Learn best practices for building an effective folder structure for your digital asset management software. Make it easy to search and browse through folders.
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4.
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Founded in 2005
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Implemented across industries
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5.
Benefits of using folders
Best practices
Organizational strategies
Real-world case studies
Developing an organizational
structure
15.
Effective when assets are used only by
specific departments, colleges, or other
organizational units.
Example:
European Division > Marketing > Communications
U.S. Division > Marketing > Communications
16.
Effective when file type is the primary
criteria.
Example:
Multimedia > Videos
Multimedia > Audio
Photography
17.
Effective for professional photography.
Example:
Architecture > Bridges
Architecture > Residential
Architecture > Urban
18.
Effective for teams working on specific
product lines.
Example:
Appliances > Ovens and Ranges
Appliances > Refrigerators
Appliances > Washer and Dryers
19.
Effective for businesses with assets tied to
a specific event.
Example:
Baseball > 2008 Season > 092208 vs Giants
20.
Effective for commonly used assets
across many different teams, divisions,
and use cases.
Example:
Employee Forms > Performance Review
Employee Forms > Transfer Request
Employee Forms > Tuition Reimbursement
Employee Forms > Vacation Request
21.
Effective for work on projects with
changing assets and team collaboration.
Example:
Advertising Art > New Projects
Advertising Art > Assigned Projects
Advertising Art > Completed Projects
24.
Problem:
New digital assets for
every issue
Collaborating across
departments
Multiple products and
subjects
Strategy:
Combined with
emphasis on workflow
25.
Problem:
Varied and unique
user needs
Organizing in a way
that will be understood
both internally and
externally
Strategy:
Combined subject,
organizational unit,
and event
29.
Who are your users?
Are your users divided by any factors such
as product, department, or location?
When and why are they using the assets?
If using folders in a workflow:
Which departments are involved?
What are the steps involved?
Do the different departments have different
processes in their workflows?