The document describes the DEPS (Damage, Excess, Pilferage, Shortage) management system in a logistics TMS. It includes: 1. DEPS can be declared when shipments arrive not in good condition during unloading 2. The system allows users to track, update, and close DEPS cases, including capturing details, uploading documents, and changing statuses 3. Reports are available to view DEPS cases by type, status, and other criteria for monitoring and tracking purposes.

1. Functional Flow Document
E-Commerce
Logistics System
DEPS Management in TMS

2. DEPS Management
WebXpress TMS comes with DEPS management, i.e, Damage, Excess, Pilferage, and Shortage. DEPS
also takes care of your misroute case packages.
After vehical arrival when the unloader unloads the shipments the user has an option to declare the 'Not
in good condition' shipments as under DEPS update.
Not just declare of DEPS, this module also helps in taking action and user can easily manage the
shipments reach the customer and avoid unnecessary losses.

3. DEPS System Flow
DEPS View & Track Reports
DEPS Pre-Requisite
DEPS
Declaration
DEPS Update

4. Stock Update- DEPS Pre-Requisite
After vehicle arrival stock
update is done where-in the
DEPS is declared, if any.

5. Finding it on the menu

6. Step-Stock Update
Selection Filter
Option for easy
selection of THC
Selection of THC

7. If Stock Arrived in good condition,
system allows the user to do stock
update.
Step-Stock Update
Option Available: Stock Update

8. If Stock Arrived is not as expected,
system does not allows the user to do
DEPS update.
Option Available: DEPS Update
Step- DEPS Update

9. DEPS DeclarationDEPS Declaration
Once the user selects option
of Arrival Condition as ‘NOT
OK’ then DEPS Declaration is
been done.

10. DEPS System Flow
DEPS View & Track Reports
DEPS Pre-Requisite
DEPS
Declaration
DEPS Update

11. DEPS Update- Validation
Special case validations are
kept to ensure less errors

12. Exceptional: Copy of Manifest and THC

13. DEPS- Types
Types of DEPS:
User can select according to
the case.

14. DEPS
Reporting: Short Received Within one case, user
has option to add more
With Add option user can
manage more cases within
same LR No.
Invoice Value and
Loss Value calculated

15. DEPS Declaration
Different Cases: With respect
to respective scenario

16. DEPS- Misroute
Click on checkbox to initiate
Misroute options

17. DEPS- Misroute Types
Different Cases of Misroute:
1. LR. No. available and is entered in system (Full Consignment)
2. LR. No. available and is entered in system but Part Consignment
3. LR. No. available but no entry found in the system
4. LR. No. not mentioned (Blank Box)

18. DEPS- Misroute Types
Validation for cases which does not match the
respective reason for the same.
Case:A
Case:B

19. DEPS- Misroute Types
LR No. entered
against which
the DEPS has to
be declared
Affected Packages mentioned and
Reason for DEPS declared
Loss Value and
Remarks can be
mentioned

20. DEPS Declared: View
DEPS declared and
View option available

21. DEPS System Flow
DEPS View & Track Reports
View
This options helps the user view and check the
documents and helps in tracking the operation status

22. View Documents
This options helps the user view and
check the documents and helps in
tracking the operation status

23. Finding it on the menu

24. DEPS ticket generation
Click on DEPS to
generate Ticket
List of Documents,
User can select the
DEPS related cases.
Other operations details.

25. DEPS ticket generation
DEPS ticket generated.
User can go to next step
following this.
User can check the Type, Value and
All Updates related to the case.
Details of Loading and
Unloading Supervisor
captured.

26. DEPS- Auto Alerts
Auto-email is sent to respective
user(manager) once the ticket is
generated.

27. DEPS- Auto Alerts
Auto-email is
sent to
respective
user(manager)
once the ticket
is generated.

28. DEPS System Flow
DEPS View & Track Reports
DEPS Pre-Requisite
DEPS
Declaration
DEPS Update

29. Update
DEPS-Update
After DEPS is declared, user can do
DEPS update.

30. DEPS Update
Status:
DEPS Ticket
Click here to
update/close ticket
Easy Selection
of Declared
DEPS list
List of LR No, DEPS No,
DEPS date, and Type
Status Selection
Option:
Update/Close

31. Updating Status
of Ticket
Details
of
selected
LR ticket
Employee and
Branch Code
Document
Upload Details
Click Submit for
further Action
DEPS Update

32. Select the ticket &
Change the Status to
Close once updated
Here last status
is shown
updated as we
have done in
earlier stage
DEPS Update

33. Select the reason for
closure and Submit
Proof Of Updated
DEPS
Closing of DEPS ticket

34. Closing of DEPS ticket
As per the reason Package found or not,
action is taken and well stated with COF

35. DEPS Update: Damage Case
Select the ticket & Status to
update it in case of Damage
After selection of LR and user
can proceed for further step of
DEPS update/closure
Select the
Respective
LR No. as per
the case for
DEPS

36. DEPS Closure: Damage Case
Select the ticket & Status to Close it(here last
status is changed once updated) in case of Damage

37. DEPS Closure
Selection Option: Predefined
Reasons for DEPS Update

38. Case 1: Closing of DEPS ticket
If one selects Deps Sub type as Amount Recovered then enter
the recovered amount and it will be taken from insurance
Click to Submit

39. Tracking of Operations
DEPS View & Track Reports
Document Tracking

40. View Documents
This options helps the user view and
check the documents and helps in
tracking the operation status

41. Finding it on the menu

42. Tracking of Operations
Click on
View: Proof
of document
can be seen

43. Reports
Reports
This options gives detail
information about DEPS
ticket

44. DEPS Register Report
According to Type of DEPS reports
can be searched for specified date
Select type of DEPS of
which reports are to be
shown
Select Status of which
report to be Shown
(Updated/Closed/Both)

45. Reports of given Criteria

46. Reports
All the updates/actions within DEPS closure period are shown
against single ticket in reports to avoid duplication of data

47. Thank You
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