Catalog Managers Group
Internal for company Between the decision makers
in DevOps and the Retail
For the managers
Team site External Group Internal Group
Features list for
power app
Planner for scope and tasks
Group chat
KPI to measure the ideas
in the features list

18. Demo
Idea Scope Plan Manage Measure

19. Ideas KPI in managers group
PowerBI tile + flow
Connect to SP
Ideas list
Choose the
right columns
Add the
Gauge
Set the alert
for reaching
the target
Create the
Flow
Get the email
once target
reached

20.  Prove ROI – validate our decisions
 Measure success or fail as a base for future decision making in reshaping the
catalogue
 Supports the Agile process
 Measure the performance
 KPI’s on ideas!
 Track changes and supply support data for change cost
Measure

21. Digital Workplace
Idea Scope Plan Manage Measure

22.  PLM http://www.product-lifecycle-management.info/
 280 Group https://280group.com/
 PowerBI https://powerbi.microsoft.com/en-us/
 Groups App https://www.microsoft.com/en-
ca/store/p/outlook-groups/9nblggh1pbr5
 Teams App
 Twitter: Guy in a cube https://twitter.com/GuyInACube
 Twitter: Charles Sterling https://twitter.com/chass
 Planner https://products.office.com/en-us/business/task-
management-software
 ShareGate Office groups Webinar https://en.share-
gate.com/blog/office-365-groups-webinar
 Optimove – predictive analytics – LINK
Useful Resources & Links

23. SPSVancouver Sponsors