This document provides details about the Olympic Village School Capital Project which involves constructing a new elementary school, high school, sports fields, waterpark and other facilities. It outlines the project scope, schedule, budget, procurement process, risks and key performance indicators. The multi-year, $48 million project will enhance education and recreation in the Olympic Village area through modern, sustainable facilities that benefit both students and the local community.
12. Develop a Communication
team
Stakeholder analysis,
Power/Interest grid
Standardize communication
plan
What kind of communication is
required?
Who needs to be
communicated with?
How frequent is the
communication required?
What needs to be
communicated?
Define Team responsible for
13. Obtain Permits
Erosion control measures
Study of existing soil and
geotechnical conditions
Set up safety barriers, limit
the area
Establish Areas for material
removed and waste
Leveling
Property boundaries
Clear identify access to the
construction area to minimize
traffic disruptions (access and
exit)
Site Security
14. Provide accessible parking, with
required pavement markings and
signs, as required by municipal
regulations and BC Building Code
Define Contractors Area. Offices
,storage site ,kitchens, bathrooms
Heavy Equipment ,define
location, Develop plans to reduce
the risk ( Insurance)
Site Clean Up, collect / remove
waste on a regular basis
Dumpsters, Construction Bins &
Hoarding
Construction Protection & Safety
Guidelines
Portable Toilets - clearly identified
Smoking Areas, an outdoor
15. Signal Areas to protect
(Olympic Village Dog Park,
Lake), surrounding the
construction area
Acoustic considerations
Define work areas
Emergency exits
Waste Area
Site maintenance (Cleaning)
Time Schedules
Trees and plants
39. Ministry of Culture and Recreation
standards.
Length: 360
feet
Width: 160 feet
End Zone:10
yards
Length: 260
feet
Width: 160 feet
End Zone:10
yards
High
School
Elementary
School
43. LED lighting to
allow for night
play
Promote sport
activity for
secondary
school students
Tennis Courts
available for
public use after
Tennis Courts
45. Encourages outside play for
children
Safe play area with non-slip
surface and minimal water
levels
Accessible to the public ( free
)
Benefits of splash pads
47. Deliverable Work Activity Duration Wk 1 Wk 2 Wk 3 Wk 4 Wk 5 Wk 6 Wk 7 Wk 8 Wk 9 Wk 10 Wk 11 Wk 12 Wk 13 Wk 14 Wk 15 Wk 16 Wk 17 Wk 18 Wk 19 Wk 20 Wk 21 Wk 22 Wk 23 Wk 24 Wk 25 Wk 26 Wk 27 Wk 28 Wk 29 Wk 30 Wk 31 Wk 32 Wk 33 Wk 34 Wk 35 Wk 36 Wk 37 Wk 38
1
Site
Preparation
1.1 Site info meeting/media 2 w
1.2 Site security 1 w
1.3 Environmental requirements 2 w
1.4 Traffic/pedestrian control 3 w
1.5 Prepare/contract heavy equipment 3 w
1.6 Contractor set up 2 d
1.7 Safety orientations 2 d
1.8 Health and safety plan 3 d
2
Elementary
School
2.1 Excavate 3 d
2.2 Lay slab foundation 1 w
2.3 Seismic and structural framing 4 w
2.4 Roofing and ceiling structure 2 w
2.5 Windows, doors, and exterior cladding 1 w
2.6 Internal finishings 8 w
2.7 Review and complete deficiencies 2 w
2.8 Connect access road to Wylie Street 4 d
3 High School
3.1 Excavate 2 w
3.2 Lay parking garage foundation 2 w
3.3 First floor, second floor and seismic installations 10 w
3.4 Roofing and ceiling structure 4 w
3.5 Windows, doors, and exterior cladding 2 w
3.6 Internal finishings 12 w
3.7 Review and complete deficiencies 3 w
3.8 Connect access road to Crowe Street 4 d
4
Two sports
fields &
baseball
diamond
4.1 Field excavation to sub-grade 4 d
4.2 Install perimeter concrete curb 2 w
4.3
Install geotextile fabric and field underdrain
system
1 w
4.4 Install free draining base and finish stone 1 w
4.5 Off-load turf rolls and place turf 1 w
4.6 Sew turf panels 4 d
4.7 Apply field markings and decorative markings 3 d
4.8 Install infill 3 d
5
Water park,
playground &
tennis courts
5.1
Prepare ground for water park, tennis courts and
playground
2 d
5.2 Build forms and pour concrete for water park 3 d
5.3 Pour concrete for tennis courts 1 d
5.4 Install water fixtures for water park 2 d
5.5 Assemble children's playground 4 d
5.6
Install lighting and perimeter fence for tennis
courts
4 d
5.7
Complete concrete walkways around water park
and wading pool
1 w
5.8
Frame playground area using lumber and
organic soft fall fill material
4 d
48. Deliverable Duration(w
eek)
1 Site Preparation 3
2 Elementary School 17.5
3 High School 35
4 Turf Sports Fields 8
5 Waterpark, Playground and
Two Tennis Courts
4.5
52. Gates
Life
cycle
Confirm the project adheres to a
defined action plan
• Financially rationale
• Meets the expected level of
quality
Oversight for this project is
provided by the Ministry of Education
• Strategic alignment with the
Ministry’s goals
53. Gates
Life
cycle
Confirm the project adheres to a
defined action plan
• Financially rationale
• Meets the expected level of
quality
Oversight for this project is
provided by the Ministry of Education
• Strategic alignment with the
Ministry’s goals
54. Gates
Life
cycle
Initialing Process
Planning Process
Executing Process
Closing Process
Gate 1
Approve charter
and proceed to
planning process
Gate 2
Approve
recommended plan
and proceed to
pre-design process
Gate 3
Set baselines and
proceed to
executing process
Gate 4
Briefing at
substantial
completion
56. WBS Risk Prob.
(L,M,
H)
Impa
ct
(L,M,
H)
Contingency Effect on
Project
1.5
Contra
ct
Heavy
Equipm
ent
Equip
ment
failure
Medi
um
Hig
h
Inspection
Documentation
reviews,
Insurance
Replacement,
Alternative
Phase Delay
- Possible
project
Budget
impact
57. WBS Risk Prob.
(L,M,
H)
Impa
ct
(L,M,
H)
Contingency Effect on
Project
2.3
Seismi
c and
Structu
ral
Structu
ral
defects
High High Identify the
source and
reason for the
failure and
proceed to
reparation or
Phase Delay
- Impact on
project
Budget /
Schedule
58. WBS Risk Prob.
(L,M,
H)
Impa
ct
(L,M,
H)
Contingency Effect on
Project
3.6
Internal
Finishi
ng
Termina
tion
deficien
cies
Medi
um
Medi
um
Identify
responsible,
repaired as
specified by
the project
Alternative
Phase Delay
- Impact on
project
Budget /
Schedule
59. WBS Risk Prob.
(L,M,H)
Impa
ct
(L,M,
H)
Contingency Effect on
Project
4.1
Field
Excava
tion
Soil
Failure
Medium Medi
um
Restrict
construction
traffic
Qualified
Environmental
Professional
inspection
Possible
effect on
layout and
plans -
Evaluate
Relocation
Evaluate
60. WBS Risk Prob.
(L,M,
H)
Impa
ct
(L,M,
H)
Contingency Effect on
Project
5.3
Concre
te for
Tennis
court
Failures
in
concret
e,
cracks
Medi
um
High Identify
causes of and
possible
alternatives for
permanent
repairs
Possible
effect on
layout and
plans -
Alternative
Evaluate
62. Source Selection Criteria
Max.
WeightExplanation
Experience
20
How many years experience in
construction?
Company Operations
Management for Complex
Projects
15
Does seller have, or can it
develop, management processes
and procedures to ensure a
successful project?
Contractor Qualifications
15
Does the contractor skill set and
educational background meet
requirements?
Financial Capacity
10
Does seller have necessary
financial resources? This is
important with lump sum contracts.
63. Proposed Design
15
Does the design meet all
customers requirements and
comply with sustainability and
ethical considerations?
Quality
5
Can seller’s technical
methodologies, techniques and
solutions meet the technical
requirements in the procurement
documents?
Time
5
With what degree of confidence
can the seller produce the
product within the specified
deadline?
Does proposal address the
64.
65. No Key results areas Key performance indicators Description Weight of KPIs How often Target
Key Performance Indicators
Actual cost/
Baseline costs
=
1
Actual
Completion ratio/
Baseline
completion ratio
=
1
90% Satisfied
0 defects
Cash Balance
Day to day project completion
ratio
Employee satisfaction
Defects
4
4
3
4
It will be comparing the
actual completion ratio and
the baseline, dividing the
actual completion rate by the
baseline completion rate to
make sure the project is on
time.
Measuring how content or
satisfied employees are with
their jobs
This ratio is a measure of
defects produced biweekly
Dayly
Monthly
Weekly
2 .
3 .
4 .
5 .
Balanced budget
To be according to the Schedule
People management
Quality control
1 .
Safety and Security at work Number of accidents 5 0 accidents
It will be measuring how
many accidents the
construction of the school
has per day, for the
occupational safety, the
focus is on serious accidents.
It will be comparing the
actual cost versus baseline,
dividing the actual cost by
the baseline provides
clarification for the project's
budget.
Weekly
weekly
70. Responsible
Carrie, Dario, Humberto, Lee,
Nancy and Renato
More information?
www.olympicvillageschool.ca
projectovs@email.com
+1-(777)-999-1234
“Education is the single most important job of the human race”
George Lucas
