The Secret Weapon (Evernote)A no bs approach to personal productivity.

The Secret Weapon
Tutorial Part 1
topanalyticalvirtualassistantforbusiness.com 1

“Productivity is never an
accident. It is always the result
of a commitment to
excellence, intelligent
planning, and focused effort.”
-Paul J. Meyer

The Secret Weapon is
a free organizational
methodology for
both

professional and
personal aspects of
life

that re-organizes
emails, ideas, and
every

to-do big and small
into one system that

stays synchronized
across a person’s
computers

as well as their smart
phones.

Let’s get started !

The Free ,online note
taking application that
follows you
everywhere

Open your favorite
browser :

Go to :
https://evernote.com

Click : download

After downloading the
file :

Click : Run

Click and open the
evernote app :

Type your username here :

Type your password here :

Or click : Don’t have a
user name

if you still don’t have an
account

Type your Full name here :

Type your Email address
here :

Type your Username here :

Type your Password here :

To confirm password type
here your password :

Tick this icon to accept the
terms of service and

confirm that you are at
least 13 years old

Then click : Register

You can install Evernote in
all your devices

This will appear when you
open your evernote
application :

How to tag and organize
all

you stuff so that you can
find

You can sort notes by
categories :

You can view notes in
different ways.

You can view it by list ,

Mixed ,

Or thumbnail

Let’s start by setting up
notebook

will be using for all your
stuff

First click : file

Then click : new notebook

Type “cabinet” here :

Then click : ok

Your default notebook Is
under your username

Right click that notebook
and rename it

Right on your new
notebook and click add to
stack

Then click :add stack to
slack

Right click your new stack

Then click : rename

Type and Name it : task

Right click : Task

Click: create notebook in
“Task”

Type and name it :
Completed

Then click : ok

Next is click on your action
pending notebook

Let’s add an initial note by
clicking here :

This will appear :

Type First Note to name
your first note:

Click : click to add tag

Type : .What the click enter

Then Type : .When the click
enter

Then Type : .Where the
click enter

Then Type : .Who the click
enter

Then Type : .Active Projects
the click enter

Then Type : .Inactive
Projects the click enter

Then add your when
context

Type : .Daily and click enter

Type : 1-Now and click
enter

Type : 2-Next and click
enter

Type : 3-Soon and click
enter

Type : 4-Later and click
enter

Type : 5-Someday and click
enter

Type : 6-Waiting and click
enter

Click this icon to see all
your tags :

You can see all your tags
here:

Then add your Who
context

Then type : the name’s of
your

team member and click
enter

Then add your who
context

Type :@Home and click
enter

Type :@Town and click
enter

Type :@Work and click
enter

Add now your What
Context

Type : distribution and click
enter:

Type : marketing and click
enter:

Type : sales and click enter:

Next is nest one tag into
another tag

to group the context where
do they belong

Click and drag : Active Project
and place it under What

Click and drag : Inactive
Project and place it under
What

Arrange your .When context

in order : !Daily,1-Now,

2-Next,3-Soon,4-Later,

5-Someday,6-Waiting

Then arrange your .Where

context : @Home, @Town,
@Work

Then arrange your .Who
context to there appropriate
header tag

“Be yourself; everyone else
is already taken.”
— Oscar Wilde

The Secret Weapon
Tutorial Part 2

header tag

You can compress the tags by
clicking here:

You can expand the tags by
clicking here:

Your Evernote set-up is now
finished and

you can now use secret
weapon to collect

,organize, review all the
action pending your life

Getting Your Inbox from
Cluttered to Empty

On Your Microsoft Outlook
Email Account click : File

Then click : Add Account

Type your name here :

Type your email address
here :

Type your password here :

Retype your password here :

Select Manually configure
server settings or additional
server types:

Then click: next

Then click: next , again

Change the account type to
IMAP :

Type your incoming mail
server :

Type your Outgoing mail
server (SMTP):

Then type your User Name
here:

Then type your Password
here:

Click : More Settings

Click : Outgoing Server

Tick this box to check it

Then click : ok

Click : Test Account Settings

When the Test Account
Settings is completed, click :
Next

Then Click : Close

Then Click : Finish

Click : New Folder

Right click : Inbox

Type the Folder Name here:

Then click : ok

Click: Sent Items

Click: “+” button

Then click : Sent Email Folder

Then click : ok

Then click : Next

Then click : close

Then click : Finish

Then click : Close

Get a clearer head than you
ever thought

possible, with nothing falling
through the cracks

Let’s Get Started !

First is to select a bunch
of your emails

Then click : Add to
Evernote

Now click Add : Notes

Here are the images you
just imported to Evernote

All of your emails are
added to default Action
Pending

Drag emails to the tags
appropriate for

your email by dragging
them to that tag

Merge notes by selecting
the emails you wish to
merge

Right click the highlighted
email and click :merge
notes

You can add multiple tags
to your email

You can adjust the width
of

the column by clicking
this icon :

Make sure that all your
emails has corresponding

tags especially the when
context

Let’s now add a when
context

Click your email and drag

it to it’s corresponding
What context

Let’s sort this items

Click : Tags

You will notice that it is

now listed in order of
priority

For emails that you can’t
act

right now, add it to your
waiting tag

You can view each When

context separately to
make

sure that each item is
properly prioritize

This can be done for
every context

It is also to select multiple

tags to cross reference
context

Click : Sync especially
when

Your progress will
display

here at the lower right
hand corner

You can move the
headers by simply

clicking it and dragging
to your desired position

Check the created header
to check for emails

that has not been address
for a while

To get rid of the tag just
click : “x” icon

Freeing yourself up to
focus on the bigger
picture

Go to your “Soon” Tag to
see

task which are seating
around undone

For task that you are not
committed

to , but you are not yet
ready

to delete , transfer it to
“someday” tag

For task that you are
commited

to but not yet done,the
weekly task give

you a chance to step back
and

see your life from a higher
view point

Now it’s your turn to have
your personal productivity !

“Be the change that you
wish to see in the world.”
—Mahatma Gandhi

The Secret Weapon (Evernote)A no bs approach to personal productivity.

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The Secret Weapon (Evernote)A no bs approach to personal productivity.